MSF recrute Project Manager – Transforming Fleet Management (m/f/x)

CONTEXT  

MSF Belgium’s Logistics Department (Brussels Operational Centre – OCB) supports logisticians (Logs) in projects and countries by providing support related to Log intervention families and technical families, ensuring access to information and knowledge, and promoting professional development. The Log Department is composed of the Logistics Support Unit (LSU), the Knowledge and Information Management Unit (KMU) and the Logistics Workforce Unit (WFU).  

The Motorized Fleet technical family, part of the LSU, plays a critical role in enabling access to and for patients and communities we seek to assist through the provision, management, and maintenance of transport means. With a growing and diverse fleet of 1300 vehicles, ambitious operational intentions in very diverse contexts, and a constant evolution of our external environment, new challenges have emerged. Besides, Motorized Fleet is a major contributor to MSF’s operational risk profile and significantly contributes to our environmental footprint. It is in this context that we are launching the project « Transforming Fleet Management: Efficiency, Emissions and Road Safety » which introduces a change of approach by anchoring fleet management in movement management, funded by MSF’s TIC (Transformational Investment Capacity). The project seeks to modernize fleet management practices, enhance cross-functional collaboration, and promote behavioral change to optimize fleet operations, improve efficiency, and reduce both accident rates and environmental footprint. Two countries, Democratic Republic of Congo (DRC) and Ethiopia, will be co-designing and piloting the project’s deliverables. 

The 4 key thematic of the project are: 

1. Vehicle usage rationalization: Consists of developing a Car Booking and Movements Management System to improve planning, usage monitoring & accountability of the Fleet. 
2. Fleet optimization & Maintenance modernization: In collaboration with the technical team, co-development of Fleet Optimization & Management Guideline integrating Hybrid and Electric vehicles and the adaptation of maintenance protocols and practices. 
3. Data-Driven Behavior Change: Foster collective responsibility and embed behavior change by raising awareness among vehicle users – Organization of Eco-Driving training. 
4. Policy and Guidelines Development & Standardization: Finalize and validate a set of standard tools and policies, including a Vehicle Usage Policy, Motorized Fleet Management (MFM) Policy, eco-driving training package, and implementation toolkit, ready for organization-wide rollout. 

As Project Manager of the Transforming Fleet Management: Efficiency, Emission and Road Safety Project, you will be responsible for all stages of the project lifecycle, within the scope of the validated Concept Note, budget, and schedule. You are under the supervision of the Motorized Fleet Team Leader, with the technical support of the Motorized Fleet Management Team, Logistics Knowledge Management Unit (KMU), ICT, Supply, Learning & Development, Environmental Focal Points, MSF OCB Project Management Unit, MSF OCB Financial Planning Unit, MSF OCB Security and Risk Management Unit and the Logistics and Management teams in DRC and Ethiopia. 

Your goal is to ensure the smooth running of the project, to document and communicate all stages, to present activity and budget reports while being the link between the different stakeholders. At the end of the project, you will produce and present a report that evaluates the results in relation to the objectives set in the Concept Note, capitalize on the lessons learned to improve future projects and present a set of standard tools, guidelines and policies ready for organization-wide rollout.