MSF recruits 01 Regional finance coordinator Syria / Iraq (F/M) – Jordan
For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Since the beginning of 2023, based on the operational scale of both missions, and in order to mutualise the resources, MdM-France is reorganizing its set-up by putting a coordination team based in Amman and in charge of the operations in both Irak and Syria.
- In Syria MdM France is the leading chapter of a consortium which includes MdM-Turkey (Dünya Doktorları Derneği) and MdM-Spain. While the three chapters have been so far operating in Syria independently, they recently formed a consortium. They are responding to the needs of the conflict-affected population by intervening in both government and non-governement controlled areas of Syria – covering the Northwestern, the Northeastern, the Central, and the Soutehrn Governorates of the country. The intervention focuses on supporting (through local partners and health authorities) or directly running primary healthcare centers. It includes a transversal approach on GBV and MHPSS.
- In Iraq, the current program focuses on supporting the local health authorities in providing quality primary healthcare services (including MHPSS and GBV response) and continue to strengthen the capacities of local public health authorities in Kirkuk and Ninewa governorates, to provide quality care and respond to health needs of IDPs, returnees and vulnerable host communities. At present, MdM-France has almost completed the exit strategy from this project.
TASKS AND RESPONSIBILITIES:
Under the supervision of the general coordinator and in close collaboration with the finance officer at HQ level, you will have the responsibility, for the Syrian and Iraqi missions, to ensure the financial and administrative frameworks are in place and to provide technical support on:
- financial organisation and compliance
- coordination and representation
- treasury & accounting
- team management and capacity building
- communication, reporting and capitalisation
You will also provide technical support and coaching to MdM and the partners’ operational staff on the financial management of the two missions and their planned/ongoing interventions.
Strategic financial planning, effective budget and financial management
- Prepare, revise and maintain the budget of both missions
- In case of consortium where MdM France is lead, consolidate budgets from all partners including MdM chapters
- Support the regional general coordinator on strategic direction of both countries’ funding plan, operating budget and risks management
- Monitor overall budget consumption according to donors’ constraints and update regularly the budget follow-up (BFF) tool on a monthly basis
- Identify and analyze any discrepancy and suggest solutions
- Drawing up amendments, monitor donor contracts and their consumption, propose amendments if necessary
Treasury and accountancy
- Responsible for the cash provision and safe management across the different projects/bases
- Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ in good time
- Ensure that payments are made in a timely and secure manner
- Responsible for the soft accountancy of all sites for both accounting & donor allocations
- Responsible for the update and implementation of the cash management protocols
- Coordinate the closure of monthly accountancy in coordination with HQ
- Responsible for all bank transactions
Audit, compliance, and reporting
- Responsible to produce financial budget proposals to donors based on the needs identified by the other departments.
- Prepare financial reports (interim and final reports)
- In case of consortium where MdM France is lead, check and validate the partners financial report and consolidate all reports before sending it to the Donor
- Responsible for sending financial documents to HQ on a monthly basis
- Ensures that copies or originals of all legal documents and contracts are timely sent to HQ
- Develop and/or revise and implement specific financial procedures and guidelines for both missions in keeping with MdM’s global policies and procedures as well as donors’ rules and regulations
- Prepare, organize and supervise audits at field level
- Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with local laws
- Ensure proper archiving of all country mission’s financial documents
Team management
- Overall responsibility of the finance department of both countries including the HR sizing
- Responsible for and/or supervise the overall recruitment and training of the finance staffs on MdM procedures and tools
- Develop individual action plans and proceed to regular professional evaluations
- Advise, arbitrate and support the measures to take in the event of difficulties, malfunctions and/or incidents
- Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regarding finance management
- Develop and conduct finance trainings on specific topics to increase the MdM team members capacities and knowledge
Coordination and representation
- Coordinate closely with the HR team on all HR matters such as Labour Law regarding salary payments, taxes and other deductions
- Participate to the monthly grants review meeting
- Work with other MdM chapters (MdM Turkey and MdM Spain) to compile budget proposals and financial reports
- Establish and maintain good relationship with relevant technical staff in partners’ organizations contributing to MdM country program
- Organize BFF meeting on a monthly basis
- Ensure the representation of MdM in front of donors
- Liaise with INGO finance directors in-country and actively participate in interagency coordination meetings
Partnership financial management and capacity building
- Participate in the due diligence of new implementing partners
- Provide strong oversight and support to MdM local partner and MdM chapters
- Provide capacity building to MdM local partners to ensure full understanding of the financial responsibilities
- Ensure budget follow-up of partners’ budget (both local and MdM Chapters)
- Ensure the proper e-archiving of the local partners financial reports and accountancy
- Coach and strengthen the finance team skills on the application of MdM tools for the partnership financial follow-up
CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months
Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
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Single posting
SKILLS AND EXPERIENCE NEEDED:
Diploma on finance, administration, or economy/business
Experience of 4 years minimum in a similar position
Experience in multi-donors’ budgets
Experience with MdM is an added value
Training and capacity-building experience
Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identify the causes and risks, and warn
Understand and identify institutional donors’ cycles and procedures
Read, construct and analyse a budget and carry out budget monitoring
Ability to work under a minimum of supervision, autonomous
Excellent knowledge of MS office pack (especially Mastering Excel)
Knowledge of Saga is an asset
Languages: english is mandatory (oral and written), arabic is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.
TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.