MSF recruits 01 Administrative Assistant for BASIC PTC training

MSF recruits 01 Administrative Assistant for BASIC PTC training


Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization created in 1971 that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

The purpose of the training department is to support departments and missions in the reflection and construction of tomorrow’s training offer.

To this end, the training department team evolved in 2018 with the creation of 3 divisions:

  • A pedagogical unit
  • A roll-out unit
  • A programming & creation unit


As part of a temporary creation of position, we are looking for an:

Administrative Assistant for BASIC PTC training M/F

The administrative assistant will be based at the heart of the roll-out unit.



Training is a part of interventions to improve quality of care in the field.  MSF projects share the specificity to manage critically ill patients (trauma and medical) in a low resource setting. In order to respond to those needs, BASIC LR and PTC courses  are deployed in the field to ensure our teams have the basic competencies to early recognize, assess and manage critically ill patients using a systematic approach (ABCDE).

  • BASIC LR for Doctors course – Basic Assessment & Support of Seriously Ill Patients in Low Resource settings – Partnership with the Chinese University of Hong Kong.
  • BASIC LR for Nurses course – Basic Assessment & Support of Seriously Ill Patients in Low Resource settings– Partnership with the Chinese University of Hong Kong.
  • PTC course – Primary Trauma Care / MCP course (Mass Casualty Plan. Disaster Medicine/Management training for management of influx of wounded). – Partnership with PTC foundation –

These courses are intersectional, endorsed by Critical care working group and supported by Dirmed from all OCs.

These courses are using active pedagogical tools in accordance with adult learning principles (e.g. interactives lectures, case discussions, skills stations and low technology simulation exercises).

BASIC LR courses for doctors and nurses (2 specific trainings) are deployed in the field since 2013 for doctors and 2016 for the nurses. Since 2016, 900 nurses and 445 doctors received the course.

PTC (nurses + doctors) is spread in the field since 2018. Since, 200 nurses/ doctors received the course

Given the appreciation those courses have received so far and the large needs for education on critical ill patient in MSF projects, we are looking for an administrator to join the coordination team (composed by 3 people) and support the organization of those training.



This intersectional position sits within a Training Unit and is under the responsibility of the Medical Training Coordinator for administrative issues and hierarchy, the BASIC LR/PTC Coordinator for technical issues. The Administrator (BASIC-PTC) is responsible for the organization of BASIC LR and PTC trainings in conjunction with BASIC/PTC coordination team. This relates to all MSF BASIC and PTC trainings.

At the same time, he/she will be in charge of mapping all the actions needed to optimally deploy the on-site training and document these processes.

He/she will write and put in place an action plan for the smooth organization, optimization and sharing of the resources of trainings ON SITE.


Main responsibilities

He/she is focal point for administrative tasks and therefore responsible for planning, timely enrolment, smooth preparation and execution of all aspects of training sessions of BASIC LR and PTC trainings.

He/she supports BASIC/PTC coordinator to manage and update all materials and tools used for organizing, implementing and evaluating trainings.

Nb. In 2018: 41 sessions, 10 cancelled

Focal point in terms of processes and procedures related to the running of the trainings in the field, at regional and/or HQ level for all OCs:

  • Support BASIC/ PTC team for the assessment and prioritization of requests for course sessions
  • Facilitates implementation of all training courses on HQ, regional and field level
  • Collects feedback on the training sessions
  • Follow up of the budget of the trainings
  • Enters trainers and trainees’ data in the course management system of the training unit
  • Collects statistics about usage, attendance, evaluations and other metrics

Definition of procedures & implementation in intersection:

  • Participates to the inventory and analysis of the functioning of the trainings from administrative aspects, capitalizes the information.
  • Participates to the establishment and formalizes the processes and procedures to improve administrative organization of acute care trainings in the field (processes and procedures that may be generalized to other intersection acute care trainings)
  • Shares the new procedures with all actors upon approval, is focal point for their implementation, revision and follow-up

Training organization:

Plans and coordinates preparation for logistics (training site, equipment, material…) and other issues (training venue, visa, accommodation…) to ensure fluid training execution at HQ, regional and field level:

  • Collects requests for course sessions by fields and cells
  • Liaises with courses referents for PTC and BASIC LR
  • Sets up, follows up and adapts the training calendar taking in account availability of trainers, priorities and field constrains
  • Ensures departures and returns of trainers/facilitators are organized as per mission checklists ( VISA, flight, mission order, proof of life, contract, Per Diem, accommodation, contact list, security briefings and guidelines, mission briefings…)
  • Enters all participants and course sessions data in the web based course management system hosted by the Chinese University of Hong Kong
  • For field-based and regional trainings liaises with the field to ensure adequate planning and logistics (training room, printing document…) of course sessions
  • Ensures training material/equipment is sent on time to relevant training sites and returned.
  • Ensures that an adequate stock of handbooks and certificates is maintained
  • Follows up the training material/equipment orders
  • Communicates with trainers regarding the organization, the participants’ list, the training material, the content of the training, …
  • Helps in the organization (logistic, administrative) for HQ based trainings

Establishment and management of pool of trainers:

  • Participates in the identification of potential trainers profile in partnership with course technical advisors/ focal points and pool managers
  • Establishes updates and maintains organization of pool of trainers (availability, rolling roster, contracts…)
  • Assists training coordinators with follow up for trainers quality and competencies ( e.g. TOF participation)
  • Briefs the trainers on organization of the trainings and on their role in partnership with training coordinators
  • Team building with trainer taskforce in partnership with BASIC/ PTC coordination team
  • Manages and is focal point for trainers on HQ contract (flying trainer or MIO) if any (work schedule, per diem, paid leave, accommodation….)
Ville Paris
Expériences / Formation du candidat
  • Experience with different MSF OCs (at least 6 months MSF field experience)
  • Medical background/experience helpful but not essential
  • Experience in training of added value
  • Computer skills in : Word, Excel, PowerPoint, Internet

Languages:  Very good written and oral skills in English and French

Personal skills:

  • Excellent and demonstrated organizational skills,
  • Ability and willingness to work autonomously and to take initiative,
  • Good and demonstrated communication, networking and diplomacy skills,
  • Available for travelling to the field and visit other Operational Centers if needed,
  • Flexibility to work outside normal working hours (e.g. conference call with internationally based staff, communication with fields),
  • Solution-oriented thinking,
  • Think outside the box and propose solution to complex problem,
  • Experience in the HR management,
  • Ability to work within a team, multi-tasking and good stress management.
Experience 0 à 3 ans
Fonctions Formation, Autre
Secteurs d’activité Autre, Santé
Pays Europe, France
Salaire / Indemnité Status: Fixed-term 12 month contract – full-time – Paris Headquarter based position (80 %) with field and others OCs visits

Conditions: €35.8/annum based on 13 months. 22 days RTT/year (« reduction in working hours » days off). Health insurance fully covered by MSF. Lunch vouchers with a face value of €9 (60% covered by MSF). Monthly travel card (50% covered by MSF)

Start date: 5th of July 2019

Comment postuler Kindly submit your application (CV and cover letter) online at:

Deadline for application is June 24th (close of business)


Please note that only selected candidates will be contacted

Postuler en ligne
Date de fin de validité 24/06/2019

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