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International Medical Corps recruits 01 Grants Administration and Reporting Manager

International Medical Corps recruits 01 Grants Administration and Reporting Manager

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

BACKGROUND

After a period of relative calm following the 2014 Israel–Gaza conflict, the security and political situation in Gaza deteriorated significantly in May 2021. Since mid-May, OHCHR has reported that 232 Palestinians, including 65 children and 39 women (of which 3 were pregnant), and 121 men have been killed in Gaza. Around 1,760 Palestinians have been injured, including 540 children, 361 women. The ongoing conflict situation has brought widespread devastation to an already impoverished territory and placed an additional burden on Gaza’s health infrastructure, which is already overwhelmed due to COVID-19. Utilizing internal and private donor funds, International Medical Corps has been working with local partners in Gaza to provide health, mental health, and nutrition services to vulnerable communities.

International Medical Corps is implementing a six month emergency project funded by the U.S. Agency for International Development’s Bureau of Humanitarian Assistance (BHA). Under this project, International Medical Corps will support a multi-sectoral package of interventions including:

  • healthcare services, including medicines and medical supplies;
  • mental health services, including psychological first aid, for victims of trauma;
  • emergency nutrition programming;
  • support for survivors of gender-based violence (GBV);
  • child protection and response activities; and
  • services to mitigate the spread of COVID-19.

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JOB SUMMARY

The Grants Administration and Reporting Manager is responsible for ensuring compliance with general donor regulations, grant specific requirements, donor communication, reports, as well as a range of regular and ad hoc reports and communication tools used for both internal and external dissemination of information. Additionally, this position will ensure that all information and data collected from the field is compiled, documented, analyzed and reported in a results-based and timely manner for country program mission internal purposes and as per donor requirements. The position will support training and development of IMC staff and partners to improve and standardize reporting and proposal development. S/he is also responsible to develop high quality communication products, highlighting IMC program activities for external audiences

MAIN TASKS AND RESPONSIBILITIES

Grants Information Management

  • In coordination with Country Director or Deputy Country Director and MEAL management (as applicable by different country structure), ensure timely compilation of program and project data to comply with internal, donor, and sector coordination reporting requirements by deadline;
  • Support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool;
  • Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status;
  • Provide assistance in preparation of budgets and in the analysis and evaluation grant performance and budget burn rates in coordination with program and finance personnel;
  • Assist program senior management reviewing Budget vs Actual (BVA) reports to address and escalate any projected underspend; as well as projected inabilities to meet contractual obligations;
  • Organize and participate in grant kick off and grant review meetings and provide advisory assistance to program staff;
  • Maintain grants filing system for all country program grants, including agreements, proposals, revisions, reports, etc;
  • Conduct regular review, with project teams and HQ, of contract delivery and performance against indicators (project and contract indicators);
  • Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs and operations team members;
  • Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates;
  • Compile and respond to information requests from all IMC HQ offices.

Reporting

  • Assist in donor relations; participate in calls with IMC’s donors, represent IMC country mission at donor meetings as required; and communicate relevant priorities to donors and internal business development;
  • Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders;
  • Develop standard reporting templates and tools that will support improved narrative, log frame and financial reporting;
  • Provide regular situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities;
  • Support the development of communication tools (for internal and external use), including maps, case studies, and info graphics;
  • Provide editing and quality assurance of all internal and external reports for review by the Management prior to dissemination;
  • Support program team and local partners in activities reporting through the capacity building trainings, development of standardized information and reporting tools;
  • Maintain a donor-reporting schedule and share with relevant staff on a timely basis;
  • Support information flow from the field, regionally and with headquarters.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Expériences / Formation

Qualification

  • Typically, a Bachelor’s degree in Social Sciences, Business Administration, International Development and/or in a relevant field of study. Equivalent combination of relevant education and experience may be substituted as appropriate.

Experience

  • Typically, 7+ years of relevant and progressive experience in related field, including at least 3 years of experience with an international humanitarian organization;
  • Experience writing proposals and managing information related to large-scale program development and/or emergency response;
  • Experience and understanding of institutional donor policies, guidelines, strategies and reporting to donors (USAID, OFDA, BPRM, UN, UNHCR, OCHA, ECHO, DFID);
  • International experience and strong understanding of country context of assignment;
  • Demonstrated analytical, motivational, communication, project conceptualization and planning skills;
  • Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments;
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments;
  • Ability to exercise sound judgment and make decisions independently;
  • Excellent inter-personal, cultural and diplomatic skills;
  • Ability to effectively present information (both written and verbally) and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government;
  • Outstanding organizational and self-motivation skills;
  • Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;
  • Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well;
  • Be creative and possess the ability to work with limited resources;
  • Willingness and ability to travel extensively;
  • Competent in MS Excel, Word, Power Point, and tools useful in information management and program report;

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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