International Foundation for Electoral Systems recrute 01 Project Manager
About the International Foundation for Election Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.
Primary function / purpose
The Project Manager will provide technical inputs and lead and direct the implementation of program activities within the IFES-Senegal field office.
Major duties and responsibilities
- Serve as a resource and provide general guidance to Program Officers on programmatic procedures, tasks and assignments;
- Oversee all aspects of program management, ensuring the effective and efficient execution of the established program work plans, including established actions, outcomes, and timelines;
- Lead and facilitate collaboration with team leadership, other team members, and as required across other teams to coordinate programmatic activities;
- Establish, develop, and maintain relationships with Senegalese national counterparts, partners, and stakeholders;
- Oversee and manage the correct implementation of grants with national sub awardees and the respect of contractual obligations;
- Assist the Country Director with the national and regional context of the country and advise on general implementation of workplan activities to ensure the timely execution of project activities within the allocated budgets;
- Maintain relationships and liaise with the Senegal program team in HQ and other IFES personnel in country offices and HQ;
- As necessary, in the absence of the country director, serve as the IFES representative to the funder community, including but not limited to USAID and the US Embassy, on IFES’ technical programming when the Country Director is not available;
- Provide guidance in design, implementation, evaluation and overall management of the project, including adherence to approved annual work plans and effectiveness of activities;
- Alert Country Director of programmatic concerns, challenges and difficulties;
- Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure the project is meeting indicators, and make recommendations where project activities may need to be adjusted based on M&E results;
- Work with Monitoring and Evaluation personnel to review, refine, and manage program monitoring and evaluation systems. Regularly spot check program data in compliance with USAID standards for data quality;
- Ensure quality and timelines of project deliverables, including the timely drafting of all project technical and narrative reports and other materials on election related topics;
- Provide technical input to Finance and Administrative personnel in budget preparation, grant/contract, and procurement actions when needed;
- Oversee recruiting, interviewing and hiring of local office staff and consultants as needed;
- Supervise local staff and consultants, provide developmental opportunities for junior Program staff, evaluate performance and provide feedback;
- Travel outside of Dakar for project activities as required; and
- Other duties as assigned.
Skills and specifications
- The ability to remain highly organized while handling multiple tasks under tight deadlines;
- Ability to complete tasks with limited supervision;
- Business awareness and numerical ability;
- Must possess solid communication and presentation skills;
- Willingness to adhere to all principles of confidentiality;
- Must value operating in a collaborative and cooperative environment;
- Ability to show initiative, good judgment, and resourcefulness;
- Conduct himself/herself with integrity and function ethically; and
- Ability to manage staff and work with senior management.
Education and qualifications
- Bachelor’s degree in governance, development or related field required;
- Minimum of 8 years of experience working with international NGOs;
- Demonstrated professional experience and technical knowledge in elections;
- Demonstrated professional experience and knowledge in managing components of international development funded programming;
- Proficiency in Word, Power point, Outlook, and Excel; and
- Senegalese national, residing in Senegal.
Conditions
- Language skills: Fluency in written and spoken French and English is required.
- Travel: Travel may be required.
- Physical requirements / work environment: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Please, send your resume to gduthie@ifes.org