IFRC recruits 01 Logistics Delegate

Logistics Delegate

Grade to be confirmed

Closing date (Geneva time zone):05-06-2019

Duty station:Beira

Country:MOZAMBIQUE

Duty station status: Family Duty Station

Accompanied status: Non-Accompanied

Duration:3 months

Category of Staff: Delegate

Grade: To be determined

Vacancy No:IFRC03100

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190-member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Cyclone Idai made landfall on the evening of 15 March 2019 in the port city of Beira located in Sofala Province of Central Mozambique. The cyclone wreaked havoc on Beira and surrounding areas resulting in loss of communication, important damage and destruction to shelter and settlements, health and WASH facilities and thousands of hectares of standing crops, communication infrastructures and as well as loss of life and injury. In response, the IFRC launched a CHF 31 million-dollar, 24 months appeal seeking to support over 200,000 people in the areas of health, shelter, WASH, Protection Gender and Inclusion and National Society Development. The IFRC has established a large operational structure working with CVM (Mozambique Red Cross) to implement the operation. To manage this emergency appeal, IFRC is seeking for Logistic Delegate to work closely with CVM, IFRC team and RC/RC partners to ensure the effective implementation of the operation. The logistics delegate will be responsible to ensure technical compliance with LPSCM standards and guidelines. He/she will carry responsibility for logistics activities as well as proper asset management and reporting.

Job Purpose

With guidance and support from IFRC Logistics Team in Nairobi, Logistics Delegate based in Beira will monitor activities to enable delivery of logistics services which are in-line with IFRC LPSCM Logistics strategy and IFRC procedures ensuring right quality and optimized services that meets the requests of services users. He will work closely with CVM logistic department ensuring integrated approach with HNS and conduct activities in scope of National Society development (NSD).

Job Duties and Responsibilities

This role is primarily focused upon supervising and conducting all country level logistics activities for and on behalf of IFRC. The role will work closely with the Logistics Coordinator for delivery of logistics services. This role is expected to play an active role in training and support other IFRC and National Society staff in relevant activities and support the coordinator to ensure alignment in cross-function activity. As such, this role will require procurement experience as well as excellent communication and organisational skills.

Key areas of influence and key internal relationships include:

Co-ordination and execution of logistics activities

Provision of logistics support and advice to other IFRC functions to support overall IFRC service delivery

Close collaboration with Regional Logistics Unit to ensure that the best sourcing strategy is used

Provision of services to in country operating National Societies and IFRC partners

 The current main challenge faced within this role is in ensuring procurement activity is in compliance with IFRC procedures, regulations and standards.

Key Accountabilities

Support the implementation of the Emergency Appeal operation in close collaboration with the Logistics Coordinator to achieve timely and effective implementation.

Together with CVM logistics plan and organise country level IFRC logistics activities including transportation and warehouse/stock management ensuring adherence to IFRC procedures and standards to provide a high quality, efficient and cost-effective logistics services that meets the needs of services users.

Oversee that all IFRC fleet are well managed by the assigned IFRC drivers, by providing oversight on daily vehicle inspections, vehicle safety and cleanliness. In addition to fleet wave reports.

Oversee that all requisitions follow the IFRC procurement guidelines.

To manage tasks and resources effectively so that deliverables are achieved within set budgets, timelines and standards.

Build relationships with CVM Logistics teams in order to share learning and build capacities. Special emphasize will be on developing CVM warehouse/stock management capacities.

Provide logistics technical advice, support and training to CVM to ensure the necessary capability and understanding exists to ensure that there is full adherence to best practice principles, and compliance with necessary regulation, legislation and IFRC procedures.

Prepare timely monthly reports detailing specifics according to the needs and distributing them to the logistics coordinator

To support the mapping of CVM logistics needs, providing insight and accurate information such that country level logistics support is able to meet identified and contingency needs.

Maintain close reporting and communication lines with CVM counterparts, and IFRC Regional offices, and Movement partners to ensure operational objectives are being met and to identify challenges and solutions.

Represent the IFRC with CVM and Participating National Societies to ensure collaboration and coordination.

Monitor the implementation of all activities as laid out in the plan of action, with particular attention to the broader context and monitoring the achievement of results

Undertake other actions and responsibilities as assigned by the supervisor.

Education

Completed IMPACT (BTC) course for IFRC delegates

Educated to master’s degree level or equivalent in relevant subject; preference for Logistics, procurement and supply chain management

Demonstrable of high level of competency in logistical supply chain management and procurement can substitute for degree level qualification

Experience

Availability to manage local staff/teams, direct logistics operations.

A Minimum of 5 years’ experience in procurement activities in a humanitarian organization

Ability to motivate, lead and work effectively through others to achieve operational objectives

Experience of working with a Red Cross/Crescent Society.

Strong procurement knowledge and experience, particularly in a large- scale / multiple items integrated supply-chain management

Experience in the implementation & monitoring of logistics and procurement of multifaceted reconstruction and livelihoods projects, in a recovery context

Experience of the use of Cash/Vouchers

Experience in developing and implementing trainings in supply chain management

Experience in staff management

Knowledge, skills and languages

Good planning and analytical skills – must be able to identify key information ad evaluates, to set and achieves work tasks, taking into changing demands and plan and prioritize workload.

Strong communication skills – must be articulate, approachable, collaborative, supportive and an active listener, must demonstrate tact and diplomacy.

Excellent analytic and computer skills (MS Word, MS Excel, MS PowerPoint)

Skilled in training, mentoring and coaching individuals and groups, as appropriate

Flexible and willing to deal with ambiguity, changes and challenges Able to prioritize work, multi-task and meet deadlines

Fluent spoken and written Portuguese is preferred

Good spoken and written English is required

Competencies and values

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Managerial competencies: Managing Staff; Managing Performance

Comments

The Federation is an equal opportunity employer.