IFRC recruits 01 Finance and Administrative Manager

Finance and Administrative Manager

Grade to be confirmed

Closing date (Geneva time zone):30-07-2019

Duty station:Yaounde

Country:CAMEROON

Duty station status: N/A

Accompanied status: N/A

Duration:12 MONTHS

Category of Staff: National Staff

Grade: Not applicable

Vacancy No:IFRC03233

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional offices, distributed in the world as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut).

Job Purpose

The Finance and Administration Manager is responsible for leading a finance team in the provision of accounting services, ensuring financial control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure of the Cluster.

Job Duties and Responsibilities

Risk Management & Internal Controls

Ensure that a rigorous internal control environment is maintained, including ensuring proper segregation of duties;

Support the application of finance policies, processes, and procedures;

Support the implementation of internal and external audit recommendations;

Ensure that a financial risk assessment is conducted for project proposals.

Financial Management and Controllership

Coordinate the preparation of operating and programme budgets;

Provide advice to managers on budgetary matters;

Manage the day-to-day processing of transactions in accordance with established procedures;

Oversee the provision of accounting services;

Provide expertise and advice to senior management on an ad hoc as required basis on financial m

Financial Reporting

Prepare quarterly and ad hoc financial reports for management purposes;

Review and approve donor financial reports, on an ad hoc, as required basis; and,

Support programme and year-end audits including preparation of financial statements in compliance with the IFRC’s financial regulations and International Financial Reporting Standards.

Treasury Management

Effectively manage the funds available for programmes and operations consistent with organizational policies and with a view to minimizing risk of loss;

Monitor field bank account balances;

Review and submit accurate and timely cash requests;

Ensure timely reporting/invoicing and collection of receivables; and

Administration

Ensure effective management, maintenance and compliance of a documented system of administrative policies and procedures for the IFRC in the region, and monitor and oversight administrative operations of field offices to ensure minimum and consistent standards are applied throughout the organization.

Manage cost effective general services that enhance productivity including transportation, accommodation, translation & interpretation, archiving, health and safety, security, welcome service, travel, conferencing and other ancillary services. This includes the provision of outsourced functions when relevant (cleaning, gardening, catering, printing and security)

Supervise the daily management of IFRC buildings, maintenance, local procurement of office equipment, furniture and consumable supplies, facilities management and ensure the development and the implementation of a green and sustainable strategy;

Ensure the effective selection and management of agreements (office equipment, leases, rental agreements…) and ensure their upload in the e-contract system.

Ensure effective record keeping of all financial, administrative and assets’ inventory and use the e-record system.

Communications

Represent the IFRC on an ad hoc as required basis at meetings with members and donors; and,

Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant finance & administration management matters.

Training and Team Management

Provide/coordinate training on financial and administration management matters for various stakeholders as requested/required;

Recruit, train and supervise finance and administration staff to ensure tasks and functions are completed in timely and efficient manner, within acceptable levels of quality and costs;

Provide technical support to finance and administration staff, in other locations, from a distance;

National Society Development

Supporting, as necessary, member National Society capacity building and development in matters of expertise (i.e. administration, records keeping, accounting, financial reporting and financial management, green and sustainable office, mobility, building management).

Education

Required

Relevant university degree (Master in Business Administration or equivalent)

Preferred

Professional qualification in accounting (Chartered accountant, CPA or equivalent)

Experience

Required

– Minimum of 7 years of relevant professional experience

– Minimum of 5 years in finance and administration management position

– Minimum of 2 years work experience with an International Organization,

– Experience in Team Management and remote support Experience in plan & budget, financial analysis & statements, reporting & treasury management, external financial audit. Experience working in multicultural environment

Preferred

– International non-governmental organization, NGO and/or government development agency Experience working with the International Red Cross / Red Crescent Movement

Knowledge, skills and languages

Required

– Experience in Team Management and remote support

– Experience in plan & budget, financial analysis & statements, reporting & treasury management, external financial audit.

– Experience working in multicultural environment

– Knowledge of International Financial Reporting Standards or equivalent Advanced knowledge of financial management and reporting applications (e.g. CODA and Business Objects) Ability to effectively provide training on finance & administration management matters, contributing to a learning culture, sharing knowledge and engaging partners

Fluently spoken and written French and English

Preferred

Understanding of internal control and treasury management concepts Financial management skills

Competencies and values

Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust;

Managerial Competencies: Managing Staff Performance; Managing Staff Development

Functional Competencies: Strategic Orientation; Building Alliances; Leadership; Empowering Others

Comments

The Federation is an equal opportunity employer.