Ghana

IFRC recruits 01 Finance & Admin Intern

IFRC recruits 01 Finance & Admin Intern

The International Federation of Red Cross and Red Crescent Societies (IFRC)

Accra, Ghana

Finance & Admin Intern 

Jobnumber:S02129

Contract Type:Contractor

Closing date:12-Sep-2022

Posting Start Date:05-Sep-2022

Location:GHANA

Duty Station:Accra, Ghana

Duty Station Status:N/A

Duration:4 Months

Accompanied Status:N/A

Grade:Not applicable

Job Purpose

The position will be to review accounts, financial management and office Administrative duties of the IFRC’s Country  Delegation for Accra, Ghana under the guidance and supervision of the Finance & Administration Officer and Delegate Finance and Administration based in the Cluster Officer in Abuja. While performing this role, the intern will be exposed to accounting and administration processes and procedures for the National Society and the IFRC and will equip the incumbent with the necessary skills to work in similar setups within the Humanitarian and development field.

Job Duties and Responsibilities

Data capturing from Source documents

Capture all Payments Receipts into Coda system before validation and processing by the Finance and Admin Officer

Receive all National societies working Advance check if all supporting documents are attached with correct authorization.

Capturing of refundable VAT element into the Coda

Petty Cash Management

Daily ensure that there is enough Petty Cash for office petty cash expenses

Weekly ensure that there is weekly Petty cash count including month end and reconciliations.

Submit year end Petty cash Account that is reconciling to the General ledger.

Ensure that the Staff with approved Mission trips have been supplied with the requested travel funds including fuel.

Bank Payments

Check for validity and completeness all signed Request of payments and including supplier payments for processing.

Administration

Assist in the communication and enforcement of all financial policies and procedures as well as the improvement of areas identified.

Keep updated all the assets inventories of the office

Keep updated the Finance filing system

Adequate maintenance of storage space designated for archiving and records of Admin Unit, When applicable and under supervision, including the disposal and destruction of old files. Supervise the receipt and safe storage of all goods and stationeries in the office.

Under the guidance of the Finance and Admin Officer ensure that documents, records and journals are filed, and an electronic and physical register is established.

Prepare and monitor Finance files to ensure they are filed and labeled both originals and photocopies with all supporting documents inside.

Facilitate and support with accommodation Per diem Visas and travel arrangements for visitors.

Responsible for in-country taxation matters and reconciling on monthly basis as per Government rules and regulations

Maintain a separate record of withholding tax and Income tax deduction and deposit to government’s authorized account.

Working with the National Society

Documents checks for National society working advances, follow up for budget holder signature, prepare CODA XL for WANS reports.

Filing and working with the finance team to prepare field returns to submit to the Abuja office in a timely manner.

Education

Bachelor of Business Administration in Accounting or Finance option. Required 

Experience

At least 1 year in similar positions. Required 

Experience working with an international non-governmental organization. Preferred 

Knowledge, Skills and Language

Proficient computer skills. Required

Broad understanding of Red Cross/Red Crescent activities. Required

Self-Motivated, proactive with good judgment and initiative. Required

Excellent interpersonal and written communication skills in English. Required

Fluently spoken and written English. Required

Good command of another IFRC official language (French, Spanish, Somali, or Arabic). Preferred 

Competencies and Values

Communication;

Collaboration and Teamwork;

Judgment and Decision Making;

National Society and Customer Relations;

Creativity and Innovation;

Building Trust.
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