IFRC recruits 01 Coordinator, Finance
The International Federation of Red Cross and Red Crescent Societies (IFRC)
Côte d’Ivoire
Coordinator, Finance
Jobnumber:S01927
Contract Type:Employee
Closing date:16-Aug-2022
Posting Start Date:02-Aug-2022
Location:CÔTE D’IVOIRE
Duty Station:Cote d’Ivoire
Duty Station Status:Family Duty Station
Duration:12
Accompanied Status:Grade
Not applicable:Job Purpose
Programme Background
IFRC is collaborating with Africa Centres for Disease Control and Prevention (AfCDC) in Save Lives and Livelihoods (SLL) Programme and Community Health Work Force Programme.
The IFRC and Africa National Societies (ANS) were selected by AfCDC and Mastercard as an implementing partner to deliver the RCCE component of the SLL Program. Programme consortiums were established per Sub-Region, and ANS will work under the leadership of 4 National Societies (lead applicant) and the IFRC. Lead applicants are the contract holders and responsible for management and reporting of the program for that sub-region. The regional division is as follows:
IFRC – Contract-holder for Northern Africa and Nigeria (with a continental technical and coordination support role included).
Cameroon Red Cross – contract holder for Central Africa
Kenya Red Cross – contract holder for Eastern Africa and Indian Ocean Islands
Botswana Red Cross – contract holder for Southern Africa
Cote d´Ivoire Red Cross – contract holder for Western Africa (except Nigeria)
This partnership identifies the IFRC and Africa National Societies to project themselves as leaders in delivering RCCE programs and lead the efforts on the continent to reduce the vaccine hesitancy. As part of the “Agenda for Renewal”, the programme establishes a first Pan-African partnership with Africa CDC (and Africa Union) and an important donor such as MasterCard Foundation. It will also entail greater level of scrutiny and risk, hence requiring an “all of IFRC” support approach to program management, accountability, and governance, at all levels of the organization.
Job Purpose
Reporting to Head of PMU the Finance Coordinator is responsible for providing direction on all aspects of financial management ensuring financial control, financial reporting, training, and providing advice and support to IFRC PMU and Lead applicants PMU and to an extend the recipient national societies within a comprehensive financial management structure which are related to all operations of to the AfCDC Programme
The incumbent will perform income analysis and ensure implementation as per donor requirements. He/ She will monitor available resources to deliver the program needs, oversee budgeting & planning, financial reporting, risk management and accountability. He/she will provide training and support to relevant stakeholders to ensure rigorous internal control environment in compliance with standard operating procedures and key performance indicators.
In addition to the accounting services, the post holder will provide a general support and advice to programme managers on all programme related financial issues from the budgeting to the final evaluation of the program as well as efficient and effective financial management.
Job Duties and Responsibilities
Risk Management, Internal Controls, and Regulatory Compliance
Ensure that a rigorous internal control environment is maintained, including:
review, advise and validate all contracts for approval
Coordinate financial risk assessment for various countries
Coordinate and review the capacity risk assessments for all National Societies receiving programme and operational support; and
Ensure implementation of finance policies, processes, and
In corporate risk management framework & control mechanism in the operation, and also provide training and disseminate the procedure on Fraud and Corruption prevention and control policy
With ever evolving Program initiatives, seriously consider the financial risks inherent in program activities, and suggest/implement methodologies to reduce such risk, in particular, field spot checking and approaches that lead to greater physical verification and validation of transactions.
Oversee external audits for all the operational countries in relation to the AfCDC programme where applicable
Ensure implementation of internal and external audit recommendations.
Representation
Represent the IFRC with voluntary contributing member National Societies and donors, including state and multi-lateral
Negotiate financial terms and conditions of grants and pledges with donors and voluntary contributing National Societies respectively, ensuring win-win outcomes meeting donor requirements and enabling programme and operations
Review donor financial reports with donors and provide explanations of financial policy and its application if/as necessary, including with donor
Programme and Operational Support
Ensure MoUs and Project Agreements are in place prior to transferring working advance to recipient national society for implementation. Project agreements should have clear budget breakdown, project proposal, time-frame for spending and reporting.
Participate in SLL coordination platforms (at IFRC and Lead Applicant Level), providing financial risk and management advice and
With a view to matrix management, work with Country Operations and Cluster Links to ensure the timely deployment of qualified finance professionals in support of the
Support the timely development of Operating Budgets, and related expenditure
Work with Heads of Country Operations and Cluster Links to ensure expedited cash transfers in support of the SLL programme
Support the Country Operations and Cluster Links with the timely execution of contracts with National Societies with a view to enabling timely programme and operational
Coordinate operational risk assessments come up with plans of action and;
Job Duties and Responsibilities (continued)
Service Delivery and Improvement
Financial Management and Controllership
Coordinate the timely/quality preparation of operating and programme budgets;
Manage the day-to-day processing of transactions in accordance with established procedures;
Oversee budget review and revision process;
Financial Reporting
Prepare timely quarterly financial reports for management purposes;
Coordinate the preparation of Federation Wide Reports as and when required
Review and provide feedback donor financial reports, ensuring quality and compliance;
Support programme and year-end audits including preparation of financial statements in compliance with the IFRC’s financial regulations and International Financial Reporting Standard; and
Perform income and expenditure analysis to ensure donor earmarking
Liaise with Head of PMU, Grants Coordinator and PRD team to ensure pledges are extended in timely manner and facilitate appeal base reporting.
Provide clear oral reports to internal and external stakeholders with a view to enabling understanding and decision-making.
Monitor Key Performance Indicators (KPIs) and coordinate actions as required.
Treasury Management
Effectively manage the funds available for the operation consistent with organizational policies
Maintain awareness of regulatory/sanction environment and ensure compliance;
Ensure sufficient cash flow to the operation
Audit Support
Ensure timely/quality preparation for all AfCDC Programme and contract audits, as well as annual audits;
Coordinate field-based audits with internal/external auditors and country finance management teams;
Develop plan of action for all control deficiencies raised by the external auditors
Capacity Strengthening and Continuous Learning
Train, support and advise the National Society in the development of its financial management and systems with collaboration of Finance Development colleagues in the region.
Support improvements, good practice and continuous learning and knowledge sharing in the Country in the above areas of service delivery.
Encourage and promote a culture of continuous learning and sharing of best practices among the finance team within the lead applicant and the recipient national societies.
Conduct Programme Managers Finance training for key stakeholders such as appeal and project managers, national societies and partners
Education
Master’s Degree in Administration, financial management accounting-Required
Professional qualification in finance or accounting (Chartered accountant, CPA or equivalent)- Required
Experience
Minimum 5 years of prior professional experience in accounting and finance management, office administration, management function- Required
Minimum of 5 years in finance management position – Required
Minimum of 2 years work experience with an International Organisation, international non-governmental organization, NGO and/or government development agency- Preferred
Experience in working in an international environment, preferably with the United Nations or similar organization – Preferred
Experience of managing & supporting staff- Required
Experience of supporting a RC/RC society on finance management and computerised financial systems – Preferred
Extensive experience of budget preparations, cash-flow statements & financial plans, preferably with IFRC – Required
Experience in emergency response setting – Preferred
Experience in plan & budget, financial analysis & statements, reporting & treasury management, external financial audit. – Required
Knowledge, Skills and Language
Knowledge and Skills
Service minded, ability to lead, delegate and manage from distance- Required
In good mental & physical health, high level of stress tolerance- Required
Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing)- Required
Knowledge and experience of Business Objects, CODA & Fed Budget- Required
Experience of and ability to use manual accounting systems- Preferred
Strong skills in training and developing staff- Required
Experience to the International Red Cross & Red Crescent Movement- Preferred
Excellent professional communications skills, both verbal and written in both English- Required
Strong organizational skills, methodological and logical approach to tasks and problem solving- Required
Good presentation, facilitation and note-taking skills- Required
Ability to organize, analyze and synthesize large amounts of information- Required
Ability to manage complex and sensitive relationships with partner organizations- Required
Sound knowledge of Microsoft Office applications- Required
Able to present financial information clearly, orally & in writing- Required
Languages
Fluently spoken and written English and French – required
Good command of another IFRC official language (Spanish or Arabic)-Preferred POSTULER