IANPHI recrute 01 Project Coordinator

MISSION

Organisation: International Association of National Public Health Institutes (IANPHI)

Position: Project Coordinator

Area: Public Health

Type of contract: Permanent position (CDI), full-time position

Starting date: Immediately

Address: The Association Secretariat is located at Santé publique France, 12 rue du Val d’Osne, 94415 Saint-Maurice.

PRESENTATION OF THE ORGANIZATION

The International Association of Institutes of Public Health (IANPHI) is a network of directors of national public health institutes (NPHIs) (www.ianphi.org) which currently counts 110 members, covers 95 countries and is structured into four regional networks (Africa, Latin America, Asia and Europe). Its mission is to strengthen global public health capacities by connecting national public health institutes across the world to build global capacities and to create a fairer world. IANPHI is an inclusive and independent professional association which promotes an evidence-based approach to public health and strives for scientific excellence.

Since 2016, the IANPHI Secretariat has been hosted in Paris by Santé publique France, the French NPHI, within the Scientific and International Direction (DSIn).

The Secretariat plays a central role in the organization of the Association and the animation of activities under the guidance of the President, the Secretary General, and the Board of Directors. IANPHI has an office in the United States, based at Emory University, Atlanta. The Association entered into a process of legal and structural redefinition in 2018, and has been operating since early 2019 as an international non-profit association under Belgian law.

JOB DESCRIPTION

Mission: Contribute to the various activities of the IANPHI Secretariat and to the implementation of projects, to support the development and influence of the Association.

Activities related to strategic planning and the implementation of the Action Plan 

• Steering the implementation of the Action Plan 2022-2023 initiatives and strategic objectives related to the 2021-2025 Strategy
• Providing coordination and support for related activities, internal management, and financial reporting, namely setting up strategy meetings, preparing thematic and administrative documents, and aligning activities with the Action Plan’s strategic objectives
• Work in close collaboration with IANPHI consultants for the implementation of the Action Plan, namely on communications and funding strategies
• Monitoring progress of the implementation of the Action Plan
• Contribute to the standardization of (new) processes for the functioning of the committees and networks
• Coordination of the different thematic working groups and committees, relevant support when needed

Activities related to the Executive Board and to the strengthening the network of directors and institutes

• Guiding the presidents and vice-presidents of the regional networks towards the implementation of the Action Plan by the regional network, support the planning of events organised by the regional networks,
• Supporting the regular meeting of the regional networks, organisation of Elections for Chairs and Vice-Chairs of the regional networks

Activities related to projects

• Development and implementation of new partnerships or revitalizing existing partnerships
• Launch and coordination of new projects, in collaboration with members, partners and stakeholders
• Follow-up on the budgetary management of the different projects in relation with the budget of the Association
• Drafting of coordination meeting reports and regular reporting
• Contribution to communication related to the projects
• Contribution to communication work and link with the US Office to ensure the updating of data published on the IANPHI website

Activities related to the efficient management of the Secretariat

• Management of administrative and legal activities: data management according to European regulations, monitoring of agreements signed with the various partners and offices
• Contribution to the proper management of the various requests received by the Secretariat, receiving, sorting, redirecting and / or responding to requests and ensuring their follow-up
• Contribution to the organisation of the annual meeting and related deliverables and communication

PROFILE

Education level: Bac +5

Experience in the fields of public health or international / European affairs, within an international organization, or in the associative or institutional sector. Effective experience of minimum two years in project management / strategic planning is required.

Valid work permit in France is necessary.

Knowledge

• Excellent writing and communication skills in English
• Fluency in another language, especially Spanish, Portuguese or Russian is an advantage
• Knowledge of international organizations and European institutions working in the field of public health

Functional skills

• Experience in project management – planning, methodology
• Set, use and interpret data
• Ability to analyse and synthesize
• Know how in writing administrative documents (letters, call for applications)
• Know how in writing documents for internal use (notes, report)
• Master office tools (Outlook, Word, Excel, PowerPoint)
• Master of graphic tools, survey creation program

Social skills

• Excellent oral and written communication, ability to inform
• Autonomy, initiative and proactivity
• Search for relevant information and solutions
• Adaptability
• Ability to work in a team

Salaire

Range of monthly salary according to years of experience: From 2 to 5 years of experience, net salary prior income tax from approx. 2 470 EUR to 2 700 EUR.

Leave entitlement per year: 25 days of paid leave + 20 days “RTT” (Contract of 38,3 hours per week. Worked hours beyond the 35th hour give rise to a fixed allocation of RTT).

Working from distance: 3 days per week maximum. 2 days per week at the Secretariat Office in Paris.

Meal tickets: 9,48 EUR (60% covered by the employer) per working-remotely day.

Comment postuler

Submission of CV and cover letter to secretariat@ianphi.org, indicating “IANPHI – Project Coordinator”, by June 2.