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FAO recruits 01 National Project Personnel – Finance and Admin Assistant

FAO recruits 01 National Project Personnel – Finance and Admin Assistant

FAO

Banjul, Gambia
Humanitaire (ONG, Associations, …), Projet/programme de développement

Job Description – National Project Personnel – Finance and Admin Assistant (2202612)

Job Description: 2202612

National Project Personnel – Finance and Admin Assistant

Closure Date: 07/Oct/2022, 11:59:00 PM

Organizational Unit: FRGAM – FAO Representation in Gambia

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Gambia-Banjul

Duration: 12 Months

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

Organizational Setting

FAO Gambia and partners are implementing the Climate Fishery Initiative for Livelihood Improvement in the Gambia (PROREFISH Gambia) project. The Project aims to address increased resilience and enhanced livelihoods, health, well being, food and water security of the most vulnerable people, communities and regions. Expected results include resilience of ecosystems, ecosystem services, infrastructure and the built environment to climate change threats as well as reduced emissions from land use, reforestation, reduced deforestation through sustainable forest management and conservation of forest stocks.The project will scale up adaptation measures that have been proven in a number of countries in West Africa, and in similar contexts, with a particular focus on climate-proofing fisheries infrastructure and on value chain segments dominated by women (fish handling and processing). The project will promote the adoption of aquaculture technologies and support the strengthening of the enabling environment for Gambian fisheries and promote a stronger engagement of the private sector. 

Reporting Lines

Under the overall supervision of the FAO Representative in The Gambia, the AFAOR-Administration, the National Project Coordinator and the direct supervision of the Lead Technical Officer (LTO), the Finance and Administrative specialist will be responsible for project financial management, including accounting and personnel administration as well as effective and efficient provision of administrative support to the entire project implementation process.

Technical Focus

Administration and Finance

Tasks and responsibilities

•    Provide support in administration, finance and budgetary control processes.

•    Maintain all financial records and monitoring systems of the project.

•    Assist with monitoring of project accounts.

•    Ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent, reporting all variations from budgets.

•    Fully participate in organizing and/or retrieving, entering and analysing project financial data.

•    Prepare financial and administrative correspondence for the project, including the processing of payments in accordance established FAO rules and guidelines.

•    Maintain an adequate document archiving system.

•    Assist with the preparation of recurring reports on project and office accounts.

•    Provide support in the preparation of reports for budget planning, audits and other related requests.

•    Ensure that all procurement and custom clearances for projects and the office are properly requested and obtained.

•    Manage fixed assets of the project; review and support the preparation of inventories.

•    Manage the project vehicle pool, ensuring vehicles are well maintained, and logbooks appropriately filled.

•    Manage all fixed assets and supporting annual inventories of assets.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements  

•    University degree in Business Administration, Accounting, Financial Management or related area.

•    5 years of relevant work experience, including administrative functions.

•    Working knowledge of English Language. 

•    National of Gambia.

FAO Core Competencies 

•    Results Focus

•    Teamwork

•    Communication

•    Building Effective Relationships

•    Knowledge Sharing and Continuous Improvement

Selection Criteria

•    Proficiency in accounting skills and budget management.

•    Advanced skills in utilizing Spreadsheets; Excel.

•    Experience in procurement procedures.

•    Experience in office management.

•    Knowledge of local tax regulations and labour laws.

•    Excellent interpersonal skills and teamwork.

•    Excellent oral communication and writing skills. 

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact: Careers@fao.org

Applications received after the closing date will not be accepted

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  

For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 

 Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile

• Once your profile is completed, please apply, and submit your application

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

• Only applications received through the FAO recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENTPOSTULER

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