Concern Worldwide recruits 01 Programme and Partnership Accountant
About the role: This is a 12 month, new role with unaccompanied terms based in Bangui with regular travel to Kouango (Ouaka Prefecture) and Bossembélé (Ombella M’Poko), on a salary of €32,755 to €36,395 and benefits.
You will provide support to the Country Finance Manager to ensure the effective functioning of the finance department in CAR through providing day-to-day technical support. You will work with national staff and any national NGO partners to build their capacity. You will report directly to the Country Financial Manager and work closely with the Finance Manager and cashier in Bangui, as well as with Finance Officers, Assistants and Cashiers in field offices.
You will be responsible for:
- Guided by Country Financial Manager (CFM) and her team, ensure that the Concern Worldwide financial policies and procedures are adhered to and implemented in a standardized manner.
- To support the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.
- Assist programme managers and teams to follow donors’ (especially USAID, DFID, Irish Aid , UNCHF) financial rules for budgeting, spending and reporting.
- Closely monitor all financial activities, and keep the Programme Director (PD) and Country Financial Manager advised of all situations, which have the potential for a negative impact on internal controls or financial management performance.
- Assist the Country Financial Manager with external (donor, audit firm, partner organization, government, etc.) and internal control audits as required.
- In collaboration with all relevant staff, ensure the protection of all programme assets (cash, inventory, etc.) through the enforcement of internal controls and procedures, including regular updating of fixed asset inventories.
- Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.
Training & Staff Management:
- Train National Finance staff in Concern systems and general accounting best practice.
- Ensure training to non-financial managers, logistic team and budget holders so that they can manage donor/Concern budgets as per Concern’s standard practices; this includes the efficient use of management accounts
- Develop and implement staff development plan for the Kouango and Bossembélé finance department staff.
- To facilitate and provide basic training, technical support and guidance to the country program staff, particularly budget holders, for skills improvement in the areas of budget preparation and monitoring, budget revision, reporting, and internal control.
- Training of HR department in National staff budgeting and HR budget monitoring
- To oversee the timely preparation, review and approval of all bank account and cash reconciliations on as regular a basis as necessary for effective financial control.
- Assist the PD and Country Financial Manager in ensuring compliance with Concern Worldwide policies and procedures and assume responsibilities in the implementation of country specific policies such as authorization limits, cash holding limits, cash movements, credit terms, advance payments, use of bank payment instruments.
- To be responsible for timely preparation and follow-up/handling of Cash Transfer Requests to Bangui to ensure that appropriate balances are maintained to facilitate programme implementation
- Assist PD and other budget holders in conducting the budget process, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the annual country operating budget and subsequent revisions.
- Assist budget holders with preparation of donor budgets; ensure compliance with donor regulations and to ensure their incorporation into the country annual operating budget & revisions
- Assist CFM in the budget revision process, from budget reviews to consolidations, variance analysis and submission to HQ
- In coordination with the HR Manager, manage the budgeting of national staff and HR budget monitoring
- Regularly update the staff allocation file for international staff
In conjunction with the Finance Coordinators:
- Undertake the financial assessment of potential Partners on a timely and comprehensive basis.
- Summarize financial assessment findings and recommend whether partnership is workable with resources available.
- Ensure all the relevant staff members (CFM, PD Programmes, Project Manager and Country Director) sign off financial assessment.
- Ensure that all CLOFAT documentation is being maintained on the Partner File for future reference.
- Monitoring For each Partner, using CLOFAT and any other available material as a basis, prepare a Partner Monitoring Programme.
- Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
- Perform regular Transaction Audits in accordance with the Partner Monitoring Programme.
- Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management after each field visit. Prepare and disseminate a Partner Visit Report.
- Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CLOFAT, Partner Monitoring Programme and Annual Risk Review
- Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary
Monthly Management Accounts:
- Assist CFM to finalize monthly data to be send to the Shared Service Accountant etc.
- When needed, assist the Country Financial Manager in the process of obtaining explanations of variances between budget and actual spending and income and make necessary adjustments in cases of incorrect accounting entries.
- Maintain Month End Closure file, including all signed journals and feedback from budget holders