Chemonics recruits 01 Operations Assistant

Chemonics recruits 01 Operations Assistant

Chemonics

Dar-es-Salaam, Tanzanie

Operations Assistant | Dar es Salaam, Tanzania | 2022

Chemonics seeks an Operations Assistant for the 5-year, $13 million Tanzania Heshimu Bahari, Marine Biodiversity Activity. The Activity will be implemented in communities, civil society, the private sector, and government to build capacity in marine biodiversity conservation, sustainable livelihoods, improving the business enabling environment, and monitoring and oversight of institutions and projects. The four objectives of the Activity focus on building the capacity of public sector and civil society; improving the enabling environment for Marine Protected Areas (MPAs) and fisheries management at all levels; increasing private sector engagement in marine conservation and coastal natural resources management; and enhancing data availability and use in decision making.

Chemonics International Inc. is a US-based international development consulting company, operating in over 95 countries, that is implementing the USAID funded project in Tanzania, USAID/Tanzania Heshimu Bahari. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

Office Administration

Provide part time reception services as the office’s first point of contact to visiting guests and clients. Ensure office orderliness and professional appearance. Receive all visitors and telephone calls and direct them as necessary

Track utilization of all office supplies and procure supplies as necessary and maintain inventory of all project property up to date

Prepare all necessary administrative forms for project related items, such a travel and leave request forms

Arrange for and oversee the maintenance of office equipment. Maintain files and ensure that all correspondence and documents are properly copied and filed in accordance with filing system

Track project cellphone usage and separate out personal calls for reimbursement on a monthly basis

Event coordination and logistics

Confirm and receive RSVPs for meetings, including stakeholder meeting. Arrange meeting space and logistics by working with local vendors

In collaboration with the Finance & Administration (F&A) Director, maintain and track the budget for in country events

Assist with travel, hotel accommodations, and in country transportation for all project-related travel, including international consultants

Manage the distribution of temporary project cellphones for short-term travelers

Vendor Relations and Procurement

Assist the F&A Director with the management of vendor relationships and maintain relationships with apartment landlords and office building management and maintenance

In collaboration with the F&A Director assist with procurement procedures by collecting quotations from vendors and ensuring deliverables are received in a timely fashion and are up to the standards and specifications agreed upon in the contract

Financial Management Assistance

Undertake petty cash duties, if required by F&A Director

Assist the Accountant with occasional auditing of expenses such as phone invoices and travel vouchers

Assist the F&A Director to ensure that all timesheets are filled out correctly and that employee leave requests are filed

Human Resources

Staff on boarding and departure logistics, including registration of staff in health insurance scheme, pension funds, policy manual review, and completion of any staff onboarding/departure checklists

Implement project employee orientations with the F&A Director, including Chemonics’ Living Our Values training

Assist with any recruitment needs

Supervise the Office driver/interns and Office attendants

Ad Hoc Assignments

Perform any other tasks assigned by the COP or F&A Director, which are consistent with this scope of work, and the general requirements of the project

Qualifications:

Associates degree required; Bachelor’s degree preferred

Minimum of two years of experience in administration or project management

Experience working closely with multidisciplinary teams of junior and senior-level staff

Strong interpersonal skills and ability to work with culturally diverse staff

Demonstrated leadership, versatility, and integrity

Proficiency in English required

Application Instructions:

Please apply by using this link. Applications must be submitted by November 7, 2022. Early applications strongly encouraged. No telephone inquiries, please.

https://app.smartsheet.com/b/form/d9dcd8c685c249a38c1d024fdc71b9aa

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/

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