ALIMA recruits 01 Project Logistics Manager
ALIMA
Kadugli, Sudan
Humanitaire (ONG, Associations, …), Projet/programme de développement
Project Logistics Manager – Kadugli, SUDAN
ALIMA in SUDANAt the end of March 2021, ALIMA visited Sudan for the first time to develop contacts and gather enough information to set up an ALIMA mission in the country. From April to August, two exploratory missions were conducted by ALIMA: one in Khartoum in May 2021 and one in South Kordofan in August 2021. After supporting the Covid-19 Isolation Center at Omdurman Teaching Hospital between August 2021 and January 2022, ALIMA is starting a project in Al Saab Hospital in Khartoum in February 2022 in order to develop oxygen capacity in the structure. ALIMA has also been running a Sexual and Reproductive Health (SRH) project in Kadugli in South Kordofan State since December 2021; the activities included conducting SRH and neonatal healthcare services in the maternity ward of Kadogli Teaching Hospital (KTH). ALIMA will be extending its healthcare services at communities level through Primary Health Care (PHC) facilities and mobile clinics.
ALIMA also plans to conduct an assessment in the Red Sea State in 2022.
Mission location: Sudan, Kadugli
FUNCTIONAL AND HIERARCHICAL LINKSHe/she reports to the Project Coordinator (line manager) and the Logistics Coordinator (functional manager)
He/she manages the project logistics staff (log base, supply, stock, external activities, log assistant, guards…). He/she collaborates with all other members of the mission
MISSION AND MAIN ACTIVITIES
Definition of objectives and data analysis
Data and reporting● Consolidates reports for all logistics families and analyzes data
● Writes and transmits the monthly logistics package to the Project Coordinator and the Logistics Coordinator.
● Organizes clear filing and archiving of all paper and electronic logistics documentation.
● Compiles quantitative logistical data (consumption, stocks, distributions) and analyzes them before transmission to the logistics coordinator.
Specific objectives● Identifies local actors in the working environment: local authorities, NGOs, service providers, suppliers. Creates or maintains favorable working relationships with these stakeholders in collaboration with the PI and the Field Administrator.
● Participate in possible exploratory or evaluation missions in the area of the base to which he/she is assigned
● Participate in discussions on the conduct of the project and the definition of objectives.
Program Implementation● With the medical activity managers and the project coordinator, determines the needs for the structures supported by the project in water, hygiene and sanitation, and basic necessities. If present on the mission, refers to the WASH coordinator
● Supervise the waste treatment chain (collection, sorting, destruction, dumping) in the supported facilities in collaboration with the WASH Manager.
● Ensures compliance with the biosecurity measures put in place
● Ensures the safety of the facilities and buildings (presence of fire extinguishers, grounding of electrical installations, etc.) in collaboration with the logistics coordinator and the health district.
● Ensures the availability and proper functioning of IT equipment, internet connectivity and telecommunications in collaboration with the logistics coordinator: Evaluate and propose the appropriate means of communication, Follow-up on the recharging of communications means,
● Organizes and supervises the work decided in common agreement with the medical department
● Arranges transportation for patient referral and cross-referral
● Organizes and supervises the maintenance and upkeep of medical equipment and infrastructure
Inventory management● Ensures that the inventory management tools are in place
● Choose the premises, decide on the layout and organize the security of the storage spaces.
● Centralizes and controls monthly, quarterly and annual inventories
● Performs physical inventory controls.
● Monitors and analyzes consumption of food, fuel and common consumables (chlorine, hygiene products, patient kit, stationery, etc.).
● In connection with the Supply Manager, he/she ensures and controls the quality of storage in the warehouses.
● Ensures proper stock management through stock cards, by implementing control tools.
● Ensures that waybills and project transportation documents are accurately developed.
● Follows up on donations (logistical and medical equipment), the establishment and archiving of donation certificates.
Ordering and procurement● Ensures compliance with purchasing procedures on its projects and the validity of framework contracts
● Centralizes the orders of its project and establishes the orders according to the follow-up of consumption and the frequency of supply and transmits them to the Supply Manager.
● Validates quotations and orders of materials for the sites and ensures the supervision and control of the purchase forecasts
● Prioritizes the procurement process,
● Ensures the receipt of field orders, validation of documents for all transactions, and archiving.
● Ensures relations with suppliers
● Ensures that the supply supervisor has the necessary information and documents (supplier list, etc.)
● Oversees the procurement of basic necessities (kits) in collaboration with the Procurement Manager.
Fleet management
If rented vehicles● Ensures that standard services of ALIMA’s own and leased vehicles are performed, as well as daily and weekly checks.
● Ensures that the use of rented vehicles is recorded.
If ALIMA’s vehicles● Manage the mechanical stock (spare parts, consumables, fuel stock).
Common● Implements weekly and daily vehicle usage planning.
● Controls the movements made by the machines and updates it if necessary
● Ensures rational consumption for all vehicles, generators and motorized equipment.
Base and office● Proposes a possible management improvement based on its data analysis
● With the medical activity managers and the project coordinator, determines the new, maintenance or supply needs for the medical infrastructures (energy, lighting, equipment, consumables) and for the team’s housing and offices.
Security Management● Accompanies the CP in the implementation of and compliance with security procedures and rules
Team management and animation● Supports his teams in the organization of tasks by department
● Organizes training courses for upgrading and using logistics management tools
● Evaluates and provides support to the various departments of the Logistics Department.
Implementation of prevention measures against abuse of power, gender-based and sexual violence:● Participates in training and awareness sessions
● Implements abuse prevention standards
● Ensures that team members complete training and awareness sessions and apply abuse prevention standards
● Helps create and maintain a nurturing and protective environment.
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS
Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.
EXPERIENCES AND SKILLS
Experiences● Experience in managing the logistics of medical projects
●Experience working in patient care against epidemics
● Experience in a medical NGO of at least 3 years
●Experience in team management and supervision
Qualities of the candidate● Professional rigor
● Calm, excellent stress management and composure
● Very good communication and listening skills
● Ability to adapt
●Excellent ability to understand and follow medical procedures
Languages spoken by the candidate● A good command of oral and written English is essential;
● French is an asset.
● Arabic is an asset
CONDITIONSContract term: contract under French law, 6 months.
Desired start date: As soon as possible
Salary: Depending on experience + Perdiem
ALIMA pays for:· Travel costs between the expatriate’s country of origin and the mission location· Accommodation costs· Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and their dependents· Evacuation of the employee
HOW TO APPLY?Documents to be sent: Please submit your application (CV & Cover Letter) at the latest on March 17th,2022.
Female applications are strongly encouraged.
We process applications as they are received. If an application matches our search, the offer can therefore be closed earlier.POSTULER