ACF recruits 01 ADMINISTRATIVE COORDINATOR

ACF recruits 01 ADMINISTRATIVE COORDINATOR

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

GENERAL OBJECTIVES

Head of the financial and administrative management of the mission, coordinating and leading the mission Admin team in the capital and the bases. In charge of assuring the administrative and financial procedures of the mission according to ACF-Spain rules and the local law.

SPECIFIC OBJECTIVES

Objective 1: Mission Financial Management

• To assure the financial balance of the mission according to its yearly financial objectives.
• To follow the financial planning of the mission through the standard financial management tool (FMT) and update it on a monthly basis.
• To carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission.
• Follow up and analysis of all Mission’s financial risks.
• Supervise the control on local partner expenditure (based on their contracts / budgets) in coordination with CD and HoP.

Objective 2: Mission Treasury and Accountancy Supervision

• Assure the monthly closing of the accountancy, following the controls defined and according to the established deadlines.
• Define the treasury flows in the mission Cash Management Policy and supervise its correct implementation.
• Control the treasury level to the minimum operational.
• Follow up of all payments received at mission level.
• Manage relationship with banks.

Objective 3: Administrative management of the mission

• Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to ACF and donor guidelines.
• Represent the mission in front of the administrative representatives of other international and national organizations in-country.
• Assure the respect of local law and any tax obligation by the mission. Follow up of ACF’s national framework agreement in-country.
• Initiate and/or develop relationships with local authorities for any financial related matter.
• Plan and follow up of internal and external audits in coordination with headquarters.

Objective 4: Relationship with counterparts

Objective 5: Human resources management

• In the absence of a HR Coordinator, assure the interim role.

• Higher education in management, economics or any related field.
• Profound knowledge of donor guidelines.
• Knowledge of ACF highly desirable (organization, mandate, strategy, procedures).
• Minimum 2 years previous experience in financial management and at least 1 year in the humanitarian sector.
• Experience in the preparation of budgets, financial reports, financial project follow up and audit reports.
• Proved team-work experience and of coordination of staff under its supervision.
• MS Office very strong command. Advanced level of Excel. Experience with accounting programs like Agresso or others.
• Mobility: national and international

REMUNERATIVE PACKAGE

We offer immediate incorporation to a dynamic international network with the following remuneration package:

• Formal work contract: 12 months
• Base: Damascus
• Excellent remuneration package

In addition:

• Guest House or similar accommodation covered by the organization
• Travel costs to and from the mission.
• Expat Health, repatriation, travel and life insurance covered by the organization
• Extra per month and per child (Under 18 years old): from 100€ to 225€ monthly (according to standard list of Action against Hunger -Spain).
• Break: additional rest period, including travel cost to a reference area and economic help of 215€.
• 25 working days of paid leave per year.