Rwanda

World Vision (wv) recruits 01 People and Culture Officer

World Vision (wv) recruits 01 People and Culture Officer

Job Description
People and Culture Officer
14026-13N22099
Africa Rwanda
Kacyiru Sud
Human Resources
Open-ended, Full-time
26-Jul-19
International Role – No – Only National applicants will be considered.
2+ Years
JOB OPPORTUNITY
People and Culture (Human Resource) Officer
World Vision is a child focused Christian humanitarian organization implementing development programs in 24 Districts of Rwanda.
World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of People and Culture (Human Resource) Officer. The position will be based in the Head Office and reporting to the People & Culture Business Partner.
Purpose of the position:
To provide general support in P&C operational functions especially in Recruitment & onboarding and Employee Relations to enable achievement of the department’s objectives for improvement of the wellbeing of the most vulnerable children.
The job holder will also ensure consolidation of different departments’ staffing needs to be used for workforce planning, and he/she will be responsible for maintaining an updated status recruitment processes, staff data in our people system and is responsible for staff files management.
The major responsibilities include:
% Time Major Activities End Results Expected
40% Recruitment and onboarding support

  • Provide end to end timely and quality recruitment support to cluster offices.
  • Provide support in overall recruitments processes
  • Consolidate staffing needs from different departments to be used for workforce planning
  • Maintain a database to track the status of recruitment processes on a regular basis
  • Ensure all necessary documentation on recruitment processes is kept on new staff files
  • Provide a preliminary orientation to new staff in the assigned client group
  • Effective end to end recruitment
  • Information on staffing needs from different departments is consolidated to inform workforce planning
  • Recruitment tracking is updated on a regular basis
  • All necessary recruitment document is kept on new staff files
  • New staff quickly integrated
20% Staff files Management

  • Handle periodic bulk filing i.e. contract renewals, merit letters and performance management records (agreements and reviews).
  • Oversee archiving of staff filesin accordance with WV Rwanda and national standards
  • Conduct periodic staff file audits to ensure that all staff necessary information are in place and updated
  • Ensure high security and confidentiality of staff files
  • Periodic bulk filing promptly done
  • A quality archiving system for former staff file is in place
  • Staff files are kept secure with high confidentiality
20% Our People (OP) support

  • Hire new staff in OP system
  • Process separation of leaving staff
  • Make role changes in OP whenever staff change positions
  • Create work units for new projects and delete those that come to an end
  • New staff are properly hired in Our People system
  • All leavers are separated promptly from the system
  • Staff roles are up-to-date in OP system
  • All work units are up to date
20% Salaries and Benefits

  • Declare new staff in RSSB and ensure they get affiliation numbers
  • Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc)
  • Update the relevant institution on incoming new staff to provide information on students’ loans to be recovered from the payroll
  • All new staff have RSSB affiliation numbers
  • Information needed to process the payroll readily available
  • Data on students’ loans available
Qualifications: Education/Knowledge/Technical Skills and Experience
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:
-University Degree in Human Resources Management, Business Administration or any other related field
-4 years in human resources management in generalist role.
-Strong computer/data base skills
-Attention to details
-Excellent interpersonal and communication skills
-Ability to multi-task
-Ability to work calmly under pressure
-Good planning and organizational skills
-Ability to maintain effective working relationships with all levels of staff
-Effective in written and verbal communication in English and Kinyarwanda
Preferred Skills, Knowledge and Experience:
-Experience in Human Resource Information Systems
-Understanding of the local labor legislations
-Staff file data base management experience
-Employee relations
Salary:
The salary is commensurate with qualifications and experience.
N.B: Women are highly encouraged to apply.
How to apply:
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda
If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.
All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).
The closing date for submission of applications is 26th July, 2019; no late applications will be accepted.
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

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