World Vision recrute 01 Director Finance

World Vision recrute 01 Director Finance

Purpose of position

This Purpose of Position will be used in the WVI or local Careers site, and if applicable, advertisements. Please describe the role in 2-3 concise sentences. Focus on the core of what this role is supposed to achieve. Describe the purpose of this position and how this position contributes to achieving department objectives and the management and performance of others.

The WV Senegal Finance and Support Services Director provides overall leadership, oversight, and management support for all aspects of financial management in the Field Office. This position is seen as a strategic partner; member of the Senior Management/Leadership Team of the Field Office(FO), with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis, and advice; as well as developing financial strategy that best serves the FO strategic and programme objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

The WV Senegal Finance and Support Services Director provides overall leadership to the Information, Communication and Technology (ICT) team and ensure that the office has reliable, sufficient connectivity and the organization’s information systems and resources are adequately protected.

The WV Senegal Finance and Support Services Director provides overall leadership to the Administration function ensuring that the national office is effectively supported and staff have a clean, secure, and hospitable place to work.

Major responsibilities

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

Leadership, Capacity Development, and Strategic Partnering 20%

• Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services:
• Coordinate professional and personal development of finance, ICT and administration staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning
• Model Christ-centered servant leadership and support spiritual development of his/her team.
• Actively contribute to and participate in the FO Senior Leadership team meetings.
• Attend and actively participate in strategic regional meetings.
• Facilitate National Director(ND), Operations, and other non-finance staff in understanding and interpretation of financial statements.
• Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.
• Develop strong networks internally (other FOs, Support Offices(SOs) and partnership entities) and externally (other INGOs, banking entities, corporates and communities, etc.) through effective communication, relationships and twin citizenship.
• Promote shared resource networks within the region, and the partnership.
• Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship 15%

• Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through
• Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.
• Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team

Financial Planning and Budgeting 15%

• In collaboration with other FO Directors, advise the ND on strategic resource acquisition and allocation in line with Partnership Resource Allocation Committee (PRAC) guidelines.
• Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.
• Review alignment of budgets between Field Office, projects, grants, MyPBAS (Budget system), and Support Offices and ensure effective and efficient cost recovery practices are followed.
• Control of WV Senegal budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.
• Contribute to the development of WV Senegal strategic direction and priorities.

Fiscal Accounting, Compliance, Monitoring, and Reporting 15%

• Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.
• Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.
• Define and implement efficient and effective internal control systems.
• Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.
• Coordinate the timely and accurate submission of financial reports in the Field Financial Reporting database.
• Review the reconciliation of MyPBAS to Field Financial Reports on a monthly basis with action plan for addressing outstanding items.
• Provide regular analysis of Sponsorship, Private Non Sponsorship and Grant financial reports and timely feedback to program managers for decision making 8- Ensure FO Finance, Supply Chain, ICT and administration staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls 10%

• Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the FO and project levels.
• Coordinate management responses to finance audits performed to the FO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.
• Coordinate adequate preparation for Internal and external audits.
• Manage Financial Risk and integrity.
• Implement anti-corruption and fraud strategies

Supply Chain Management(ProVision System metrics for Finance) 5%

• Coordinate and ensure an optimal interface between the supply chain and Finance Team for efficient customer service delivery- Use of ProVision system, and Vendor payments.
• Improve ICT Infrastructure and Provide Quality Service 5%
• Ensure improved office/programs connectivity
• Facilitate and ensure preparation of and adherence to computer usage policies
• ICT Security and Integrity
• Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

Administration 10%

• Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination
• Ensure that WV provides quality hospitality services to staff and visitors
• Transportation/Logistics
• Provide leadership in fleet management process including but not limited to vehicle procurement, fleet management, and maintenance and management of fuel.

Talent management and capacity building 5%

• Contribute to capacity assessment, development and implementation, as part of the overall Talent Management plan, to ensure an integrated WV Senegal capacity building plan informed on finance priorities and strategy.
• Identify the development needs of the finance staff including Grant financial management capacity building and enroll staff in relevant training programs and grow diverse leadership
• With the People & Culture Director, co-lead recruitment of FO Finance Staff in the office.
• Advise and support in induction of new functional directors, grants managers or project team leads.
• Coach, advise and mentor Finance staff in identifying their strength, gaps and addressing them

Knowledge, skills and abilities

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

• CA, CPA or ACCA qualifications preferred
• Bachelor’s degree in Accounting, Finance, or a related field
• Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.
• Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems
• Demonstrates systems thinking
• Champions and Manages Innovation
• Must be able to lead and manage a team.
• Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision system which is a procurement system.
• Must be computer literate in Microsoft Office programs.

List additional work experience required as a minimum qualification for this position.

• Minimum 5 years of experience in finance position with medium to large business/medium to large NGO/government agency
• Minimum 3 years of experience in finance management position
• Experience with planning and forecasting
• Able to work in a cross-cultural environment with a multi-national staff.
• Ability to travel within country, regional and internationally

License, registration, or certification required to perform this position:

If applicable, include language requirement(s) as a minimum qualification for this position.

• 1- Proficiency in written and spoken English and French. French is non-negotiable.
• 2- Good oral / written and interpersonal skills

Preferred Skills, Knowledge and Experience

List academic requirements, technical skills or other knowledge preferred for this position.

• CA, CPA, ACCA or equivalent preferred
• MBA in Finance, Masters in Business Leadership(MBL), MSC in Finance/Accounting/Auditing preferred
• Knowledge of government grant regulations and financial reporting requirements preferred
• Knowledge of local accounting system preferred

List additional work experience preferred for this position.

• Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.
• Experience with humanitarian aid in-country is a plus.
• Experience working in a challenging operating environment is an added advantage

Work Environment

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

The position requires the ability and willingness to travel domestically and internationally up to 25% of the time.

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