World Vision International recruits 01 Resources Acquisition & Management Director
World Vision International
Humanitaire (ONG, Associations, …), Projet/programme de développement
Resources Acquisition & Management Director, WV Senegal
Fixed term, Full-time
International Role – Yes
*Please submit your CV in English.
PURPOSE OF POSITION:
This position is a critical and key position of the National Office (NO) Team to lead the development and roll out of the National Office Resource Development Strategy in alignment with Our Promise, the 4.3 RAM and National Office strategies.
As such, the core mandate of this position includes:
To lead and manage the National Office Resource Development Unit to drive growth and diversification of grant income (bilateral, multilateral, major foundations and corporations, GIK non-food items) in accordance to the National Office Resource Development Strategy.
To position WV Senegal and ensure productive engagement and retention of grant donors (public and private) through successful grants implementation, effective communication of the impact of grants and strong relationships and alliances with partners, institutions, organizations and donors representatives.
To establish and maintain functional relationships, capacity and collaboration among national, regional, support office and global center teams to effectively grow the national office portfolio, ensure a healthy pipeline and win rate to meet programming needs and set targets.
To build de capacity of WV Senegal capacity in grant acquisition and management in coordination with the regional Resource Acquisition Management (RAM) Director, and in accordance with the global Fragile Context Initiative and RAM strategic priorities for the growth and management on grants in fragile contexts. The position holder is also responsible to develop a national successor who will be able to take up NO RAM director role.
Strategy and Leadership:
-In coordination with the NO strategy and technical teams, National Director (ND), and the Regional Resource Development Unit lead the development and/or revision of the NO grants acquisition and management strategy/Business Plan (for both public and private) in alignment with NO strategy and targets.
-Provide day to day leadership and management to the National Office Resource Development to ensure timely and efficient support for prepositioning, proposal development and effective issue resolution in grant performance across NO/SO as needed.
-Provide oversight to the RAM unit to develop and ensure effective implementation of RAM systems, including business processes, risk management, go-no-go decision making, documentation, monitoring and tracking systems.
-Provide regular updates to senior leadership team on grant pipeline progress and early identification and escalation of issues in grant performance to ensure risks are managed.
-Contribute to WV Senegal’s national and sector strategy development. Ensure grant projects align and contribute to country strategy outcomes and targets.
Donor Identification, Engagement and Prepositioning:
-Track the donor competitive landscape (Research, analyze, develop, track relationships with new and current donors) to organize prepositioning meetings with donors and key partners.
-Actively engage and participate in strategic in country donor meetings with foundations, bilateral and multilateral institutions etc.
-Working with NO leadership, identify key relationships to strengthen national office positioning and elevate WV’s profile with government, multilateral and private sector donors.
-Ensure that the national office RAM team work in collaboration with Support Offices (SOs’) grant teams and regional RAM, to actively maintain strong donor relationships at global, regional and country level, developing engagement strategies for each donor or a group of donors.
-In coordination with National Office Communications Manager ensure the implementation of the global impact framework, and support the development of capacity statements, marketing and communication materials using the technical branding approach for donor engagement and prepositioning.
-Facilitate relationships and build credibility with donors, using previous success and documented best practices in grant management.
-Maintain an up-to-date record of the requirements of current potential donors and be proactive in the lookout for local, regional, and global opportunities.
-Ensure WV Senegal project design requirements for all proposed projects and quality design processes are followed using international best practice and programmatic processes (problem identification, logframe development, M&E planning etc).
-Coordinate with RAM Finance Office to ensure accurate budgets are developed for each grant project.
-meeting WVI LEAP (World Vision’s Design Monitoring and Evaluation Framework) budgeting standards.
-Liaise with Operations to ensure quality reporting is delivered on time to donor and support offices on all grant projects.
-Ensure alignment with donor requirements and regulations.
-Ensure the highest quality of the submitted projects.
-Ensure coordination and effective establishment of consortia with other partners.
-Set up a RAM team and structure and ensure that competent staff are recruited by NO RAM teams. Depending on size of grant, profile and donor requirement, work with P&C and relevant SOs to hire high performing staff (i.e. chief of party, etc).
-Establish an efficient grant opportunity tracking system for tracking grant opportunities and manage opportunity pipeline (i.e. country level donors mapping, strategic direction and areas of alignment) maintaining an overview of country level grant funding opportunities and donor trends.
-Cultivate SO relationships, to ensure effective coordination as opportunities emerge for both public and private.
-In coordination with SOs and cross functional teams, develop high quality of concept notes and proposals leading to successful funding opportunities.
-Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunities.
-Ensure the appropriate use of the Grants Risk Assessment Form to facilitate the Go/No Go Decision.
-Provide strategic direction to NO to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.
Grant Management and Compliance:
-In coordination with Finance, Procurement, and Administration teams, ensure all aspect of grant compliance and management (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied including sub-grantees.
-Lead the implementation of the Grant Health Tracker for grant projects program quality.
-Director(s) to ensure up-to-date NO grant portfolio on grants financial and risk monitoring data.
-Mobilize cross-NO functional support to NOs for GAM performance (finance, operations, P&C, strategy, and Quality Assurance).
-Upon request, liaise with SOs and Regional Finance and Audit managers to ensure that grants implementation issues have been resolved.
-Ensure significant grant audit / implementation issues are brought to the attention of the NO SLT.
-In conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.
-Prepare monthly and quarterly grants performance reports for leadership using GAM and FC standardized metrics and protocols.
-Ensure all NO staff involved in grants, including the position holder have completed and are Proposal pro certified.
-Lead, manage and provide capacity building support to employees in the NO team, & seconded staff by ensuring clear goals and accountabilities are established and achieved.
-Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.
-Identify capacity gaps at NOs in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with SOs and the RGM to address them.
-Lead with the SOs and regional RAM, the roll out of the partnership grants acquisition training software (i.e. Proposal Pro) and the use of Horizon for opportunity tracking.
-Develop a strong successor to be able to take up increasing grant management responsibility.
Representation at various fora:
-To ensure appropriate representation of the NO at strategic fora that could lead to resource acquisition and enhanced programming collaboration.
-Represent the NO in the grants community fora (internal and external to WV).
-Participate in WV internal grant communities – GAM CoP, Fragile Context CoP, RAM Hubs and Global Grants Compliance Unit.
-Carry out additional responsibilities as assigned by the National Director.
-Attend and participate in devotional meetings.
KNOWLEDGE, SKILLS & ABILITIES:
-Bachelor and/or Master’s Degree in International Development, International Relations, Rural Development, Social Science or any related field.
-5 years’ experience in team management, track record of success in motivating teams and inspiring teamwork and of successfully training, mentoring and supervising grant staff.
-Experience in project management with government and multilateral agencies grant funded projects and experience in grant compliance procedures for major bilateral (USAID, EU/ECHO) and multilateral donors.
-Experienced in building teams to develop complex health (nutrition, TB, HIV, maternal child health), education, child rights & protection, and economic development, resilience and livelihoods grant project proposals.
-Experience in monitoring complex grant project budgets, financial reporting, and having a strong financial awareness.
-Proactive approach, good organization and time management skills, and ability to prioritize, multi-task and manage heavy workloads and competing priorities.
-Leadership capabilities that includes coaching staff to the highest level of performance & engaging in effective cross cultural & cross functional working arrangements to achieve shared goals including effectively utilizing indirect line management.
-Experienced networker with strong skills in donor relations, negotiations and partnering with up to date knowledge of the donor landscape and trends in the humanitarian sector.
-Demonstrated track record in proposal development, funding acquisitions and grant management for major institutional donors (bilateral and/or multilateral).
-Proven experience and skills in proposal writing.
-Strong inter-personal skills, and proven team-player.
-Able to solve complex problems and to exercise independent judgment.
-Able to work in a cross-cultural environment with a multi-national staff.
-Must be a committed Christian, able to stand above denominational diversities.
-Track record of success in networking, partnering and donor relations.
-High level critical thinking, decision making and problem solving skills.
-Ability to effectively communicate fluently both in French and English.
-Strong influencing and networking skills; consortia/network development experience.
-Experience in acquiring funding from private donors (foundations and corporations).
-Ability to provide support and training to staff and partners and to “translate” donor language related to guidelines and different requirements to ensure that both concept notes/proposals and project implementation are compliant with donor requirements.
-Experience with public-private partnerships.
-Experience in working in fragile context countries and humanitarian assistance (preferred).
-If candidate is a WV staff, completed Proposal pro certification. G2G certified training is a plus.
Preferred Skills, Knowledge and Experience:
-Knowledge of workings with major donors, such as USAID/OFDA/DoL, UN, AusAID, EC/ECHO/DIPECHO, UN agencies, WFP, ADB/WB. Global Fund.
-Budget and financial management training.
-Grants Management Certified.
-Hostile Environment Awareness Training (HEAT)/Security Training.
-Working knowledge of the World Vision Partnership preferred and ability to interface sensitively with people from various departments in both field and Support Offices.
-Work environment: Office-based with frequent travel within National office up to 40%, support offices of the time.
-Travel: International travels of up to 10% minimum travel may be required.