Administration Officer NOA

Area of expertise: Administration

Country: Niger

Type of contract: Long term opportunities

ABOUT WFP

The United Nations World Food Programme (WFP) is the largest humanitarian organization fighting hunger in the world. Since 1968, WFP has been working in Niger to support poor women, men, boys and girls. We aim at reaching the Zero Hunger Goal by 2030 by supporting the Government’s efforts on two fronts : saving lives and changing lives.

To save lives, we work in crisis affected areas. We are present in the Lake Chad Basin where the violence instigated by the conflict with Boko Haram has caused the displacement of thousands of people. This crisis has had a negative impact on the stability of the Diffa region, located in the southeast of Niger. Consequently, the local population has become more vulnerable to food insecurity. The situation around the border with Mali is also very volatile and increasingly instable. WFP provides food assistance in these areas to support victims of this conflict, refugees, displaced persons, returnees and host local populations.

To change lives, we work throughout Niger to make people more resilient to shocks, particularly those induced by climate change, which threaten the agricultural production and livelihoods of the most vulnerable Nigeriens. Our package of integrated activities covers nutrition, school canteens and technical assistance for land restoration. WFP purchases part of its food supplies locally and from smallholder farmers in order to revitalize the national and local economy. We focus on capacity building with the government and communities, victims of repeated shocks. People manage to break the vicious circle of poverty and look towards a better future for themselves and their children.

WFP manages the United Nations Humanitarian Air Services (UNHAS). Some regions are far from the capital and more difficult to reach. Thanks to its aircrafts, UNHAS enables all humanitarian personnel working in Niger to quickly and safely reach locations where they have ongoing operations. It enables us to reach vulnerable people even in the most remote areas.

Independent studies have shown that WFP’s interventions in Niger are bearing positive effects on the population. These results confirm that our efforts in support of the Government contribute, with the help of our donors, to the development of Niger.

For more information : http://fr.wfp.org/  Twitter / Facebook

JOB PURPOSE

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

ACCOUNTABILITIES

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.

3. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.

6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.

8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.

9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

10. Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.

• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).

•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.

•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.

•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.

•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.

•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partne

FUNCTIONAL CAPABILITIES

Business Support Services & Reporting

Applies strong ability to  identify country level requirements and develop customer  focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

Internal Controls & Risk Management for Administration and Engineering

Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data  integrity and ensure client satisfaction.

Resource Management for Administration and Engineering

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.

Specialised Knowledge in Administrative Services

Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and  effective administration services, resolving complex issues as they arise.

Customer Focus

Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in Business Management/Public Administration, Engineering, or other relevant field relating to office management and administration.

Language: Fluency in both oral and written communication in French, at least Intermediate (level B) in English.

DESIRED EXPERIENCE FOR ENTRY INTO THE ROLE

• Advanced University Degree in Administration, Management, Finance or equivalent fields

• At least 2 years of progressive level of responsability in above areas including at least one year in a senior position.

• Experience in a United Nations organization would be an asset.

TERMS AND CONDITIONS

WFP is committed to promoting a work culture in which every employee understands, and can carry out, his/her personal responsibilities. WFP offers career opportunities for its employees and supports them in their professional development with training and continuous learning.

WFP is also committed to creating and maintaining an harmonious climate in the workplace, based on mutual respect and understanding, free from discrimination, harassment, sexual harassment, abuse of authority and respectful of diversity.

WFP is committed to diversity and inclusion and encourages qualified women and men from all religious and ethnic backgrounds to apply. WFP has a zero tolerance for discrimination and does not discriminate based on the status of HIV /AIDS.

Finally, WFP seeks to promote gender equality and women’s empowerment and is confident that its mission to fight global hunger can only be achieved if women, men, girls and boys have equal  access to resources and services and participation in decision-making roles.

• Contract Duration: 1 year (Renewable)

• Remuneration: A competitive compensation and benefits package is offered.

• Eligibility: This VA is open ONLY to Nigerien Nationals.  WFP is an equal opportunity employer.

• Female candidates meeting the above qualifications are encouraged to apply.

DEADLINE FOR APPLICATIONS

Closing date of application: 05 Octobre 2018 at 5.30pm

Applications should be sent only on-line through WFP recruitment website at : http://newgo.wfp.org/services/e-recruitment