World Food Programme recruits 01 Regional Property Disposal Specialist – Consultant
World Food Programme
Nairobi, Kenya
Humanitaire (ONG, Associations, …), Projet/programme de développement
Opportunités de carrière : Regional Property Disposal Specialist – Consultant (141488)
| JOB TITLE: | Regional Property Disposal Specialist |
| TYPE OF CONTRACT: | Consultancy |
| UNIT/DIVISION: | MSDA |
| DUTY STATION (City, Country): | Nairobi, Kenya |
| DURATION: | 6 months |
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
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BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
ABOUT WFP The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP has been awarded the Nobel Peace Prize for 2020 for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict.
ORGANIZATIONAL CONTEXT
The Asset Management Unit (AMU) is part of the Management Service Division Administration (MSDA) of WFP. The AMU is responsible to provide all WFP offices with the necessary policies, guidance, tools, to managed assets globally. Asset (including light and heavy vehicles, generators, and pre-fabs but also ITC equipment, etc.) are essential to deliver our mandate to serve our beneficiaries. AMU is taking great strides on its new approach to responsible asset management through improved tracking, accounting, policy, and guidance.
The Global Asset Service (GAS) team, part of the AMU has also been created recently and is aimed at supporting WFP Country Offices with actual disposal of assets they have in excess or that are obsolete through public auctions conducted jointly with UNHCR. Since its inception, the GAS team managed to dispose of assets and generate cashable savings of circa $10M, which were reinvested in Country Office operations. Considering the huge number of old and surplus assets with Country Offices, which occupies significant space in WFP warehouses and requires unnecessary efforts to manage them, it is crucial to arrange facilitated auctions. Fostering inter-agency cooperation, WFP has established a partnership with UNHCR who is providing auction sales services to other UN agencies, furthering One-UN principles and creating economies of scale by leveraging strengths of WFP, UNHCR, and other UN agencies.
One of the objectives for the GAS team in the coming year is also to systematically integrate environmental considerations into our processes and work to help achieve the Sustainable Development Goals and end hunger.
Additionally, the GAS team is also undertaking new initiatives to digitize and automate its processes to further improve internal controls and realize efficiency gains.
This position is based in Nairobi under the supervision of the Head of the Global Asset Service Team and ultimately to the Chief of Administration & Travel Branch (MSDA) in Rome.
ACCOUNTABILITIES/RESPONSIBILITIES :
The assignment relates to the physical disposal of Assets and LVs in WFPs Country Offices through a sale by the auction process. The incumbent will be expected to coordinate the disposal of unused and obsolete assets in the Country Office, where and when required. The incumbent will be required to work in close collaboration with the GAS Team, Country Offices, Regional Bureau and UNHCR auction managers. in particular he/she will be responsible for the following:
• Participate to the overall WFP/UNHCR joint planning exercise by conducting detailed analyses discuss with the assigned CO their operational needs in terms of assets disposal
• Organise, conduct and document the auctions assigned as per plan. The following sub-activities will be considered
• Identify the saleable assets present at the Regional and Country Office level and ensure completion of all actions to prepare for the auction including the following: label assets to be sold, make necessary repairs, pre-position assets for viewing by prospective buyers, ensure all required documentation is correct and available, etc;
• Ensure that all local actions (including Property Survey Boards being conducted) are taken so as to be ready for and facilitate the auction process;
• Seek specific information regarding the host Country’s laws and regulations regarding the disposal of assets including any environmental issues;
• Be present during the auctions in various countries to ensure that all monies are collected and items not sold recovered;
• Ensure that Asset management processes, including the correct recording of events in GEMS and FMS are executed;
• Regularly update/report to the GAS team based in HQ;
• Provide monthly reports of activities including number and acquisition value of assets disposed of along with revenue calculations;
• Ensure that CO correctly transfers GAS-related funds to the MSDA special account and that all asset disposal transactions are completed. • When supporting the CO with the disposal activities, further build capacity at the CO level. Proactively promote, support, and contribute to the mainstreaming of other initiatives led by HQ (i.e. GEMS mobile, Asset Management Decentralization, System Integration, etc.)
• Support capacity-building efforts at Country Office and RB level for asset management and related systems;
• Ensure proper knowledge transfer to the national staff involved in Asset Management (from Asset focal point to Property Officers and PSB members) building thereto local capacity in this area;
• Ensure that possible discrepancy of locations (in terms of nomenclature and number) across the different systems (at least GEMS, FMS and ARCHIBUS) is rectified;
DELIVERABLES AT THE END OF THE CONTRACT :
• Auctions management :
• Necessary admin documents produced and approved by relevant bodies (e.g. missions TOR approved by CD);
• Auction report (1 per auction) detailing Gross Revenues, UNHCR and Auctioneer Fees, FC and GAS Fees by lots and by categories properly documenting auction results for the CO/RB;
• Corporate systems updated (GEMS and FMS) after each auction;
• Financial transactions executed by all relevant stakeholders (UNHCR and Auctioneer, Fleet Center and GAS Service).
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QUALIFICATIONS & EXPERIENCE REQUIRED:
Education :
University degree in a relevant and related subject (i.e. Computer Sciences, Engineering, Economics, Statistics, Finance, or other related)
Experience :
5 years minimum of work experience in Business Management, Accounting or similar
Required knowledge & Skills :
Demonstrates high-level analytical skills and understanding of asset and fleet management;
Strong team leadership to oversee actions to be taken at Country Office level;
Communicates sensitively and effectively at all levels;
Strong interpersonal skills and ability to work with people at all levels;
Proven experience with effective cross-cultural communication.
Vendor relationship management and negotiation skills;
Proven networking skills
Proven ability to work effectively both independently and in a remote team-based environment.
Excellent communication skills and ability to adjust communication style to different internal and external audiences and purposes
Extensive proficiency Microsoft Office 365 (Excel / Word / Outlook / TEAMS / SharePoint)
Desired knowledge & skills
Knowledge in WINGS / SAP with particular emphasis in FI and Pl/M modules
Knowledge of GEMS and FMS
Has in-depth knowledge of accounting and budgeting
Direct experience with WFP is desirable (within Supply Chain, Administration or related)
Direct experience with Asset Management and the lifecycle of assets, desirable.
Other requirements
Ability to travel extensively
Very strong organizational and planning skills – ability to organise work, respect deadlines, and report results; risks and problems are anticipated, and mitigation efforts are put in place to ensure the overall delivery of all deliverables
Ability to organise own work, take initiative and seek clarification when required
Demonstrated willingness to be flexible and adaptable to changing priorities
Languages :
Spoken and written English is essential.
Other UN language is an Asset
Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply.
Deadline for applications : 16 April 2021
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.POSTULER