World Bank hiring a Consultant in Senegal.
-Job #: req4759
-Organization: IFC
-Sector: Other
-Grade: EC2
-Term Duration: 1 year 0 months
-Recruitment Type: Local Recruitment
-Location: Dakar, Senegal
-Required Language(s): English, French
-Closing Date: 11/17/2019 (MM/DD/YYYY) at 11:59pm UTC
Job description:
Do you want to build a career that is truly worthwhile? The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. Working with more than 2,000 businesses worldwide, we use our capital, expertise, and influence to create markets and opportunities in the toughest areas of the world. Visit www.ifc.org. IFC – a sister organization of the World Bank and member of the World Bank Group – is the largest global development institution focused on the private sector in emerging markets. We work with more than 2,000 businesses worldwide, using our capital, expertise, and influence to create markets and opportunities in the toughest areas of the world. In fiscal year 2019, we delivered more than US$19 billion in long-term financing for developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org.
IFC’s Budget & Administration Department (CBA) is part of the Corporate Strategy and Resources Vice Presidency and plays a significant role in achieving IFC’s mission. Department responsibilities include business strategy formulation, budgeting, investment support, reporting & analytics, administration, procurement, Real Estate/facilities management and global security among others. CBA has the mandate to connect the dots across the organization and bring insight and consistency to IFC’s resource management.
IFC’s Real Estate/Facilities Management and Procurement unit is part of CBA and is responsible for IFC’s corporate real estate, facilities management, IFC security services oversight, capital budgeting for real estate and IFC’s procurement function.
IFC is headquartered in Washington DC and has 100 Country Offices globally across six continents, totaling approximately 2.3 million gross square feet (1.3 million gross square feet in Washington and 1.0 million gross square feet outside the United States). These facilities are a mix of owned and leased real estate.
IFC is seeking a competent associate facilities & project manager to run its office in Dakar. There are 2 office types: existing (rented) and future (new construction). The existing offices are 3 rented building respectively 800, 600 and 450m² and are former villas converted in offices. The new construction is a 6,282m² building which should be fully finished by June 2021. There are about 115 occupants in the existing offices and will be about 200 in the future building.
The Associate Facilities and Project Management Officer is daily responsible for the local implementation of the IFC policies and programs at the Senegal office, including representing the IFC locally and managing relationship with local stakeholders (such as WBG staff, tenants and outsourced service providers and authorities), and overseeing the provision of integrated building management and project management, comprising oversight and coordination of contracted services for housekeeping, operations and maintenance of electrical and mechanical systems, overall building and equipment maintenance contracts. S/he will also be a proactive help assisting daily the current Project Manager executing the construction of the new offices. The position will be based in Senegal, Dakar. The selected candidate’s direct reporting line will be to the Country Office Team Lead, IFC Global Real Estate/Facilities management in Washington D.C.
Duties and Accountabilities:
The Associate Facilities and Project Management Officer’s main responsibility will be to assist the Project Manager for the construction of the new building as well as insuring that the current offices run smoothly. S/he will also manage all Facility and Maintenance contracts in place for all existing offices which include but is not limited to housekeeping, building operations and maintenance (mechanical, electrical, plumbing), waste management, internal moving services, landscaping and grounds maintenance. His/her duties and responsibilities will include, but may not be limited to the following which apply either to the current, the future offices, or both:
-Assist the current Project Manager in charge of the construction of the new offices as needed
-Oversee and ensure that the terms and conditions of the service contracts (building management teams) and IFC-facility standards for operations and maintenance, including preventive maintenance schedules for building equipment are adhered to
-Oversee the document management of all Building Manuals, Operating Instructions, insurance requirements and insure proper management.
-Receive and attend to all facilities related issues in an organized, communicative and transparent manner. Provide status and follow-up documentation to team lead
-Coordinate job responsibilities with the on-site World Bank Group Security Officer and interact with Corporate Security and EMT
-Monitor the performance of the Facilities Helpdesk that is operated by the FM Services Contractor. Report and track facilities-related building occupant needs and the resolution of reported problems
-Manage an asset program for IFC-owned furniture, equipment, fixtures and vehicles
-Coordinate required building management purchases under $25,000 with the Regional Finance Controller using corporate procurement guidelines. Provide support to Finance Budget and Procurement teams
-Work closely with the Regional Real Estate Coordinator (RREC) Team Lead to formulate reporting procedures for monthly expenses. Provide monthly building management budgets and expense reports. As required, attend and report at the Country Office Management Unit Meetings
-Review all contractor invoices and recommend for payment by the Dakar-based Finance Officer. Provide monthly building management budget and expense reports to the RREC Team Lead
-Develop annual building management cost estimates with the RREC Team Lead, for submission for inclusion in the annual budget preparation
-Develop technical and statement of work specifications for any additional contracted building and equipment maintenance services and participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract procurement processes as needed in the Dakar Office ensuring compliance with the World Bank Group’s procurement standards for larger facilities purchases and contracts
-Assist with providing architectural and equipment background and data on the current facility as needed for the design and construction of any minor interior renovations to ensure alignment with building systems and equipment, finishing standards and compliance with fire, life and safety codes
-Compile a portfolio of companies to be solicited for the various procurement needs
-Maintain a current table of head and seat counts in the Dakar office, estimate future needs for next 3 fiscal years
-Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills. Plan and conduct the emergency drills, in coordination with the Country Security Specialist
-Help in the renegotiation of Leases and subleases / MoU as needed
-Maintain a space use database and coordinate internal moves with local IT staff
-Take responsibility for administrative tasks including but not limited to: procurement of certain non-facilities related goods and services; recruitment of local consultants and temporary staff/firms, contract management, and first-level SAP approvals.
-Act as IFC representative for potential subtenants in IFC offices
-Act as driver supervisor and coordinate their medical examinations and training
-Provide support to the real estate carbon footprint team by coordinating an effective Greening Program to minimize waste and user impact on the environment; implements effective post-occupancy energy and water management programs to reduce the building footprint
Job requirements:
-A Master’s degree, preferably in Architecture, Facilities Management, Construction Management, Mechanical/Electrical Engineering, or a related discipline, and over 6-8 years of relevant experience or equivalent combination of education and relevant experience.
-Working knowledge of building infrastructure and engineering systems, international and local building codes and regulations, an advantage.
-Procurement and financial management skills and experience.
-Strong project and construction management skills with ideally related certification.
-Demonstrated ability to work independently to effectively manage multiple and/or complex operational issues in a building.
-Interest in, and experience with, sustainable facilities management practices.
-Excellent spoken and written English communication skills. Ability to diplomatically communicate with clients at all levels, as well as local government authorities and contractors. Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results.
-Demonstrated leadership and supervisory skills to effectively manage outsourced building facilities staff and other vendors to deliver integrated services.
-Ability to systematically maintain records for contract administration, building operations and costs to facilitate periodic contract audits by internal auditors.
-Knowledge and experience with the latest technology relevant to assigned responsibilities such as Microsoft Office, AutoCAD (or equivalent), MS Project, Primavera or equivalent project tracking software desirable.
-Initiative in learning and/or supporting implementation of emerging technology and systems relevant to effective work of the office.
-Willingness and ability to be available on a 24/7 basis in case of emergencies
-Willingness to travel internationally on occasion.
This position is subject to local recruitment and a local salary scale. Only those candidates who meet the above requirements will be considered.
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments.
Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with diverse backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
