Recrutements au Sénégal

Wärtsilä recruits 01  Administration Coordinator – 4 Months Contract

Wärtsilä recruits 01  Administration Coordinator – 4 Months Contract

Wärtsilä is leding the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 73 GW of power plant capacity in 180 countries around the world, including 80 energy storage systems?
In this era of innovation and fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology – together. Want to join the ride?

Administration Coordinator – 4 Months Contract

We are now looking for an Administration Coordinator to join our team in Dakar, Senegal. The Administration Coordinator is accountable for the final invoicing of FS- and CM-orders which sometimes means early involvement to secure proper handling as well as triggering order closing process. Documentation according to agreed WoW and Time to invoice (TTI) are important metrics for the role. Also accountable for various tasks (MOM, Flight Tickets, SAP, PPE’s, FS Assets…) to support the Department to make sure the service is flawless in the Field Service.

What will you be doing

  • Invoicing of FS/CM orders as well as invoicing related tasks.
  • Customs handling.
  • Continuously stay up to date with company policies and guidelines.
  • Ensure the recording of costs in SAP.
  • Send billing requests to the Admin Centre.
  • Establish purchase orders for flight tickets, spare parts and consumables in SAP and WeBuy.
  • Make good receipts in SAP and WeBuy.
  • Exchange of emails with suppliers for RFIs and RFQs.
  • Ensure hotel reservations and logistics.
  • Ensure customs clearance and delivery of purchased spare parts.
  • Follow up the payment of suppliers’ invoices with the Finance team.
  • Prepare documents related to mission order, Visa application, letter of invitation, Certificate of value).
  • Issue PO for FS jobs.
  • DMR request.
  • Release invoices from SAP (MRBR).

You will shine in this role, when you have

  • Advance level of experience with productivity tools, such as Microsoft Office Suite.
  • 1+ year’s prior Administrative support in a professional environment would be a plus.
  • Strong working knowledge of computers, i.e. Windows, Excel, Word, CRM.
  • Ability to learn new software, tech savvy.
  • Must be self-motivated, detail-oriented and accurate.
  • Excellent communication skills, both written and verbal Strong communication English & French.

Why you and us

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

How to apply

If you feel excited by being a part of this working environment and think your personal skills and qualities match the job requirements, we look forward to receiving your job application through our career’s portal. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to same time zone.


Are you still wondering if you should apply and would like to get something clarified? Any questions related to this position. Please reach out to:
Ali Mohamed Ali – Regional Talent Acquisition Specialist, MESAA #LI-AM1
Only for questions from direct job applicants, applications through email will not be recorded or responded to.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Last application date: 10/11/2021.

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