UNOPS recruits 01 Procurement Officer
Procurement Officer
Job categories: Procurement
Vacancy code: VA/2019/B5304/17989
Department/office: AFR, South Sudan Country Office (SSCO)
Duty station: Juba, South Sudan
Contract type: Local ICA Specialist
Contract level: LICA Specialist-8
Duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance
Dealine date: 12-Aug-2019
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Under the guidance and the direct supervision of the Procurement Manager, the incumbent will perform the following duties and responsibilities in support of the procurement unit.
Management and Implementation:
Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;
Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
Continuous business processes monitoring and elaboration of changes.
Planning and Evaluation:
Support timely preparation of procurement plans for the projects and monitoring of their implementation;
Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
Support in preparation of procurement-related submissions to the Head Quarters;
Review and verification of purchase orders for goods, contracts for services and works;
Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.
Coordination and Knowledge sharing:
Contribution to projects during planning and implementation stages;
Participation in negotiations, acceptance reviews and project budget formulation as required;
Conduct procurement training for staff and participation in Knowledge sharing communities as required.
Perform other duties as may be assigned.
Monitoring and Progress Controls:
Assist in submission of a procurement reports to the Head of Support Services and/or Procurement Manager, on a quarterly basis, or as required.
Assist in the development of the unit work plan, and contribute to the achievement of those goals.
Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.
Final Product
Efficient procurement service to the clients, while maintaining full compliance to the UNOPS standards.
Perform other duties as may be assigned from time to time, including backstopping for other procurement personnel in the office.
Education
A Bachelor’s degree in the field of Procurement, Business Administrati…
Experience
Minimum two years of relevant experience required in procurement, supply ch…
Languages
Fluency in English (writing, reading and speaking) is required.
Competencies
Treats all individuals with respect; responds sensitively to differences and enc…
Certifications
CIPS and/or similar procurement certification would be an asset.
Additional Considerations
Please note that the closing date is midnight Copenhagen time Applications …
Contract type, level and duration
Contract type: Local Individual Contractor Agreement Contract level: LICA 8 Cont…
Background Information -South Sudan
The UNOPS South Sudan office helps a wide range of local and international partn…
Background Information – UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful imp…