UNOPS recruits 01 Human Resources Associate

Human Resources Associate

Job categories: Human Resources

Vacancy code: VA/2019/B5304/17344

Department/office: AFR, South Sudan Country Office (SSCO)

Duty station: Juba, South Sudan

Contract type: Local ICA Support

Contract level: LICA-6

Duration: ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

Dealine date: 25-Feb-2019

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

 Functional Responsibilities

Reporting to the Human Resource Manager, the Human Resource Associate is responsible for providing support to HR initiatives in the area of recruitment & talent management, learning, organizational development or business advisory services, transactional/strategic work and project management.

Summary of Key Functions:

Implementation of HR strategies and procedures

Recruitment and talent management

Administrative support

Project management/project support on strategic HR initiatives

Staff development and learning

Knowledge building and knowledge sharing

Ensures implementation of HR strategies and procedures, focusing on achievement of the following results

Support in the full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

Filing management in the system.

Contribution to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor.

Provides support to recruitment and talent management, focusing on achievement of the following results:

Support in the Initiation, processing, monitoring, review and follow-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, learning, etc., ensuring consistency in the application of regulations and procedures.

Assistance in the identification and proposal of the mechanisms to attract suitable candidates from developing countries and outreach areas. Provide administrative and logistical support to general recruitment process.

Ensures efficient administrative support to HR Team and UNOPS staff, focusing on achievement of the following results:

Administrative support to Human Resources team. Liaison between unit and internal/ external clients to expedite completion of projects, disseminate information, etc

Support on research on a range of HR related issues and assistance in the preparation of notes/reports

Support to monitoring of various HR initiatives.

Payroll Management

Support in the benefits of personnel

Contracts generation and extensions in the system

Advice and guidance to staff with respect to administrative procedures, processes and practices.

Proactive coordination of the flow of work in the Human Resource Department

Advice to the supervisor on the status of pending requests and work deadlines and provision of proactive customer service to internal and external clients.

Set up and maintenance of reference files/records (electronic and paper). Entry, maintenance and certification of administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.

Provides project management/project support on HR initiatives, focusing on achievement of the following results:

Ad hoc projects for strategic HR e.g. staff survey, HR support to projects, etc.

Personnel Data Management

Contributes to staff development and learning, focusing on achievement of the following results:

Assistance in the organization and conduct of training courses and workshops. Provision of logistics and administrative support to trainers.

Training (occasionally missions to the field) of colleagues on the ICA contract modality.

Some guidance/training to less experienced personnel.

Support in personnel induction

 Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on HR.

Contributions to knowledge networks and communities of practice.

 Impact of Results

The key results have an impact on the overall execution of the UNOPS HR services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in the HR management

 Education

Secondary education certificate or high school certificate is required; A Ba…

Experience

6 years of relevant experience in an international and/or national organization …

 Languages

Fluent working knowledge of English is required.  Knowledge of Arabic l…

 Competencies

Treats all individuals with respect; responds sensitively to differences and enc…

 Additional Considerations

Please note that the closing date is midnight Copenhagen time Applications …

 Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA-6…

Background Information -South Sudan

The UNOPS South Sudan office helps a wide range of local and international partn…

 Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful imp…