UNICEF recruits 01 Supply Officer (Ebola Response)
Supply Officer (Ebola Response), Temporary Appointment, 3 months, P2, Beni/Goma
Job Number: 525977 | Vacancy Link
Locations: Africa: Congo, Dem. Rep
Work Type : Temporary Appointment
For every child, save lives
Democratic Republic of Congo
In spite of its vast physical size and limitless natural resources, the Democratic Republic of Congo (DRC) is one of the poorest countries in the world, ranking 176th out of 188 countries in the 2015 human development report. Child poverty is widespread, particularly in conflict-affected and hard-to reach areas. According to a recent UNICEF study, 80 percent of children aged zero to 15 years old experience at least two major child rights deprivations. Despite sustained growth in recent years, the size of DRC’s economy remains far too small to provide enough government revenue to meet the basic needs of the population, children in particular. Since 2016, political instability, the persistence of conflicts in Eastern DRC and a sharp fall in global commodity prices have been aggravating factors.
DRC is one of the over 190 countries and territories around the world where UNICEF works to overcome the obstacles that poverty, violence, disease and discrimination place in a child’s path.
How can you make a difference to UNICEF in DRC?
Purpose of the job
Under the direct supervision of Supply/Logistics Manager, the incumbent administers the supply operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of UNICEF’s supplies, in support of the Country Programmes and operations.
Contribute to the collaboration with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.
Your Specific Responsibilities, Duties and Tasks and Your Expected Key Results
KEY END-RESULTS
Rapid and relevant responses and assistance provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.
Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate supply/logistics management systems, procedures, documentation and accurate reporting.
Professional assistance and training provided for capacity-building in order to enhance efficient, effective and timely delivery of supplie. UNICEF, Government and all implementing partners; accountability is ensured for supply assistance. Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures.
Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance, as well as for contingency planning purposes for Humanitarian action in line with the Core commitments for children in Humanitarian action.
KEY ACCOUNTABILITIES and DUTIES & TASKS
Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Support logistics/supply planning through coordination with Operations/Programme Sections. Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient procurement, clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
Assist in the Country Programme strategy planning review to recommend on supply requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
Act as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Contribute to the negotiation of standby agreements with relevant private business companies for country offices effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users
Supervise the staff in preparation of appropriate documentation: cash and supply requisitions, purchase orders, CRC submissions etc.
Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Regularly develop and communicate accurate inventory tracking, inventory aging and incoming supplies information.
Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,
Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
Assists in the identification of training needs and plan training activities in supply administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.
Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
Conduct local procurement through issuance of tenders, bid adjudication and contract management Identify and recommend potential local suppliers. Maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, product quality and timely delivery). Assess supply operations and control mechanisms and propose appropriate actions.
Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
Communicate and report quality issues with respect to supplies and/or service agreements.
5. Collaboration and Partnership
Coordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.
To qualify as an advocate for every child you will have…
University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting. Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.). A Bachelor degree combined with an additional two years of relevant professional experience may be accepted in lieu of an university degree.
A minimum of 2 years of relevant professional work experience. Both national and International work experience in office management, finance, accounting, ICT, human resources, supply and administration and/or other related fields.
Experience in both development and humanitarian contexts is an added advantage.
Fluency in French and English is required. Knowledge of another official UN language or a local language is an asset.
For every child, you demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.
Remarks
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.
Closing Date Wed Sep 04 2019 23:55:00 GMT+0100 (Afr. centrale Ouest)