UNICEF recruits 01 Logistics Officer

Ebola response: Logistics Officer, Temporrary Appointment, P2, based in Goma (Beni)

Job Number: 522853 | Vacancy Link

Locations: Africa: Congo, Dem. Rep

Work Type : Temporary Appointment

For every child, save lives

Democratic Republic of Congo

The Democratic Republic of Congo is currently facing its tenth Ebola outbreak located in the Provinces of North-Kivu and Ituri, in the Eastern part of the country. This epidemic was officially declared on 1st of August 2018. The concerned area is affected by armed conflicts and is facing particular challenges in terms of security.

The DRC Government has activated its response plan and has called in its partners – including UNICEF – to participate in the response. UNICEF’s contribution to the response is mainly focused on communication activities (C4D) to inform and protect local communication, activities in water, sanitation and hygiene (WASH) to help prevent further spread of the diseases;psycho-social support to assist families, including children that are affected by the disease.

In order for UNICEF to respond to the Supply requirements at different levels in the Country, Supply & Logistics staff are supporting the response in the affected areas from the hub of the coordination in Goma as well as from the central level in Kinshasa.

This post is required to ensure the coordination and efficiency of the multi-layers of Supply response

How can you make a difference to UNICEF in DRC?

Purpose of the job

Under the direct guidance of the Operations Specialist, the incumbent manages the logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF’s supplies, in support of the Country Programmes.

Collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.

Your Specific Responsibilities, Duties and Tasks and Your Expected Key Results

 KEY END-RESULTS

Rapid and relevant responses provided to evolving logistics/supply needs and situations, including emergency situations, with a priority on achieving value for money.

The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply/logistics management systems, procedures and documentation as well as regular and accurate reporting.

Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies. UNICEF, Government and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures.

Effective procurement of logistics contractual services conducted to attain best overall value while maintaining product quality.

Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance.

 KEY ACCOUNTABILITIES and DUTIES & TASKS

 Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

Responsible for logistics planning through coordination with Operations/Programme Sections.  Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.

Participate in the Country Programme strategy planning preview and reviews to advice on supply/logistics requirements for the Plan of Operations and Annual Work Plans… Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

Ensure sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

Establish and maintain contacts with the Supply Division in Copenhagen on procurement and shipping policies.  Interprets and advises the country office on policies and procedures impacting on offshore and local procurement, delivery, and distribution of supplies.  Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.

Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Conclude standby agreements with  relevant private business  companies  for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users

Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery,

Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.

Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).

Communicates and reports quality issues with respect to supplies and/or service agreements.

Collaboration and Partnership

Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.

Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment

Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.

Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

To qualify as an advocate for every child you will have…

University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.) A Bachelor degree combined with an additional two years of relevant professional experience may be accepted in lieu of an university degree.

Two years of relevant professional work experience. Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.

Work experience in emergency duty station.

Experience in both development and humanitarian contexts is an added advantage.

Fluency in French and English is required.  Knowledge of another official UN language or a local language is an asset.

For every child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

 This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty.

 UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.

Closing Date Wed Jun 12 2019 23:55:00 GMT+0100 (Afr. centrale Ouest)