UNICEF recruits 01 Logistics Associate (GS-6)

Logistics Associate (GS-6), Hargeisa, Somalia # 68651- Internal Advert Only

Job Number: 521776 | Vacancy Link

Locations: Africa: Somalia

Work Type : Fixed Term Appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, [insert tagline]

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the supervision of supply/logistics officer, the logistics associate will provide a board range of procedural and administrative task in support of efficiency in country logistics operations. The logistics associate will work to promote the attainment of the efficiency output in inventories and warehouse management in line with UNICEF rules and regulation. The incumbent will be responsible for the effectiveness of supply chain management, warehouses, custom clearance and forwarding operations including third-party warehouse inventories management, distribution of program supplies and contribute to daily logistics operation by working with supply/logistics team.

Key functions, accountability and related duties/tasks:

Liaise with supply colleagues as well as clients and use dashboards vision UNICEF standard operations procedures software for inventories management on receipts and distribution of supplies to beneficiaries. Ensure pipeline monitoring and establishment of appropriate logistics capacity. coordinate timely customs clearance of supplies entering the country. Ensure stock accuracy and prepare consolidated weekly and month inventories report to enable informed decision-making.

Provide support in-country logistics operations to contribute to the effective delivery of programme supplies. Liaise with internal and external stakeholders to promote effective service delivery. Coordinate custom clearance, forwarding and bookings of transit supplies to UNICEF Bossaso, Galkayo and Mogadishu in the most cost effective and efficiency manner.

Responsible for the administrative work involved in planning, coordinating and supervising for execution of logistics operations (e.g. applying tax exemptions for each in/outbound shipment, customs clearance, invoice handling and logistics payment verifications), take appropriate actions to resolve operational issues and complex situations related to supply chains management in collaboration with the supervisor.

Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures.

Maintain and practice good storage keeping and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.

Assess availability of space prior of shipment arrival in the warehouses and adopt standard stacking practices of supplies to ensure appropriate storages and optimize use of space.

Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.

Manage third-party warehouse inventories and coordinate with carrier and third-party service providers. Supervise receipts of supplies from implement partners and execute dispatches on timely to beneficiaries.

Prepare stock reports, monitor inventory conditions i.e. old stocks, expiring drugs, obsolete supplies at warehouses and prepare for disposal through Property Survey Board committee. Carry out regular physical counts of inventory in the warehouses.

      Alternative delivery mechanisms and logistics services:

In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Support emergency preparedness and response activities including conducting logistics Capacity Assessment and Contingency Plan update, and pre-positioning stocks to affected people at the right time.

      Impact of Results:

Increase efficiency in UNICEF inventories management: demonstrate good practices of warehouse facilities and inventories management strengthening internal control system to reduce errors in warehousing and ensure cost effectiveness overall logistical operations.

  To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.

Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

 For every Child, you demonstrate…

   UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Available for internal staff only.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun May 12 2019 21:55:00 GMT+0100 (Afr. centrale Ouest)