UNICEF recruits 01 Individual consultant

Individual consultant for Administrative Assistant in Pemba

Job Number: 524134 | Vacancy Link

Locations: Africa: Mozambique

Work Type : Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Health

How can you make a difference?

PURPOSE

Under the direct supervision of the Team Leader in Pemba/Administrative Specialist in Maputo, undertakes administrative management support services in Pemba, ensuring efficient and cost effective administrative support services, providing guidance to administrative staff as well and supporting staff in office administrative assignments. Ensures the office’s administrative operations and services are in compliance with the organization’s administrative policy, procedures, rules and regulations.

MAIN RESPONSIBILITIES AND TASKS

General activities:

Support the UNICEF emergency response by providing practical input on implementation of administrative guidelines, in close coordination with the Team Leader, operation staff/ supervisor.

Briefs and assists arriving and departing staff on basic administrative procedures and requirements.

Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.

Provides administrative support and services to sub-country (zone) offices and out postings, where applicable.

Assists supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes.

Assists zone office in the establishment and maintenance of administrative services.

Assists Chief Operations and/or Chief of Field office in the establishment and maintenance security arrangements and related administrative services.

Supports management of administrative supplies, office equipment and vehicles, and updating inventory of items.

Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises.

Support effective working relations with other agencies, local authorities and implementing partners on issues relating to administrative

Key expected results:

Within the framework of Emergency Response, the Administrative Assistant will ensure:

Appropriate and consistent interpretation and application of administrative policy and procedures timely implemented to support operations at the country or sub-country levels.

Operations of delivery of administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.

Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.

All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.

Effective working relations are maintained with other agencies, local authorities and implementing partners.

Any other assigned administrative support responsibilities and services are effectively carried out and delivered

To qualify as an advocate for every child you will have…

Education

Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.

Work Experience

5 years of relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.

Work experience in emergency duty station.

Language Proficiency

Fluency in English and Portuguese

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun Aug 04 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)