Education and Training Roadmap Development Documentation-Addis Ababa,Ethiopia
Job Number: 528035 | Vacancy Link
Locations: Africa: Ethiopia
Work Type : Consultancy
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Key functions, accountabilities and related duties/tasks
Under the overall technical oversight of the Chief, Education (P5) and working closely with the Education Specialist (P4) the two consultants hired will work directly with the Roadmap secretariat at the ministry of education. The overall assignment will include the following key activities:
The development of a comprehensive report (in English and Amharic) describing the roadmap development process. This will include, but will not be limited to, the following tasks:
Conduct interviews with Ministry of Education and Training Roadmap focal points to understand and document the process of the Education and Training roadmap development.
Conduct interviews with key/lead researchers involved in the development of education and training roadmap.
Conduct interviews with selected federal ministries, regions, zones, woredas, schools and other relevant stakeholders in order to document the process, covering issues around the initiation process, the development process, stakeholder consultations, other stakeholder engagements, the revision process as well as the costs incurred by the respective entities that engaged in the Education and Training Roadmap Development.
Travel to selected regions/universities TVET Institutions to consult people who took part in the process of both development and in the consultation.
Develop the draft document and consult MoE & UNICEF for review and inputs.
Ensure the chronological documentation of all the proceedings from the inception to date.
The collection and compilation of relevant documentation found in different institutions during the process (consultation meeting reports & minutes, photographs, recordings, etc) as supplements (annexes) to the report as they are vital for the report development and future references..
Tasks and Timeframe for Documenting the Roadmap Development Process
||No. of Days
||Development of an inception report and detailed work plan for accomplishing the documentation task.
||An inception report with detailed workplan
||Third week of the assignment start Dec 2019
||Conduct interviews and discussions with different stakeholders at
- Federal level including the Ministry of Education and other ministries identified by the Roadmap secretariat
|Meetings and interviews conducted, and documents gathered.
- Regions, Woredas and school level across select regions
|Meetings and interviews conducted, and documents gathered
- Selected Central and Regional higher education institutions including Universities Colleges and TVET institutions
|Meetings and interviews conducted, and documents gathered
||Conducting Key Informant interviews and discussions with key/lead researchers involved in the development of the roadmap
||Interviews conducted, and documents gathered
||Source documents from the respective stakeholders providing evidence of costs incurred and documented stakeholder reflections during the development process of the roadmap
||Synthesis on quality and quantity of documentation obtained presented in form of a sub section of the main documentation report.
||Write up the documentation report for the on the Roadmap development process for submission of draft to the Secretariat for review.
||Well-organized and structured documents
||February – March 2020
||Deliver a power point presentation on the highlights of the process documented to the key stakeholders at the ministry of education and receive feedback.
||A power point presentation delivered to the MoE.
||Revise report to include feedback received and submit a final documentation report that includes annexes.
||Well-organized final draft document
||Submit all other materials obtained organised in a chronological order of the roadmap development process.
||A well-organized repertoire of materials and documents relevant to the roadmap development process including reports, minutes, photographs, video recordings, etc
||Submit the 2 versions of the final report in both English and Amharic ready for publishing. (I version should be detailed including annexes and the other version brief and succinct for publishing in both languages.)
||Soft and hard copies of a final report ready for publishing. (1 English and 1 Amharic)
||May 31st 2020
|N.B. Possible field travels to the regions be costed for only 20 days
Support National documentation consultant
Excellent oral and written communication and report writing skills in English/Amharic. Writing samples may be requested;
Excellent communication (written and oral), negotiation, and other human relations skills;
Advanced computer literacy expected in Word, Excel and Power Point.
Practical skill in recording and analysing print out, audio and video recordings
Excellent interpersonal and team working skill
Education and qualifications of the team of consultants
|Support National Consultant
|A minimum of a master’s degree in Education, Communications, social sciences or related technical fields is required.
- At least three (8) years of progressively advanced work experience in consultancy services, especially in documentation and report writing, in the education sector or communications.
- Experience in analysing education sector reports and data.
- Experience in conducting high-level interviews.
- Demonstrated experience in producing comprehensive reports and print and digital in both English and Amharic languages.
- Experience in working with Ethiopian government institutions (especially in the education sector) is highly desired.
- Ability and willingness to travel across the Ethiopia
|Excellent level of Fluency in English is a must for both consultants. Knowledge of Amharic is an added advantage for the international consultant and a major requirement for the national consultant.
General Conditions, Procedures and Logistics
UNICEF Education Section shall invite interested individuals and teams of two consultants as described above on behalf of the Ministry of education. Upon a successful process of recruitment the team of consultants selected will be introduced to the Ministry of education’s roadmap secretariat with whom the team will be working to accomplish the tasks detailed in this assignment.
Other Conditions will include:
Although UNICEF is supporting the recruitment process for this consultancy support to the ministry of education.
The consultant will only be provided with DSA for 20 days of regional based field work
The consultant will make working arrangements including working space with the MoE Roadmap Secretariat and travel whenever needed using his/her own arrangement.
The consultant should provide his/her own materials, i.e. computer, required software packages, get the relevant data for the analysis, office supplies, etc.
Plan for schedule of payment
Consultant will be paid in a lump sum in three tranches, each of which is determined by the deliverables and deadlines.
30% upon submission and approval of deliverable 1 – the inception report.
30% will be upon confirmed completion of tasks 2,3,4&5 and submission of the corresponding deliverable.
15% will be paid after the completion of all tasks 6 & 7and submission of the corresponding deliverables
20% Will be paid upon submission of final deliverables of the assignment – soft and hard copies of the final documentation report
Policy both parties should be aware of:
Under the consultancy agreements, a month is defined as 21 working days, and fees are prorated accordingly. Consultants are not paid for weekends or public holidays.
Consultants are not entitled to payment of overtime. All remuneration must be within the contract agreement.
No contract may commence unless the contract is signed by both UNICEF and the consultant or Contractor.
For international consultants outside the duty station, signed contracts must be sent by fax or email. Signed contract copy or written agreement must be received by the office before Travel Authorisation is issued.
Intellectual property rights
All intellectual property rights in the work to be performed under this agreement shall be vested in the Ministry of Education, including without limitations, the right to use, publish, translate, sell or distribute, privately or publicly, any item or part thereof. The consultants shall not communicate to any other person or entity any confidential information made known to it by the MoE in the course of the performance of its obligations under the terms of this Agreement nor shall they use this information for private or other advantage. This provision shall survive the expiration or termination of the assignment contract.
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Closing Date Fri Nov 29 2019 15:30:00 GMT+0100 (Afr. centrale Ouest)