Contracts Officer, (NOA/FT), Bujumbura, Burundi #00109331 ( Open for Burundi Nationals Only)
Job Number: 524154 | Vacancy Link
Locations: Africa: Burundi
Work Type : Fixed Term Appointment
KEY ACCOUNTABILITIES and DUTIES & TASKS
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.
Provide rapid and relevant assistance and support the evolving services needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Support procurement of services planning through coordination with relevant Sections.
Provides technical support in preparation of appropriate documents, and input on terms of reference and definition of scopes of work facilitating cost-effective efficient procurement, contracts management, in support of the country Programme implementation.
Assist in the Country Programme strategy planning review to recommend on services requirements and provide support in the preparation of action Plans.
Assist in the implementation of procurement of services component of the Country Programme.
Implement sound, accurate procurement systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement policies and procedures.
Advise the country office on policies and procedures impacting international and local institutional services procurement.
Maintain link with Copenhagen on provision of Local Purchase Authorizations (LPA) for construction works and services whenever applicable.
Assist the Supply staff in preparation of appropriate documentation for services requisitions, purchase orders, CRC submissions etc for procurement of services.
Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Support UNICEF as well as Government capacity-building to enhance efficient, effective and timely service delivery.
Assists in the identification of training needs and plan training activities in procurement of services for UNICEF’s staff/consultants and counterparts, to improve supply delivery.
Support planning and designing of trainings materials for UNICEF’s staff/consultants and counterparts in contracts management to improve supply delivery.
Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
Undertake field visits to project sites and monitor works progress. Proposes corrective actions to improve service delivery of contractors.
Conduct local procurement through issuance of tenders, bid adjudication and contract management; Identify and recommend potential local contractors.
Maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, quality of deliverables and timely delivery). Assess contracts Management and control mechanisms and propose appropriate actions.
Communicate and report quality issues with respect to service agreements.
Collaboration and Partnership
Team with the Programme Section and other members in Operations Section to facilitate procurement of services as well as efficient contracts management.
Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in Procurement activities.
6. Supply chain service delivery and emergency response
Monitor and review supply spend, and draft procurement strategies based on category management in order to focus on strategic, essential services that contribute to results for children, and support the establishment of long term agreements (LTAs) where relevant. Maintain highest level of integrity, ethical standards and accountability in the contracting of services and construction work.
IV. Impact of Results
1. Rapid and relevant responses and assistance provided to evolving procurement needs and situations, including emergency situations, with a priority on achieving value for money.
2. Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate procurement of services and contracts management systems, procedures, documentation and accurate reporting.
3. Professional assistance and training provided for capacity-building in order to enhance efficient, effective and timely delivery of services.
4. Effective procurement conducted to attain lowest cost without sacrificing quality.
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking.
V. Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles/ratings).
Working with people (II)
Drive for results (II)
Applying technical expertise (II)
Planning and Organizing (II)
Deciding and initiating action (II)
Following Instructions and Procedures (II)
Formulating strategies / concepts(II)
VI. Recruitment Qualifications
A first University Degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field.
A minimum of one year of relevant experience, at the national or international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required.
Experience in an international Organization desirable.
Fluency in French and working knowledge of English is required.
Closing Date Tue Aug 06 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)