UNICEF recruits 01 Consultancy Digitalization Business Functional Analyst

Consultancy Digitalization Business Functional Analyst Juba South Sudan

Job Number: 521533 | Vacancy Link

Locations: Africa: South Sudan

Work Type : Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

TERMS OF REFERENCE FOR INDIVIDUAL CONTRACTORS/ CONSULTANTS

PART I
Title of Assignment	Digitalization Business Functional Analyst Consultant
Section	Administration
Location	Juba, South Sudan
Duration	6 months
Start date	From:    15 April 2019	To:  14 October 2019

 

Part II   (this information is for INTERNAL use only; shall not be shared with prospective candidates)
Supervisor	Owen Muluzi, Administration Specialist
Estimated level of functions of the assignment	(for internal use only) P2/P3
Planned Budget/Estimated Cost of assignment	(for internal use only) $ 50,000 but subject to negotiated by HR
Budget Code	The following funding source will be used to cover the duration of the assignment: To be provided by Dep Rep
AWP Activity	4040/A0/03/800/002 – Finance and Administrative Management
Proposed assignment is included in the approved  ESARO Consultant Plan	Yes   Approved as AMP priority	No
Proposed methodology for sourcing of qualified candidates	The ToR will be advertised for 1 week. HR will also share the advert with the regional office HR office

 

  TERMS OF REFERENCE FOR INDIVIDUAL CONTRACTORS/ CONSULTANTS

PART I
Title of Assignment	Digitalization Business Functional Analyst Consultant
Section	Administration
Location	Juba, South Sudan
Duration	6 months
Start date	From:    01/May/2019	To:  14/10/2019

 

 Background and Justification

  For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

UNICEF South Sudan Country Programme wants to prioritize strengthening the ability to efficiently achieve results by developing an online platform for managing key operations procedures such as fleet management, guest house management and protocol related services. This innovative business processes project will invest in advanced technology, existing knowledge and systems to build a stronger platform to conduct operational business as paperless and as efficiently as possible. The primary aim is to serve staff members on the go, for any operational support they may need to drive change for every child through increased connectivity and improved access to UNICEF information and systems, regardless of location or circumstance.

Scope of Work

Goal and Objective:

 To support UNICEF South Sudan’s digital transformation, by developing an online platform which will help manage requests, from point of initiation to completion, related to fleet management, guest house management and protocol related services. Besides managing requests, the same online platform should have the ability to generate regular reports related to the same services.

The digitalization business functional analyst will work closely with both the Administration and ICT teams to ensure alignment of system design with UNICEF systems and existing standard operating procedures. The position will involve a mixture of user story write-ups to determine business requirements and engaging focus group discussions to ensure thoroughness of design along with technical guidance to inform business decisions.

Reference to work plan

This assignment fulfils the South Sudan Annual Management Plan priority result 4 – Innovation Business Process for the CPD 2019-2021, Outcome: Operational Effectiveness – The country office programme have management and operations practices that are effective, efficient, secured and risk-informed with specific focus on output: Finance and Administration Management.

Activities and Tasks

Lead the requirements elicitation from business owners and user group, identifying, analyzing and documenting detailed technical and functional requirements.

Subject matter expertise with respect to functionality within solutions, especially where they focus on software integration utilizing an approach to utilize existing API endpoints.

Analyze and recommend potential functional solutions to business problems, with adherence to technology industry best practices and the standards observed in UNICEF’s environment

Scanning existing UNICEF office products as well as off-the shelf and open source solutions to support analysis of buy versus build decision and any related procurement processes.

Work relationships

The incumbent will report to the Administration Specialist under the direction of the Deputy Representative.

Outputs and deliverables

The table below sets out the expected deliverables with estimated timelines:

 

Payment Schedule

Six payments will be made on a monthly basis and will be linked to deliverables.  The consultant will submit monthly reports with updates on the project.

Desired competencies, technical background and experience

Minimum qualifications & experience required.

Master’s degree or equivalent in Information Technology, Communication or Information Management; First degree is acceptable with seven (7) years of relevant work experience.

A minimum of five (5) years of relevant experience with Microsoft SharePoint and related products, including two (2) years in the following areas:

Related experience with Microsoft Exchange, Teams, Power BI, PowerApps, Azure Portal, and/or comparable products. General knowledge of Microsoft Office 365 and an understanding of best practices and guidelines.

Ability to deliver effective solutions while working closely with stakeholders to ensure that business requirements are met.

Strong interpersonal communication and functional analysis skill sets.

Administrative issues

The assignment will be supervised by the Administration Specialist in Juba.

Conditions

 The Consultant will bring his own:

Medical insurance

Health fitness check-up report

Risks

 Development of a similar global user platform by UNICEF may render this SSCO initiative redundant. Therefore, it is essential for SSCO to effectively coordinate with relevant colleagues in the Regional Office and NYHQ to ensure coordinated approaches and prevention of redundancy.

In South Sudan context, this initiative may face the risk of inconsistent accuracy of staff location especially in the onset of a crisis. To manage this risk the initiative will be tested as part of a critical activity in the BCP simulation exercises to ensure that staff would be accurately accounted for considering a breakdown of the communication infrastructure in the country.

How to Apply

 The contract will be for 6 months covering the period from 15 May 2019. The applicant should submit the following:

A short CV (no more than 4 pages)

A cover letter

Financial proposal

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Fri May 03 2019 21:55:00 GMT+0100 (Afr. centrale Ouest)