UNFPA recruits 01 Programme Quality Assurance Specialist
Job Title: NATIONAL POST: Programme Quality Assurance Specialist, Dakar, Senegal, NOCJob ID: 35372Location: West and Central AfricaFull/Part Time: Full-TimeRegular/Temporary: Regular
RotationThis post is non-rotational.
Duty Station : Dakar, Senegal
Position Type : Fixed-Term Appointment
Closing Date : 16 March 2021 (5 PM, GMT)
Duration : One Year (renewable) (*)
* PLEASE NOTE THAT THIS VACANCY IS OPEN ONLY TO NATIONALS FROM SENEGAL REPUBLIC.
(*) No expectancy of renewal in accordance with UN Staff Regulations 4.5.
The Position:The Quality Assurance Specialist plays a key role in tracking progress and building a sound results-based management for innovative programmes. In synergy with programme teams, s/he will be responsible for developing tools and systems for tracking and assessing progress towards expected results. The Quality Assurance Specialist will be responsible for developing a knowledge sharing and adaptation system that supports a sustainable quality assurance culture and practice throughout the overall country programme development, implementation, monitoring and evaluation.
You will report to the Deputy Representative.
How you can make a difference:UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:The Quality Assurance Specialist advises and support the programme units and the CO management on strategic planning, monitoring and evaluation, audit, implementation of the internal control framework and result-based management policies, resource mobilization and donor reporting, and financial management of the Senegal programming portfolio.
S/he will oversee the quality assurance team in cross cutting collaboration with all units of the programme team identifying opportunities for cross fertilization, enhancing the communication of good practices and lessons learned as well as the recommendation of corrective actions and ensuring the alignment of programmatic actions with SDGs, UNFPA Strategic Plan and the national country plan.
Main Tasks & Responsibilities
You will be responsible for :Strategic Planning and monitoringActively contributing to the formulation of the Country Program and the development of Annual Work Plans in accordance with organizational Results Based Management policies and procedures, Government’s priorities and the strategic orientations of UNFPA;Strengthening the country office staff and Implementing Partners’ capacity to develop Annual Work plans aligned to UNFPA’s monitoring and evaluation guidelines and donor agreements;Providing technical guidance and building the capacity of Implementing Partners to strengthen programme monitoring, performance measurement, reporting and evaluation systems and enhancing the quality of programme data and evidence;Planning and establishing an order of priorities for reports and related documents for projects to be discussed in various high-level meetings, management committees, senior management consultations;Coordinating and providing technical support in preparing quarterly, annual, and donor programme implementation reports, UNDAF annual reports and other relevant reports; ensuring compliance and timely submission;Ensuring the effective monitoring and evaluation process in order to track progress, ensure regular and timely reporting and measure the impact of the country programme;Facilitating and coordinating knowledge building/sharing and management in the country office, including introduction of new functionalities, tools and policies;Managing the capacity development/building of national staff and partners in the area of quality assurance;Facilitating the alignment of all documentation related to the development of the country programme development;Tracking of SIS Dashboards and ensuring proactive measures are taken by appropriate staffs to avoid deviation from the policies and procedures.Effective quality assuranceMapping and establishing internal Standard Operating Procedures in Results-based Management and control of the workflows in the country office programme units;Actively contributing to ensuring the effective implementation of the Internal Control Framework in collaboration with the operations and programme units;Establishing a quality and accountable reporting system;Coordinating the audit exercise of programmes, projects and operations, and ensuring compliance with audit quality standards and timeframes;Tracking the use of financial resources in accordance with UNFPA rules and regulations.Evaluation and knowledge managementProviding technical leadership to the review, evaluation and documentation of programme results, best practices and lessons learned and sharing these with relevant partners to inform programming, policy and advocacy;Coordinating research and studies;Ensuring the effective monitoring and evaluation process in order to measure the impact of the country programme;Coordinating knowledge building/sharing and management in the country office, including introduction of new functionalities, tools and policies;Build national partners’ capacity to analyze and utilize monitoring and evaluation data for evidence-based decision making, policy and programme formulation, and monitoring and evaluation in support of integrated national development;Facilitating the digitalization of knowledge management for ongoing programmes, optimization of monitoring and evaluation data reporting, analysis and storage systems, and capacity strengthening for UNFPA staff and implementing partners to utilize ICT-based monitoring and evaluation and reporting tools.Strategic partnerships, resource mobilization and communicationProviding up-to-date and relevant data to facilitate political dialogue in national strategies and plans, national and United Nations development initiatives and frameworks;Analyzing and interpreting the political and socio-economic environment in order to feed the advocacy and the resource mobilization plan in favor of Population and Development, Reproductive Health and Gender issues;Actively contributing to the country office’s efforts in resource mobilization, by preparing appropriate documentation; analyzing and researching information on donors, and preparing substantive briefs for possible areas of cooperation, and identifying opportunities for cost-sharing and trust funds;Ensuring the timely and quality donor reporting;Perform other job-related duties as assigned by the UNFPA Representative to ensure the success of the country programme.
Key Outcomes: Strengthened UNFPA Senegal capacities for strategic planning, quality assurance, and results based management of programme interventions in the implementation of SDGs.
Enhanced visibility of UNFPA as a trusted partner in the management of its financial resources and programmes within the UN system and in the international development and humanitarian context to promote social, political and economic action and changes in behaviours, social attitudes, beliefs, harmful social norms and actions by communities, individuals and society.Enhanced ability of UNFPA Senegal to fulfil its mission on measurable evidence-based actions to achieve sustainable, locally owned and concrete results solutions to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
Qualifications and Experience
Education: Advanced university degree in Statistics, Public Health, Social Science, Demography, Economics, International Development, Public Administration or other related fields. The degree should preferably include credits in the principles and practice of monitoring and evaluation.
Knowledge and Experience:Five (5) years of professional and substantive experience in programme development and implementation and establishing monitoring and evaluation frameworks in the field of development assistance;
Experience in providing management advisory services;Hands-on experience in design, monitoring and evaluation of development projects;Proven experience in monitoring and writing project activity reports and in setting up networks of relations between national and international partners;Proven skills in collecting and analyzing quantitative and qualitative data, including demographic and health data;Mastery of the principles of Results-Based Management;Proven experience in information system management and database development is an asset;Ability to write reports and oral presentations;Ability to organize effectively, and to work under pressure with attention to details, precision and accuracy.Experience working with the United Nations System and international NGOs would be an asset;
Languages:Fluency in French and working knowledge of English are required.
Values:• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system• Embracing diversity in all its forms• Embracing change Core Competencies:• Achieving Results
• Being Accountable• Developing and Applying Professional Expertise/Business Acumen• Thinking analytically and Strategically• Working in Teams/Managing Ourselves and our Relationships• Communicating for Impact
CORE COMPETENCIES■ Commitment to UNFPA Values and Guiding Principles;■ Developing People/Fostering Innovation and Empowerment/Performance Management;■ Team Work/Communication/Self-Management■ Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making;■ Knowledge Sharing and Continuous Learning
FUNCTIONAL COMPETENCIES■ Ability to lead, develop and motivate a diverse team of specialists■ Advocacy/advancing a policy-oriented agenda■ Results-based programme development and management■ Leveraging the resources of national governments and partners/building strategic alliances and partnerships■ Innovation and marketing of new approaches■ Resource mobilization (Programme)■ Job knowledge
UNFPA Work EnvironmentUNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
WARNING TO APPLICANTS:UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
HOW TO APPLY:UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-recruit System of UNFPA at http://www.unfpa.org/ employment. Please print out the guide for your reference during the registration and application process. Note : There is no application, processing or other fee at any stage of application process.UNFPA does not solicit or screen for information in respect of VIH or AIDS and does not discriminate on the basis of HIV/AIDS status.POSTULER