Une structure recrute 01 Administrative Assistant,
|Administrative Assistant, Economic-Commercial Office|
|Localisation||Dakar / Sénégal|
|Expiration||14 Novembre 2017|
Description de l’offre
VACANCY ANNOUNCEMENT NUMBER: DKR-2017-048
OPEN TO: All Interested Candidates / All Sources
POSITION: Administrative Assistant, Economic-Commercial Office
OPENING DATE: October 31st, 2017
CLOSING DATE: November 14th, 2017
WORK HOURS: Full-time, 40 hours/week
SALARY: Ordinarily Resident (OR): FSN7 Not-Ordinarily Resident (NOR): FP-7*
*Final grade/step for NORs will be determined by Washington.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Administrative Assistant, Economic-Commercial Office.
BASIC FUNCTION OF POSITION:
Under the supervision of the Economic-Commercial Chief, the incumbent serves as the Office Manager of the Econ-Commercial Section providing administrative support for a busy, bilingual office, following Embassy and USG guidelines and regulations. S/he will be a highly-organized computer-literate, multi-tasker able to organize and supervise all of the administrative activities that facilitate the smooth running of an office.
The incumbent must also coordinate with other offices to facilitate travel arrangements, manage procurement of office supplies, and support the administrative and logistical needs of the section. Duties may include working with Econ-Commercial colleagues to organize meetings, events, receptions, and workshops. S/he should be able to communicate, draft correspondence and solicit information in English and French. The incumbent should also be able to write summary pieces in English of French language articles.
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
EDUCATION: 2 years of university studies in Business Administration, Economics, or related field is required.
EXPERIENCE: At least three years prior office management work experience in a business or diplomatic mission with emphasis on office management skills.
LANGUAGE: Level III English (good working knowledge, speaking, reading and writing) and level IV French (fluency, reading /speaking/writing) are required.
SKILLS AND ABILITIES: Highly motivated and organized multi-tasker with good office management skills. Provides good customer service and be effective in contacting and soliciting information from Senegalese Government and private sector businesses. Must feel comfortable calling Senegalese Government offices and businesses to set up high-level meetings for visiting VIPs.
The position also requires very good computer skills, including knowledge of word processing and spreadsheet software and the ability to learn embassy specific computer applications. (This will be tested.)
SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.
HIRING PREFERENCE ORDER:
USEFM who is ALSO a preference-eligible U.S. Veteran
ADDITIONAL SELECTION CRITERIA:
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY: Applicants must complete the following application process to be considered:
Follow this link to the Electronic Recruitment Application (ERA) Website at https:
Click on the Announcement Number DKR-2017-048 Administrative Assistant, Economic-Commercial Office. Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
Review and submit the application.
IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.
If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
WHERE TO APPLY:
Electronic Recruitment Application (ERA) Website: