Recrutements au Sénégal

UNDP recrute 01 Procurement Specialist

UNDP recrute 01 Procurement Specialist

Description de l’offre

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.Through the Regional Office (RO) for West and Central Africa and country offices (COs) across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls. We advocate for and enhance accountability to enhance women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women. Other programmes in the region involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies. To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sector.Under the overall guidance of the Chief of Procurement in Headquarters and the daily supervision of the Operations Manager of WCARO, facilitates the management of procurement and promotes a strategic approach to sourcing within the Region in all areas from procurement process of goods and services, procurement contracts, long-term agreements, lease agreements. This facilitation role is designed to add value and effectiveness to the management of procurement within the Region while in no way creating an added layer of bureaucracy between the field and HQ, and all accountabilities and duties must reflect this overarching principle. In effect the incumbent acts as the interface between the field and HQ on several procurement areas.The Procurement Specialist will ensure that procurement process in the Region is in line with UN Women goals, plans and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will assist the Regional Procurement Review Committee in ensuring compliance of procurement within the Region with corporate standards. The incumbent also supports the implementation of strategic procurement initiatives within the Region including e-procurement, e-travel, etc. S/he will keep the Regional Director aware of procurement issues within the Region requiring Regional Office attention and keep the Regional Direct abreast of procurement and compliance issuesDuties and ResponsibilitiesEnsures administration and implementation of the operational strategies focusing on achievement of the following results:Ensures full compliance of procurement activities with UN Women rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
Provision of researched information for formulation and implementation of strategic procurement in the Region including tendering processes and evaluation, contract management, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation & quality management.
Conduct periodic expenditure analyses to support the development of regional management strategy, which shall account for establishment of long term/strategic relationships with key suppliers for recurring supplies and services;
Work closely with the HQ procurement section, RO sections and Country offices to ensure alignment in procurement practices;
Lead the procurement regional network and provide technical support and guidance to procurement focal points in the region;
Lead UN Women’s regional engagement on common back office procurement service expansions and joint services with other agencies in the region.
Organizes procurement processes for the Region focusing on achievement of the following results:Review and consolidation of the procurement plans for the region and monitoring their implementation.
Organization of competitive and complex procurement processes for the Region including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with UN Women rules and regulations.
Preparation and issuance of the RO’s long term agreements (LTAs) for goods and services.
Preparation of Purchase orders and contracts in and outside Atlas and preparation of Recurring Purchase orders for contracting of goods and services. Procurement Buyer profile in Atlas.
Review of procurement processes conducted by RO and Projects; submissions to the Procurement Review Committee (PRC);
Performing as secretariat for the PRC.
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched.
Presentation of researched information on procurement in the RO.
Organization of joint procurement processes for the UN Agencies in line with the UN reform.
Ensures implementation of sourcing strategy and preparation of the Institutional and Professional Contracts, focusing on achievement of the following results:Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
Verification and control of all the supporting documents in respect of the Institutional and Professional Contracts for the RO.
Ensuring preparation, clearance and issuance of the Institutional and Professional Contracts, in due time.
Provide Administrative and Procurement Support to the RO’s Programme Team and Implementing Partners (IPs), focusing on achievement of the following results:Provide Administrative and Procurement Support in the preparation of programme work plans and budgets, as well as the programme implementation arrangements;
Provide capacity building and trainings on Procurement processes to the Implementing Partners (IPs), as support to program implementation;
Gather and compile updated data and information for the procurement policies and guidelines;
Support the Programme team in procurement data tracking and reporting.
Ensures facilitation of knowledge building and knowledge sharing in the RO focusing on achievement of the following results:Organization of trainings for the operations/ projects staff on Procurement;
Synthesis of lessons learnt and best practices in Procurement;
Sound contributions to knowledge networks and communities of practice
Key performance driversTimely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget
Timely and quality processing of purchase orders
Timely delivery of services by administration team
Proper and accurate maintenance of files and databases, documents are easily retrievable
Timely organization of transport and logistics activities
Timely and quality advice to the RO and COs in the region
Regular dissemination and sharing of best practices/ lessons learned on procurement management.
CompetenciesCore Values:Respect for Diversity
Integrity
Professionalism
Core Competencies:Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional CompetenciesOperational Effectiveness;
Ability to lead procurement processes using ‘best practice’ procurement methods, tools and approaches (including RFQ, ITB and RFP);
Strong research and analytical skills to develop tools, methods and approaches to support improved practices and business processes;
Ability to introduce strategic procurement approach to procurement planning and implementation including sourcing and contract management;
Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change;
Sound grasp of developing and preparing technical and legal contracts; managing and coordinating negotiations with all interested parties including in relation to contract disputes and claims.
Required Skills and ExperienceEducationMaster’s degree Business Administration, Public Administration, Operations, Supply Chain Management, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
Willingness to take UN Women internal procurement certifications is required
ExperienceAt least 5 years of progressively responsible experience in procurement, contract management, supply chain management or related area.
Experience in ERP (Enterprise Resource Planning) system (Oracle or equivalent) and IPSAS is desirable.
Experience at both field and global level in international organizations is an advantage.
Experience of accrual accounting, IPSAS or IFRS is highly desirable;
Proficiency in using computers and standard office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages
Language requirements
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