UN Women recrute 01 Programme Associate EVAW

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women West and Central Africa Regional Office (WCARO) is covering 24 countries, with offices in 10 countries. Ending violence against women (EVAW) is a priority area for the region which aims to advance integrated approaches to ensure that all women and girls live a life free from all forms of violence. This includes support to Member States, civil society and other partners to advance and monitor comprehensive, evidence-driven approaches to preventing violence against women and girls and ensuring coordinated multi-sectoral quality services are available to survivors, while promoting accountability to legal and policy commitments, in addition to support for women’s rights and civil society movements, with attention to intersectionality and leaving no one behind.

The Generation Equality Action Coalition on GBV has galvanized governments, CSOs, international organizations, philanthropies and the private sector to deliver transformational progress towards the elimination and prevention of GBV through four concrete actions: (1) Creating enabling policy, legal and resource environments; (2) Scaling up evidence driven prevention programming; (3) Scaling up comprehensive, accessible and quality services for survivors; and (4) Enabling and empowering autonomous girl-led & women’s rights organizations to exercise their expertise. In this context UN Women is partnering with the European Union and the UN Trust Fund to end VAW to implement a new programme to strengthen coalition building and advocacy to end gender-based violence against women and girls.

Under oversight of the EVAW Regional Policy Specialist and directly reporting to Regional Programme Coordinator, the Programme Associate will provide programmatic, administrative and financial support. The Programme Associate will provide support to the Regional Coordinator to ensure that the development and implementation of projects are consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information. The programme Associate will also support the Regional Coordinator with partner and stakeholder management, logistical support in coordinating events, convenings, advocacy spaces and support to civil society organizations (CSOs) and women’s rights organizations (WROs) and partners with partner agreements, monitoring and reporting.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects in WCARO website;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Support Regional Coordinator in all aspects of partner agreement
Provide support to the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
Support the review, coordinate and monitor the submission of implementing partner financial and narrative reports;
Train partners on Results Based Management and monitor implementation

Provide administrative support to the financial management of the Programme

Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Atlas for development projects; register good receipts in Atlas;
Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Provide guidance and training to any junior staff as needed.

Provide administrative support to Resource Mobilization

Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts.
Organize, compile and process information from donors,WCARO programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

Develop background documents, briefs and presentations related to EVAW as requested;
Provide substantive technical support to the Regional Coordinator in coordinating meetings, dialogues, advocacy spaces and strategic engagement of different stakeholders, particularly with civil society, women’s rights and feminist networks for the implementation of the programme.
Provide logistical support and technical inputs for the coordination of events and participation in global and regional fora and advocacy spaces.
Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience

Education and Certification

Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.

Experience

At least 6 years of progressively responsible experience in administration or programmes management support
Experience in working in a computer environment using multiple office software packages is required;
Experience in the use of ERP systems, preferably Oracle cloud is desirable;
Experience in supporting a team is required.
Experience in supporting programming on ending violence against women or gender equality is desirable.
Prior experience of supporting an EU-funded programme is desirable.

Languages :

Fluency in English and French are required.

Closing date: 29 Sept 2023.

Pour postuler, veuillez cliquer sur ce lien : jobs.undp.org.

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