UN Volunteer recruits 01 Special Assistant to the Team Leader/Director/ UNISS/ISU
Job description
Within the delegated authority and under the supervision of UNISS/ISU Director or his/her designated mandated representative(s), the UN Volunteer Special Assistant will be part of the ISU team based in Dakar and she/he report to the Team Leader/Director. She/he liaise with key partners such as UNOWAS, UN Agencies, DCO, R-UNDG, etc. in discharging the following duties and responsibilities:
1) Provides effective executive-level support to the ISU Team Leader/Director
- Synthesizes and summarizes information for the Director to facilitate decision-making;
- Prepares and/or coordinates preparation of, substantive policy briefs, speeches and detailed presentations and other materials as needed for the Director’s internal and external use;
- Facilitates the flow of communication between teams, particularly between Dakar, New York and regional entities to ensure establishment of efficient workflows;
- Manages the communication linkages within the ISU;
- Contributes to aligning business processes and the rationalization of workflows where needed;
2) Manages the flow of communication and data in and out of the ISU and the efficient and strategic use of the Director’s time
- Serves as the chief aide and liaison to the ISU Director and as primary manager of the director’s daily agenda;
- Uses sound judgment to sort through issues requiring the ISU Director’s attention as well as other demands on the Director’s time, to prioritize decision-making by the ISU Director;
- Develops and maintains a tracking system to assist the ISU Director in following up on assignments and confidential correspondence;
- Liaises with ISU partners and other relevant parties to ensure proper coordination of and preparation for the Director’s official missions and visits;
- Prioritizes and coordinates travel plans for the ISU Director and oversees meeting arrangements;
- Drafts and/or assists in the drafting of correspondence at the request of the ISU Director for their clearance and signature;
- Staffs key meetings with/in support of the ISU Director and prepares relevant notes for file.
3) Supports the ISU Director’s relations with UNWOAS, DCO, R-UNDG, and external partners
- Prepares the ISU Director for core meetings by soliciting and compiling inputs and talking points;
- Manages and coordinates the ISU Director’s relations with other regional partners and initiatives;
- Manages the preparation of briefs, correspondence, and other documentation for the ISU Director ensuring quality control and timely submission;
- Supports the ISU Director in fulfilling corporate responsibilities related to new initiatives.
4) Strategic planning
- Initiates, plans and manages special assignments/projects for the ISU Director and serves as his/her representative at meetings with other counterparts for planning and coordination purposes;
- Organize and keep on track meetings minutes which involve the participation of the ISU Director;
5) Knowledge development and management
- Contributes to relevant UNISS pillar working groups;
- Stimulates the use of blogs, social media, community of practice to ensure wide dissemination of positions, events, debates on the topics covered by the ISU team;
- Ensures the continuous collation of lessons learnt and best practices in the areas of partnerships and communications for development;
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Qualifications/Requirements
Required degree level: Master degree or equivalent
Education – Additional Comments:
- Master’s degree or post graduate diploma in development studies, international relations, public administration, business administration, economics, law, social sciences or related field.
Required experience: 60 Months
Experience remark:
- Minimum of five years (5) of relevant work experience in national and international development or related fields;
Language skills:
- English(Mandatory), Level – Fluent
- French(Mandatory), Level – Fluent
Area of expertise: Macroeconomics and public finance, Administration and administrative assistance, Other finance, economics and administration related experience
Area of expertise details:
- Demonstrated experience providing management advisory support in the United Nations system, NGOs, or public-sector organizations;
- Demonstrated strategic planning experience;
- Experience in inter-agency work in UN coordination would be an asset;
- Field or regional-level experience would be an asset.
Application Deadline: 30 September 2020
Pour postuler à ce poste veuillez visiter www.unv.org.