TDH recruits 01 Field Coordinator
DAH – Soudan du Sud – CDM
Entrée en fonction 06/05/2019
Famille de métier Operationnel
Emplacement , Soudan du Sud
Description générale The Field Coordinator reports to the Country Representative and is in charge of representing Tdh and of implementing Tdh projects in its geographical zone. S/he is responsible for security, staff management, finance and logistics, implementation of activities, programme development and reporting. The Field Coordinator will work in direct collaboration with the mission personnel and interface directly with the Country Representative, as appropriate for programm strategy, reporting and administration. (S)he will have direct access to confidential information, such as the general strategy of Tdh in South Sudan, including programming objectives in the field, financial details, and security guidelines. A professional sense of security, confidentiality, and proper representation is paramount. The incumbent will conduct his or her duties in respect of the Charter of Terre des hommes and Tdh Child Protection Policy. Terre des hommes expects that its contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement. Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.
Cahier des charges
Supervises the project managers, administrators, logisticians (expats or national staffs) and additional resources as posted in Yei.
Receives updates and makes recommendations to the Country Representative, Administrative and Logistics Coordinators concerning programme, security and administrative issues.
Programme Strategy and planning
Manages programming aspects of the Yei operations in line with Tdh and donors’ standards.
In collaboration with the Country Representative, designs strategies and objectives for improved support to beneficiaries.
Participates in the review of the strategy for Tdh in South Sudan.
Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative’s orientations.
Contributes to proposal drafting as requested; review and edit final versions.
Facilitates and organises coordination among key staff members of Programmes, Administration and Logistic teams in Yei.
Participates to internal coordination in Juba addressing operational highlights.
Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences. Networks with other NGOs and entities in the interest of information sharing and best practices.
Monitoring and Evaluation
Supports programme managers in designing and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
In collaboration with the programme managers, ensures daily monitoring of activities.
In coordination with the Country Representative, monitors and evaluates monthly programme progress and makes recommendations.
General Administration and Logistics for Yei Base
Maintains signatory schedule for purchase and payment authorisations.
In collaboration with the Administration Officer and Country Representative, reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
Respects transparent management procedures as defined in the Tdh South Sudan Staff Regulations and in accordance with the salary scale.
Human resources management
Works with the Expatriate Managers to encourage and empower South Sudanese national staff.
Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectorial collaboration and harmonizing approaches.
Coordinates with the Country Representative and the Administration Officer to assure accurate leave and R&R planning for expatriates working in Yei and implement annual plan of staff leave days.
Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.
Respects Terre des hommes security procedures in South Sudan and verifies with Logistician regarding readiness in adherence.
Insures, in coordination with the Logistician and with the support of the Country Representative, that Tdh inpats and expats are aware of Tdh security procedures and follow them.
Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the South Sudan team.
In Yei,(s)he leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.
Ensures overall Tdh coordination with the UN agencies and government in Yei and operational representation where relevant in South Sudan, including the sharing of information and reporting.
In coordination with the Country Representative, guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.
Acts as the local Tdh focal point for monitoring visits and local queries posed by donors.
Produces a monthly report and submit it to the Country Representative.
Using field perspective, integrates context assessment of Yei into reporting and communications; identifies geopolitical trends and indicators which may impact programme activities in South Sudan.
Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative.
Ensures timely submission of monthly Situation Reports by programme managers.
Management of multi sector program(s) with a food security and / or child protection component and local implementing partner(s)
Extensive experience in expatriate team management
Excellent writing, reporting, communication and negotiation skills in English
At least 3 years’ experience in a similar position/high management position in the field
Work experience in rural conflict affected areas
Previous budget responsibility of 2 million € per year
Significant knowledge and experience in logistics, admin and finance
Significant knowledge of international humanitarian response and donors
Advanced IT skills
Ability to work in an inter cultural environment
Responsive, motivated, good communicator
Ability to work under pressure
Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.
Contexte Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada. Tdh has been working in South Sudan since the beginning of 2013. In 2016, following the clashes that took place in the Equatoria Region, Yei River State (Former Central Equatoria State) was identified as zone of major humanitarian concern. At the beginning of 2017, Tdh launched an integrated program in Yei town to improve WASH access through large scale borehole rehabilitation, hygiene promotion and distribution of NFI kits, and support livelihoods through the distribution of vegetable seeds, farming tools and massive cash for work activities. Tdh is now carrying a full-fledged child protection and psychosocial support project in Yei, aiming at supporting the most vulnerable children affected by the conflict, including unaccompanied children, with case management, social services, direct and targeted support and capacity building of local child protection actors. Tdh is also engaged in a Wash in Schools project with rehabilitation of Wash facilities in 10 schools along with hygiene practices improvement and school gardening activities and in a food security and livelihood project designed to provide support to vulnerable households through distributions of seeds and tools, small cattle and cash for work. Additional activities include education work in several schools of Yei and the development of an education project inside and outside of Yei. The security situation in Yei remains concerning and attacks against the civilian population in the rural area happen regularly – leading to displacements of populations and access issues for aid workers.
Années d’expériences professionnelles requises 2-5 ans
Années d’expériences en ONG requises 2-5 ans