Project Finance Administrator/ Specialist
Nairobi & Bujumbura, bi
Contract type: National employment contract
SNV is a not-for-profit international development organization, working in Agriculture, Renewable Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in 1965, we have built a long-term, local presence in more than 28 countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organizations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.
For more information on our operations in Kenya and SNV, visit our website: www.snv.org
Globally, SNV has been engaged by various donors to reach millions of people by executing programmes in agriculture, renewable energy and WASH (Water, Sanitation and Hygiene). In Kenya, SNV is implementing several exciting projects in various counties of Kenya. From 2019, SNV Netherlands Development Organisation will be implementing an Embassy funded project called “Projet d’Appui au Développement Agricole pour la Nutrition et l’Entrepreneuriat (PADANE)” in Burundi. SNV, is looking for a motivated Burundi national who will be willing to work in the project initially based in Kenya and transferable to Burundi within the course of the year.
Functionally reporting to the Country Finance manager (Based in Kenya) and directly reporting to the Project Manager (Based in Burundi), the project finance administrator/ specialist will offer administrative and finance support to the project team mainly but will be called upon to oversee administrative support occasionally. He/she will collect, record (financial) data into systems, analyze, take appropriate actions in case of deviations, prepare the financial reports including HR and/or project related data to the donor and to SNV according the donor- and SNV project policies. The work location is Nairobi initially and transferable to Burundi within the course of the 2019.
Support budget development in proposal stage;
Familiarize oneself with project proposal budget and its translation to the relevant project documents as per project management procedures, all donor requirements, reporting dates and formats and SNV internal reporting requirements;
Support the project manager in preparing donor budget revisions compliant with SNV and donor procedures and guidelines;
Record and ensure complete and accurate financial transactions into the SAP By Design financial system as required. Review and correct project data on a monthly basis;
Monitor if all financial transactions are done according to donor and SNV authorizations and procedures, especially the procurement regulations;
Follow up on project related receipts and payments, reconcile bank balances, prepare financial transactions and manage liquidity levels of the project, based on guidelines of the donor and SNV accounting procedures and internal control frameworks;
Ensure accurate and timely financial reports to the donor;
Ensure provision of monthly reports, including cash flow forecasts, and up to date overviews of financial project status for project manager, Country finance manager and country management;
Prepare, register and monitor Local Capacity Builders (LCBs) and consultant contracts, reports and payments;
Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, conform to administrative and filing procedures;
Maintain asset list at project level;
Contribute to efficient planning and time management of the members of the project, including LCB’s and consultants;
Support and guide project audits.
Offer project administrative support by managing an Administration and Procurement Officer;
Offer HR backstopping support as required by PM and HR Officer (Based in Kenya)
Bachelor degree in finance, business management or related field; A Master Degree though not mandatory, is an added advantage.
Professional accounting qualifications like CPA (K), ACCA (or equivalent) up to final level;
At least 5 years relevant working experience with an international organisation;
At least 5 years relevant working experience in projects;
Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
Demonstrated knowledge and capacity to manage people and large budgets.
Excellent communication and organization skills; French and English speaking
Experience with SAP, though not mandatory, will be an advantage.
1 year with possibility of extension.
Expected start date
ASAP but not later than July 2019.
How to apply?
Please apply by clicking on the “I’M INTERESTED” tab above/below and complete your application in our in-house recruitment system before 03 May 2019 attaching your CV that has listed three referees and a Cover letter.
We do not appreciate any commercial mediation based on this advertisement.
NB: Kindly note that SNV Kenya does not require you to undergo any medical test prior to employment. Only shortlisted will be contacted.