Rubyx recrute 01 Assistant Administrative et financiere
Job description
We are looking for a reliable Administration and Office Assistant who will undertake a broad set of administrative and logistical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.
You should have excellent oral and written communication skills and be able to organize your work using tools, like emails, calendars, spreadsheets, and other relevant cloud tools.
Responsibilities
- Manage our office set up procurements (we need to find and set up an office in Dakar)
- Arrange events, appointments and travels
- Track and manage expenses and invoices and prepare payments
- Liaise with our accountant for the good maintenance of our accounting
- Participate in the preparation of regularly scheduled reports
- Organize contact lists and filing systems
- Monitor office supplies and research new deals and suppliers
- Prepare and submit expense reports
- Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
- Significant experience with office management systems and procedures.
- Good practical experience with Google Suite products (Gmail, calendars, slides, sheets, …)
- Strong time management and problem-solving skills with the ability to prioritize work
- Outstanding written and verbal communication skills, with close attention to detail
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus
- Fluent in French and English