RTI recrute 01 Administration & Operations Officer

Overview

RTI’s International Education division operates with the goal of supporting systemic change to improve learning outcomes. We use evidence-based approaches to strengthen education policy, management, and practice at every level to achieve measurable improvement in education quality.

The RELIT program supports Senegal’s Ministry of Education in making measurable and sustainable improvements to children’s educational outcomes by expanding bilingual reading instruction in the early years and improving the quality of kindergarten, so that children can learn as soon as they enter school.

Responsibilities

Greet office guest, manage all incoming calls, and oversee the management of the Project physical office and vehicles
Supervise the office driver and oversee scheduling of the office vehicle.
Manage maintenance of office equipment, liaise with services providers, in relation with the Procurement Officer, deal with contracts and LPO
Supervise the guards and the housekeepers
Coordinate vehicles maintenance, ensure the follow up and renewal of administrative papers
Implement and maintain a physical and electronic filing system for project documents
Manage office supplies, ensure the tracking and the renewal of stocks
Liaise with program staff on logistic and supplies needs, manages office supplies and tracks and renews inventory
Coordinate travel arrangements for staff and consultants as required for project activities, including flight reservations, accommodation, visas, transport, and other logistics.
Manage scheduling and organization of meetings, events, and workshops
Do the physical inventory of the assets in collaboration with the Procurement Officer
Maintain Petty cash
Perform other administrative duties as assigned.
Report to the DCOP Operations

Qualifications

Bachelor’s degree in business administration and 6 years of relevant experience
Prior experience working on governance-focused USAID projects in Senegal
Proven capacity to work under pressure, meet deadlines, and set priorities
High level of personal and professional integrity, motivation to perform at one’s best
Proficiency in computer technologies
Excellent interpersonal communication, team player, ability to maintain confidentiality and compliance
Strong leadership and decision making skills
Strong reporting and writing skills
Fluency in French. English language skills preferred

Skills and Abilities

Skills and abilities required to perform the essential job duties of this job are listed as follows. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description.

Proficient in use of data management systems (excel, etc.)
Excellent interpersonal, diplomacy, and leadership skills, including the ability to manage high-level relationships
Excellent analytical abilities, written and oral communications skills
Demonstrated ability to promote a dynamic team of professionals across large geographic area
High level of confidentiality, ethics, and integrity
Proficiency in French, English is desired.

Physical and Mental Demands

Physical and mental demands of this role include those that an employee must meet to successfully perform the essential functions of this job, as outlined previously. Examples include potentially remaining in a stationary position for long periods; operating a computer and other office machinery; thinking, learning, and concentrating effectively and frequently communicating with other people, within RTI and outside of RTI; frequently moving about inside and traveling between offices; frequently conducting field site inspections (if applicable); ability to handle the stress associated with meeting frequent, multiple, and tight deadlines; ability to work in excess of 40 hours per week as workload and deadlines may require; and ability to have regular, reliable, and predictable attendance.

Frequently communicating with other people within RTI and outside of RTI
Ability to handle stress associated with frequent meetings, multiple and tight deadlines
Ability to work as workload and deadlines may require
Ability to keep calm and think through issues and concerns.

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