PUI recruits 01 Support Coordinator

Starting Date : May 2020

Duration of Mission : 6 months

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads in average 190 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 20 countries – in Africa, Asia, Middle East, Eastern Europe and France.

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Humanitarian situation and needs:

Venezuela faces a major political, economic and social crisis, with hyperinflation, acute scarcity of food, medicine and other basic goods and one of the world’s highest murder rates. During widespread protests against Maduro’s government, dozens of opposition demonstrators have been killed. The July 2017 election of an all-powerful Constituent Assembly closed down almost all remaining democratic spaces, sparking widespread condemnation in the region and around the world. In recent years, almost 4.8 million people left Venezuela to live, mostly, in Colombia, Ecuador, Peru, Argentina, and Chile. In the short term, migration places significant pressures on the provision of services, institutions, labor markets and the social dynamics of the receiving areas, affecting most the vulnerable populations in both the migrant and local communities.

Colombia hosts the largest number of Venezuelan migrants (1.6 million) and between 70,000 and 80,000 Venezuelan citizens cross the border with Colombia every day. While most return to their country the same day, others stay in Colombia. In early February, the Colombian government tightened entry restrictions and security along the border with Venezuela, deploying an additional 3,000 security personnel, and temporarily halted the processing of new border mobility cards. In absolute terms, Bogotá is the city with the largest number of migrants. However, in relative terms, the border areas (Norte de Santander, Arauca and Guajira) are the most affected, with the migrants representing between 2.5% and 5% of the population. These regions have development lags, which limits their ability to absorb migrants.

ICRC state that there is an estimated 400 to 800 ‘Caminantes’, the vast majority being Venezuelan (including People With Specific Needs (PWSN)), using the BGA route from Cúcuta each day, before continuing to any of their destinations. On this route, Caminantes arrive in BGA in poor conditions, after walking 390kms in a time of between 3 and 5 days. Some Venezuelans in Colombia live in precarious conditions, sometimes staying in public installations such as transport terminals, with multiple needs including shelter, protection, food security; health and WASH. Almost 70% of Venezuelans in Colombia are estimated to have irregular migratory status and are particularly vulnerable to violence and exploitation. They lack access to basic services and work. Only 40% of the migrant children are in school, and the migrant population is twice as likely to be unemployed than the local Colombian population.

Increased traffic along illegal border crossing routes has been reported since entry restrictions changed. Armed groups control many illegal crossing points, which leads to protection concerns for people using these crossings. Additionally, initial assessments report a high number of transactional sex practices used as coping strategies by women and adolescent girls, further exposing them to violence, exploitation, early and unwanted pregnancies, and health hazards (sexually transmissible diseases), while unaccompanied and separated children are also exposed to significant risk. Caminantes, especially those without proper legal documentation, who sleep in public areas in and around BGA are also subject to significant discrimination from the local population and pressure from the local authorities who remove them from these spaces.

Our action in the field:

Following many exploratory missions and the confirmation of a project submitted and validated, PUI aims to launch its humanitarian project covering protection, food security and MHPSS sector, as well as to develop its positioning and operational strategy in the country for 2020.

In Bucaramanga, PUI aims to mitigate serious protection risks that Venezuelan Caminantes, particularly PWSN, are facing on the dangerous migration route and within Bucaramanga, including exposure to violence, abuse, exploitation, and discrimination. To do so, PUI will partner with a local organization in Bucaramanga to provide accommodation, water and sanitation, and food to Caminantes. Within this Refuge, PUI Staff will also conduct Mental Health and Psychosocial Support (MHPSS) activities, and provide emergency transport, to this refuge.

As part of our activities in the Venezuelan Crisis, we are looking for A Support Coordinator.

The Support Coordinator actively supports the Opening, the development and growth of PUI mission in Colombia.She/he is accountable for the sound financial, accounting and budgetary management in compliance with donors’ regulations. She/he ensures the supervision of the logistics aspects of the mission as well as the management of human resources, administrative and legal records.

Tasks and activities:

Finance/Budget/Accountancy: He/she ensures the implementation of accounting and financial tools for the mission. She/he ensures the close financial management of the mission, she/he will be able to manage, follow-up and provide specific information on the financial situation, including budgetary elements, accounting elements and mission cash flow position. She/he actively participates in drafting the budgets on new proposals and the financial reporting of projects. She/he is responsible for the monthly accountancy and annual closure.
Human Resources: He/she ensures the implementation of HR tools on the mission (Salary grid, Draft of contracts, HR data base, Internal regulation…). She/he is responsible for the administrative management of the local and international teams, for the definition/updates of procedures and HR management tools in accordance with labor regulations and PUI’s HR policies. She/he monitors risks linked to HR matters with the help PUI’s legal counsellor and by participating in Jordan monthly HR meetings.
Administrative/Legal Management: She/he supervises administrative matters in link with Colombian administrations and governmental bodies. She/he ensures the legal status and functioning of the mission are compliant with Colombian’s law.
Logistics: She/he ensures compliance with PUI and donors’ logistics procedures. She/he validates the procurement plans for each project and according to PUI”s internal procedures. She/he ensures the sound management of assets and more globally supervises the office functioning.
Coordination: She/he participates in the coordination of the mission. She/he supports the Head of Mission and headquarters in decision making by providing all information on the mission financial, administrative, legal, HR and logistics aspects.

Do not hesitate to look at the job description below for all the details you need.

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Expériences / Formation

Training:

Financial/accounting management
Human resources management
Logistics procedures understanding

Experience:

Minimum 1 year experience in a Finance Coordination position for an INGO
Experience in human resources management
Experience in grants and audit management
Experience in dealing with local authorities and various partners

Knowledges and skills:

Good knowledge of institutional donor procedures (ECHO, UN agencies, CdC, USAID, etc.)
Advance Excel compulsory and SAGA

Required Personal Characteristics

Good stress management and great ability to work efficiently under pressure
Ability to remain calm and level-headed
Great attention to details, rigor, reliability and honesty
Strong sense of responsibilities
Proven organization and methodical skills
Ability to adapt, manage priorities and be pragmatic
Leadership skills and ability to make decisions
Analytical capability
Good communication skills, great sense of diplomacy and ability to negotiate
Strong ability to listen
Ability to show authority, if necessary
Good sense of humor and great team member

Languages: Spanish and English are mandatory.

Salaire

Employed with a Fixed-Term Contract – 6 months
Starting Date: May 2020
Monthly gross income: from 2 200 up to 2530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…
Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
Housing in collective accommodation
Daily living Expenses (« Per diem ») of 600 Euros
Break policy: 5 working days at 3 and 9 months.
Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months

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