Afrique Mali

Plan International recuits 01 emergency office coordination manager

Plan International recuits 01 emergency office coordination manager

Plan International

Mopti, Mali
Humanitaire (ONG, Associations, …), Projet/programme de développement

EMERGENCY OFFICE COORDINATION MANAGER
Lieu: MOPTI, Mali
Entreprise: Plan International
L’ OrganisationPlan International est une organisation humanitaire et de développement indépendante (organisme caritatif/à but non lucratif/de bienfaisance – sélectionnez le terme approprié pour votre public clé) qui fait la promotion des droits des enfants et de l’égalité des filles.

Nous sommes convaincus du pouvoir et du potentiel de chaque enfant. Mais cela est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.
En collaborant avec les enfants, les jeunes, nos défenseurs et nos partenaires, nous essayons d’obtenir un monde juste, en abordant les causes des obstacles que les filles et tous les enfants vulnérables doivent surmonter.
Nous soutenons les droits des enfants de la naissance à l’âge adulte. Et nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Grâce à notre portée, notre expérience et nos connaissances, nous favorisons les changements dans la pratique et la politique au niveau local, national et global.
 Depuis plus de 80 ans, nous bâtissons de puissants partenariats pour les enfants et nous sommes actifs dans plus de 70 pays.
ROLE PROFILE

TitleEmergency Office Coordination Manager 
Functional AreaMopti  region
Reports toEmergency Response Manager
LocationMoptiTravel requiredFrequent trips to circles in the Mopti region and Bamako.
Effective DateJuly ; 1st 2022GradeD2

role PURPOSE
The Emergency Office Coordination Manager (EOCM) is responsible for planning and organizing administrative support for field program activities (Mopti) and facilitating the smooth implementation of activities. The EOCM will liaise with other actors, including Plan’s partners, international NGOs and government officials, and will represent Plan Mali at group meetings and coordination meetings.The Manager is be expected to oversee financial, administrative and logistics procedures at the field level.

 Dimensions of the Role
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The EOCM is the lead and representative of Plan International in the Mopti region. He oversees all activities in his areas. He oversees all International Plan activities and all teams in the region. He brings a technique with all the projects in the region of Mopti. It ensures the representativeness of Plan with regional and local authorities, State technical services, Plan International’s non-governmental partner organizations, UNOCHA and any other humanitarian organization or mechanism existing in the Mopti  region.
Accountabilities
Responsibilities and TasksOperational management
Along with the project team and supported by the Emergency Response Manager , to plan the intervention strategies, the specific actions, the priorities and possible changes.To ensure the correct evolution of the activities of the project in the areaTo co-ordinate the production of a report for Plan International Mali from the counterparts, partners and for the donors.To ensure suitable management of resources with strong accountability and transparency measures.Financial and material resources: correct stock management, revision/monitoring, monthly cash closes, security money control.Make regular field visits to programme areas and communicate to Head of Programme Implementation your key findingsManage and supervise logistics activities at the field level
Analysis of the context and securityResponsible for the correct understanding of the security context of the intervention, to participate in assuring the pertinence of the actions, the identification of the emerging needs and the control of the security risks taken by the Plan Mali team.To monitor the security situation, evaluating changes in the indicators of threats and vulnerability and their implication in managing security.To ensure compliance with the security rules and to collaborate in their definitionTo ensure the security briefing of all of the new members of the team and any possible visitors.
Human Resource ManagementTo ensure communication between the project team and the co-ordination team in capital.To organise team meetings and ensure internal functional dynamics that allow the flow of information and discussion.To produce / update the descriptions of the post and ensure the operational and security briefings for all new members.To carry out the evaluation for people hierarchically dependent on them.To ensure the legal and administrative status of the national staff Representation and communication.To represent Plan Mali before the population, the local authorities (civil and military), international bodies and NGOs present in the field.To participate in meetings with several counterparts and stakeholders to co-ordinate and transmit specific concerns related to the humanitarian situation. Information and Co-ordination
Provide regular updates to Emergency Response Manager  on progress, priorities and constraints – verbally and in writing on an agreed frequency.Engage and follow up with relevant implementation manager(s)Represent PLAN International to governmental and non-governmental groups as needed and agreed with the Team Leader.Support the implementation of, and represent Plan International Mali in emergency education coordination mechanisms including any relevant cluster.Brief updates and reports on sectoral activities/strategies to donors and other stakeholders.Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures. The EOCM ensures adherence to Plan’s internal policies in this case the child protection policies and the gender promotion policy. To this end, it ensures compliance with these different policies by monitoring both the internal level and the level of Plan International’s partners in the Timbuktu and Gao regions.
Key relationships
Key Internal ContactsProgram Support Manager- Operations and other members of the Emergency Response team as appropriate Emergency Response Manager and and other membersEmergency Response TeamKey External ContactsOther agencies and groups responding to the emergency, in particular those working in the emergency education; protection; SOYEE and FSL sector.Reporting linesReports to Emergency Response Manager
Technical expertise, skills and knowledge
EssentialTechnical Competencies required for this position are

Core Competencies
Knowledge:Knowledge of Plan’s policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.3 – 5 years humanitarian aid experience.Minimum of 5 years (of which at least 3 in the field) of progressively responsible professional experience in education, child protection, humanitarian affairs, human rights, and related fields.Minimum of one successful assignment in an emergency situation/context;All education specialists will have a good knowledge and understanding of DO NO HARM principles and established international child protection standards (especially UNCRC)Experience with participatory approaches to education, emergency preparedness, crisis/emergency relief management, or other related area. Experience in the country of potential assignment is an asset.University degree in Business Administration, international development or related field with good knowledge of Emergency
Response
Behaviour:Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills,
Integrity: Works with trustworthiness and integrity and has a clear commitment to PLAN’s core values and humanitarian principles.Adaptability to changing contexts.Experience in volatile contexts managing security.Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
Desirable
Skills:Fluency in French and a working Knowledge in English,
Multiple language skills desirable,People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of PLAN. This includes effective negotiation and representation skills.Ability to act as a part of a multi-cultural and multidisciplinary teamAbility to represent the Organization and negotiate in its name.Management and leadership skills.
Plan International’s Values in Practice
We are open and accountablePromotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.Consistent and fair in the treatment of people.Open about mistakes and keen to learn from them.Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impactArticulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.Evidence-based and evaluates effectiveness.
We work well togetherSeeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.Develops trusting and ‘win-win’ relationships with funders, partners and communities.Engages and works well with others outside the organization to build a better world for girls and all children. We are inclusive and empoweringSeeks constructive outcomes, listens to others, willing to compromise when appropriate.Builds constructive relationships across Plan International to support our shared goals.Develops trusting and ‘win-win’ relationships with funders, partners and communities.Engages and works well with others outside the organization to build a better world for girls and all children.
Physical EnvironmentResilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner. Level of contact with children

High level: Frequent interaction with children and vulnerable people
The post holder has mid contact with children through his periodic field visits contacts.
Lieu de travail: Region de Mopti, ville de Sevaré
Date limite: le 26 Mai 2022
L’application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l’annonce en avant la date limite de dépôt des candidatures.
Une série de contrôles préalables à l’embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.
En tant qu’organisation internationale de développement communautaire centrée sur l’enfant, Plan International s’engage pleinement à promouvoir la réalisation des droits de l’enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.
Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu’organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.
Plan International mène une politique d’égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.
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