Oxfam recruits 01 Business Support Manager

Country: SenegalWork: Remote or otherRequirements: Must be fluent in French and English (preferred)

Job purposeThe Business Support Manager will contribute actively to the overall country management aligned to corporate objectives and priorities. S/he will lead the business support team, guiding their work efforts toward the most efficient and effective business solutions. This role will manage the finance, logistics and security, administrative and IT services. S/he will make sure all operations run smoothly meeting business requirements and operational and financial risks management in order to deliver organisational results, which are focussed on developing capacity and expertise within Oxfam Senegal programme and in partner organisations.

Job reports to Direct line manager: Country DirectorMatrix managed: OUS Director of FinanceRoles reporting to this job Senior Finance Officer, Finance Officer, Logistics & Security Officer, Information Technology Officer and Office & Administration OfficerBudget responsibility $ 3M country budgetGeographical scope Senegal – whole country

IMPACT Internally: Focused on the whole teamThe post holder makes decisions at different levels in the programme services unit which have a significant impact on the country programme. The post holder needs to have strong networking skills which strengthens the organization’s image both internally and externally.The post provides high level administration service to employees, consultants, and service providers. It has a moderate impact to internal efficiency. The post holder requires representing her/himself to employees, volunteers, and colleagues within Oxfam affiliate.

Key responsibilities (Technical, Leadership, People and Resource management)LeadershipAs part of Country Leadership Team, participate in the development and implementation of organisational strategy and manage the team to provide superior service in the key areas of financial management, logistics and security, IT and administrative support, ensuring that all key requirements are met so as not to disrupt normal operations. This includes:

Lead the operational planning and implementation of Oxfam finance, logistics, IT and administration initiatives, policies and procedures, ensuring rollout in an appropriate and effective manner for the Country.Ensure the provision of quality business support services and that activities and priorities are aligned to the organizational objectives and that guidance/advice to management is provided accordingly.Ensure that our practices in country are aligned with Oxfam’s values and policies, especially around financial management, administrative management and procurement, both internally within Oxfam and externally within partners and supplier’s organizations.Take overall responsibility for managing, leading and improving business support functions (Finance, Administration, Logistics, and IT) across the country as a core part of programme delivery.

TechnicalFinancial Management

Manage all aspects of finance, accounting, and administration procedures in line with Oxfam, OUS, and donor standards, ensuring required financial reports are provided as required.Lead the country planning and budgeting processes aligned with OI and OUS systems.Analyse and interpret financial information and present it in a manner that allows for improved management of organisational performance.Ensure compliance with donor accounting and such requirements, local legal, statutory financial reporting requirements, and tax requirements.Ensure the accurate and timely production of accounting transactions and monthly closings and production of financial reports to management and donors and ensure the effective tracking and reporting on multiple donors funded programmes.Implement external & Internal Audit recommendations and provision of progress reports.Ensure that Oxfam Senegal programme is cost effective, efficient and complies with all organizational business standards.Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control over assets, funds, equipment, property, and facilities.In conjunction with the programme management team ensure sufficient partner operations capacity (partner evaluations and capacity building), partner compliance with reporting requirements and conduct or direct audits or partners financial reporting.

Business Support

Be actively involved in and aware of all organisational issues, so as to proactively identify potential problems and concerns and deliver quick, practical, business focussed solutions.Take prompt and definite actions on non-compliance with policy and practice.Advise managers on the interpretation and implementation of the full range of Oxfam’s business policies and procedures, ensuring consistency and fairness in application, in accordance with Oxfam policy and local legislative requirements.Develop a customer service attitude within the finance, logistics, IT and administration teams and a focus on integrated teamwork.Take responsibility for, provide overall management and advisory role on all aspects of business services.Ensure that the structure, ways of working and processes are supporting Oxfam’s mission in Senegal.Define and lead the implementation of the required changes and take full responsibility for it.

Administration, Logistics and IT

Deliver an efficient day to day administration and general support, including reception, travel, office environment & office management (including relations with building management and lease oversight).Ensure that the supply of goods and services to programmes is carried out speedily and efficiently in a transparent manner, following donors’ requirements.Be responsible for the delivery within the country programme of the organisational information systems strategy, working within corporate parameters, to facilitate communications, information flow and management information, ensuring appropriate use of information technology-based systems.Ensure the provision of quality business support in logistics, purchasing and asset management in compliance with local and donor requirements and OUS/OI standards.

People Development and Management

Ensures that team members have access to staff development opportunities, identifies and addresses capacity gaps and provides on-going counselling and support to team members.Manage the Operations Team to deliver on the OCS, providing leadership and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.The Business Support Manager, with the support from the HR team, will manage the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, and working with HR on issues such as disciplinary matters.

Core dimensions

Is required to collate information from a wide range of well-defined sources.Management of a limited budget OR significant processes, relationships OR subordinates.Resolves diverse problems with impact in defined area.Manages problems of which some may be unprecedented whilst others may have occurred previously, and some of which may be complex.This role has significant internal and external impact.Works corporately across divisions or communicates corporatelyPour postuler, veuillez cliquer sur ce lien : jobs.smartrecruiters.com.