ONU Carrière recruits 01 Finance and Budget Assistant
ONU Carrière
Nairobi, Kenya
vacance de poste
Intitulé publication : Finance and Budget AssistantDépartement / Bureau : Programme des Nations Unies pour l’environnementLieu d’affectation : NAIROBIPériode de candidature : – 08 mai 2022No de l’appel á candidature : 22-United Nations Environment Programme-179609-Individual ContractorStaffing Exercise N/AValeurs fondamentales de l’ONU : intégrité, professionnalisme, respect de la diversité
Result of ServiceUltimate result of service• Effective and Efficient execution of functions within the Budget and Funds Management function in ROA• Provide support to ROA staff on Umoja production systems: GM, FM, Source to Acquire, Logistics and Travel6. Additional Roles;• Collection, consolidation and submission of reports from field offices on Fax Authorization consumption• Preparation and submission of grants reports for Africa Office, a role currently being handed over to incumbent since Stella is taking up new tasks in programme management• Preparation and submission of AMCEN and Bamako convention contribution reports to management for decision making purposes• Maintaining updated paper and electronic files.• Sending monthly ineed requests for remittance advices• Design and re-organization of the shared drive filing system to facilitate ease in access of documents.
Work LocationNairobi
Expected duration6 months
Duties and ResponsibilitiesOrganizational SettingThe United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Africa Office helps to implement UN Environment’s Regional programs in Africa by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental, challenges, opportunities and emergencies. This position is in the UN Environment Africa Office at the Nairobi Duty Station. Under the direct supervision of the Senior Finance and Budget Assistant, the incumbent is responsible for:
Duties and Responsibilities1. Grants Management• Creation of new grants based on approved project or POW budgets and requesting for their approval in Umoja• Creation of grants project structure models to address donor and organizational reporting requirements• Grant accounting including management of released and unreleased budgets• Creation of project down payments against approved P1 grants• Recording of project expenditures as reported by implementing partners• Monitor and follow up on scheduled reporting by implementing partners• Month-end and year-end closing processes including transactional analysis and clean-up of processed data• Review of Programme Support income charges on project basis and correction as necessary• Review and management of the end to end processes of grants management• Review and clean-up of converted GM/FM financial data including expiring and closure of grants and projects2. Funds Management• Execute budget distribution in Umoja based on approved appropriations, redeployments and allotments• Creation of funds pre-commitment, commitments and funds blocks against authorized budgets and the necessary approvals• Monitoring budget utilization against approved expenditure classes to stop the budget is not overspent• Payable management – tracking of invoices to ensure timely payments to vendors• Receivables monitoring to ensure down payments are executed/offset against approved grants• Posting of approved adjustments against approved budgets3. Project Management• Design and creation of new project structures in SAP for different activities, outputs and expected accomplishments• Modification of the existing project structures as necessary after approval• Closure and revision of the projects and project structures• Post-implementation data clean up and validation of Umoja financial data4. Donor Reporting• Creation of donor reports against approved projects, grants and donor agreements• Monitoring of donor agreement milestones to ensure that the appropriate reports are generated on timely basis
5. Perform other duties as may be required• Execute any other duties as may be required for the efficient and effective functioning of the Finance and Budget management function in ROA
Qualifications/special skillsAcademic Qualifications: Academic Qualifications: Completion of High school diploma or equivalent is required. Supplementary training in Accounting and Finance is highly desirable. Administrative and business training is required.Experience: A minimum of 5 years of progressive work experience is required. Experience with an international organization with accounting and financial management roles is required.
Prior experience in the UN system and knowledge of IMIS, Umoja and other institutional applications highly desirable.Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Aucun frais de dossierTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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