OIM recruits 01 Procurement and Logistics Officer
L’Organisation Internationale pour les Migrants (OIM)
Juba, South Sudan
Humanitaire (ONG, Associations, …), Projet/programme de développement
Position Title : Procurement and Logistics Officer
Duty Station : Juba, South SudanClassification : Professional Staff, Grade P2Type of Appointment : Special short-term graded, six months with possibility of extensionEstimated Start Date : As soon as possible Closing Date : 08 June 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity andinclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:1. Internal candidates2. Candidates from the following non-represented member states: Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:All external candidates, except candidates from non-represented member states.
Context:Under the overall supervision of the Senior Resource Management Officer (SRMO) and direct supervision of Head, Procurement and Logistics Unit, in close coordination with Procurement and Logistics Officers in Juba, the successful candidate will be accountable and responsible to ensure the appropriate implementation of instructions and policies governing the managementof resources related to procurement and logistics in the Country Office.
The successful candidate will be responsible and accountable for providing support to ongoing activities with procurement and logistics services in Juba. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of logistics management of IOM South Sudan, in compliance with IOM’s principles of:• Best value for money;• Accountability, integrity and transparency;• Fairness and effective competition; and,• Best interest of IOM.
Core Functions / Responsibilities:
The candidate will be responsible to carry out following tasks:1. Mange and conduct overall procurement and logistical actions of the Country Office, including property and assets control, supply, service/maintenance, contractual agreements, management of Common Transport Services (CTS), administration and management of IOM fuel depot, fleet management for Light Duty Vehicles (LDVs), earth moving equipment, generators and administration support for common workshop.2. Liaise with Project Managers and Sub-Offices regarding all procurement, logistics and service requirements, in order to consolidate procurement (or service) requirements and optimize purchasing power; generate reports for donor reporting as necessary, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all procurement and logistic procedures.3. Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistical needs of the Country Office.4. Analyze procurement requests, identify service providers, and evaluate information regarding vendor’s performance regarding quality, prices, and delivery of goods in view of the organization’s best interests.5. Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO (purchase order) specifications, and that all goods are in good condition.6. In close collaboration with the Resource Management Officer (RMO) verify that appropriate funds are available for any purchase; ensure that payments are processed promptly and adequately; ensure receipts are received when payment is conducted in cash.7. Draft property lease contracts and rental agreements in coordination with Legal Department in HQs; check that finance unit is aware of contractual terms and conditions. Monitor owner’s compliance to contractual agreements; when identified in the leases, coordinates for payment of utilities.8. Ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM’s best interest, regularly upgrade asset inventory list.9. Monitor and supervise warehouse management practices in order to ensure there is no undue overstocking or loss, control supply chain and stock and monitor consumable materials and share regular stock reports with Project Managers and provide guidance on reorder level.10. Provide regular support to warehousing operation and supervise Warehouse Management Team and operation in absence of Warehouse Officer.11. Ensure safe running condition and overall maintenance of the mission’s LDVs fleet, earthmoving equipment and generators; monitor accuracy of records according to the vehicle logbook, servicing/maintenance records, fuel receipt/dispatches and fleet consumption rates, monitor consumable spare parts requirements to replenish them in a timely manner.12. Coordinate Common Transport Services (CTS) activities at mission level and ensure proper tracking and timely reporting of CTS activities. Also Liaise with the Logistics Cluster concerning transport and delivery of goods to the field locations. Attend Logistics Cluster meetings as well as any other related coordination meetings regularly.13. Responsible to supervise fleet management team ensuring the proper upkeep of the fleet administratively and operationally, including general maintenance and preventive maintenance programs, maintenance of quality and safety standards, fleet planning and operations, and coordinate fleet operations in accordance to the procedures and normative guidelines set by the Policy on the Use of IOM Vehicle.14. Responsible of maintaining, tracking and timely renewal of insurances of vehicles, earthmoving equipment, boats and goods in transit for IOM South Sudan in accordance with IOM property insurance policy.15. Perform such other related duties as may be assigned.
Required Qualifications and Experience:
Education• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or• University degree in the above fields with four years of relevant professional experience.• Certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience• Progressive responsible experience in procurement and logistics operations particularly in emergency responses;• Experience working in complex humanitarian procurement operations, specifically meeting timelines and diverse procurement sourcing, managing fleet, warehousing, and complex humanitarian logistics;• Experience living and working in a post and active conflict working environment.
Skills• Knowledge of asset management processes and procedures;• Understanding of logistical and human resources challenges faced in remote geographical location;• Extensive knowledge of United Nations (UN) internal procurement and financial rules, as well as IOM’s PRISM elements as they apply to procurement and logistics;• Excellent level of computer literacy and good knowledge of SAP/PRISM is required;• Ability to supervise, direct, coach and mentor staff.
LanguagesIOM’s official languages are English, French, and Spanish.External applicants for all positions in the Professional category are required to be proficient inEnglish and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database(https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:Internationally recruited professional staff are required to be mobile.Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations.Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 08 June 2021 at the latest, referring to this advertisement.IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.Only shortlisted candidates will be contacted.For further information please refer to: www.iom.int/recruitment
Posting period: to 08.06.2021
No Fees:IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.POSTULER