Position Title :  Information Management Officer (EUTF)

Duty Station  :   Addis Ababa, Ethiopia

Classification  :   Professional Staff, Grade P2

Type of Appointment  :   Special short-term graded, Six months with possibility of extension

Estimated Start Date  :   As soon as possible

Closing Date  :   31 October 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment.  Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM.  For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the EU-IOM Joint Initiative for Migration Protection and Reintegration (EUTF) Programme Coordinator in Ethiopia, and under the technical supervision of the Regional Data Hub (RDH) in Nairobi, and in close liaison with the Migration Management Unit (MMU) the successful candidate will be responsible for coordinating and implementing the information management initiatives under the EUTF programme, including the roll out of IOM’s Migrant Management Operational Systems Application (MiMOSA) version 7.5, Migrant Response Centers (MRCs)’s data collection activities, provide technical support for data collection, management, and analyze of related mixed migration data sources, as well as research and assessment efforts as defined by the JI programme and EUTF overall migration management portfolio.

Core Functions / Responsibilities:

1. Support the roll out and application of MiMOSA 7.5 in Ethiopia, in particular for the use in EUTF funded migrant protection and reintegration programming, in close coordination with the Headquarters (HQs) and Regional Office (RO).

2. Oversee and assist the relevant units with the compilation of regional case management data, including for regular reports required by IOM HQs as well as donors.

3. Provide technical guidance and support/train Migration Protection and Assistance (MPA) field staff in information management. Support the expansion and ensure consistent use of MiMOSA across the mission, in line with relevant instructions and internal guidance notes.

4. Contribute to the development of data reports and data output functionality for MiMOSA (including monthly quantitative reports), meeting the requirements of internal and external stakeholders; work to include migrant assistance data in visual analytic applications.

5. Develop ad hoc migrant assistance data collection activities to ensure accurate and reliable data is collected, stored, and submitted in a timely manner to be further processed.

6. Participate in the effective implementation of the migration management portfolio; ensure regular monitoring as per agreed timelines; draft project status and progress reports.

7. Provide guidance for the effective use of the designated information system, including portals and application tools, and other databases to manage the implementation of information management mechanism.

8. Coordinate the development and enhancement of the integrated, methodology for data collection, analysis, and visualization as required and needed by relevant units working on migrant protection and reintegration.

9. Supervise the JI IM team (database and Information Management (IM) Assistants) in assigning tasks and making sure their performances are optimized.

10. Regularly liaise and coordinate on EUTF IM efforts and overall MPA data processing, managing, and analysis initiatives with the Regional Data Hub (RDH) to facilitate synergies and support the establishment of a regional migration flow baseline.

11. Contribute to capacity building efforts to strengthen governmental bodies to collect, manage, and analysis of migration data sources at the local and national levels.

12. Regularly coordinate with the DTM programme and MMU unit to maximize data triangulation, data sharing, analysis and narrative of the migration trends at the country and regional level.

13. Ensure that the implementation of the information management systems and application adhere to Information Technology and Communication (ITC) Policies and Standards.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collection, storing, processing, and analyzing data to generate information products;

• In-depth knowledge of the latest technological developments in information technology and information system;

• Experience with data processing and mapping in ArcGIS platform and with Adobe Creative Suite (particularly with Adobe Illustrator);

• Experience in the development and management of databases and applications;

• Experience of other information management work desirable, including data verification, validation, classification, and transformation as well as data warehousing;

• Demonstrated ability for leadership in the context of partnership building and consensual decision-making;

• Proven skills to analyze statistical information;

• Ability to formulate IM-related technical requirements and Operating Procedures;

• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;

• Ability to compile and holistically analyze diverse datasets;

• Experience with handling confidential data;

• Demonstrated team-building and information management skills;

• Demonstrated understanding of different data collection methodologies;

• Knowledge and understanding of relational data theory;

• Experience in advanced data visualization and information design skills;

• Ability to work in a multicultural environment.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French, Spanish, Arabic and/or Ethiopian local languages is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 October 2019  at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:  31.10.2019

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.