Administration Assistant – Based in Matadi

Democratic Republic of the Congo

Kinshasa

Local

Administration/Facility Management

Last application date: 30/9/2018

Maersk Line DRC are looking for a dynamic Administration Assistant to join our team in Matadi. The Administration Assistant will reports to the Legal & Corporate Affairs Manager and will be responsible to assist the Country Corporate Affairs manager and the Branch manager for the overall operation of the general administration at a department or facility in the Country. Ensure that proper support is provided to staff in all administrative areas. Assist Corporate Affairs Manager and Branch Manager in all matters related to Government accounts as for Maersk DRC in Matadi office and ensure proper support to agency in all matters related to container sale management.

We offer

A great working environment that will give you an opportunity to develop your person as an individual with wide range of varied and challenging tasks.

Key responsibilities

– Manage the filing system of your section of Administration.

– Work closely with the drivers to ensure smooth vehicle operations and maintenance.

– Supervise the day to day work of the drivers, cleaners and other blue collars.

– Monitor the performance of Company vehicles, including weekly checks that the logbooks are filled in and all documents in order.

– Ensure that company equipment and assets are functional.

– Assist staff and visitors with flight / hotel arrangements / visas as necessary.

– Ensure that the office premises, storerooms, car park, etc are at all times kept neat and tidy.

– Assist with the organisation of social activities.

– Assist in ensuring peaceful relations with all other parties (office suppliers, union representatives, etc).

– Ensure all expats housing related issues are dealt with.

– Ensure emails are read daily and replied timely.

– Identify areas of improvement and agency cost reduction.

– Ensure targeted parties are fully aware of existing SOP.

We are looking for

– Graduation in business administration, human resources, psychology, education, accounting or other related fields.

– Intermediate level of English

– Good Computer skills

– At least 1 year of experience in similar position

– Maersk business knowledge is a plus

– Attention to detail

– Ability to work under pressure

– Initiative & proactiveness

– Result Oriented

– Teamwork and Cooperation

– Leadership Skills

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