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L’UNESCO recrute 01 Assistant Administratif

L’UNESCO recrute 01 Assistant/e Administratif/ve

  • Niveau d’études: Non précisé
  • Expérience: 5 ans
  • Expire le: 10-10-2018

L’UNESCO

Paris, France
Intitulé : ASSISTANT/E ADMINISTRATIF/VE (Seuls les candidats ayant l’autorisation de travailler en France peuvent présenter leur candidature à ce poste)
Domaine : Soutien administratif général – Assistance administrative
Numéro de poste : CI 057
Classe : G-5
Organisation : SECTOR OF COMMUNICATION AND INFORMATION
Lieu principal : FR-Paris
Recrutement ouvert à : Candidats internes et externes
Catégorie de contrat : Engagement de durée définie
Salaire : 39 000 Euros (Annual Salary)
Clôture des candidatures : (Minuit heure de Paris) : 10 octobre 2018
RESUME DES FONCTIONS DU POSTE
Under the overall authority of the Assistant Director-General for Communication and Information (ADG/CI),  and the direct supervision of the Finance and Administrative Officer, the incumbent provides financial, administrative, and HR services in full compliance with the UNESCO rules, regulations and procedures to support the planning, implementation and management  of regular programme, and extra-budgetary projects of the CI Sector towards the implementation of its programmes and related reporting activities.
General Accountabilities
 – Act as certifying officer up to the authorized level delegated by the CFO;
 – Draft and prepare routine correspondence, memoranda and non-substantive reports;
 – Maintain confidential and general files and establish reference systems;
 – Assist in the preparation of budgetary and financial reports, statistics or projections for managers’ use;
 – Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures;
 – Provide guidance and interpretation on non-complex administrative rules, regulations and procedures.
Finance Accountabilities
 – Assist and inform the supervisor on financial status, by using management information systems and reporting;
 – Code, record and reconcile accounting transactions;
 – Verify and process payments and budgetary transactions;
 – Travel: assist and provide guidance in preparation of travel plans, review travel claims, prepare travel orders; issue travel advances;
 – Maintain specific accounts, calculate and compile financial data, prepare routine reports;
 – Generate expenditure reports from the automated systems;
 – Provide assistance and guidance to staff on basic financial procedures, requirements related to payments, and currency provisions.
Budget Accountabilities
 – Monitor and control commitments and expenditures;
 – Prepare detailed cost estimates and other data for use in budget analysis and proposals;
 – Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifies any errors or irregularities);
 – Generate expenditure reports from automated information system databases; compile budget data; prepare ad-hoc reports;
 – Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary analysis of variances between budgets and actual expenditures; cross check consistency of figures;
 – Review overall accuracy and consistency of draft reports; cross-check consistency of figures;
 – Identify any other anomalies and errors; alert the supervisor and undertake transactions to correct errors/omissions. Respond to enquiries and follow-up on funding or contractual initiatives.
Logistics
 – Shipment: make arrangements, assist and advise on shipping;
 – Procurement: assist in initiating procurement action, in the preparation of purchase requisitions for commodities;
 – Commit, monitor and control of general operational cost (telephone, mobile, photocopier, computer equipment,…);
 – Provide back-up assistance to HR administrative matters in the absence of the responsible HR assistant;
 – Provide back-up assistance to other AO assistants in their absence.
COMPETENCES
QUALIFICATIONS REQUISES
Formation
Completed secondary, technical/vocational education.
Expérience professionnelle
At least five (5) years’ relevant professional experience in accounting, finance, administration, HR or related areas in an international environment.
Aptitudes/Compétences
Excellent analytical and problem-solving skills.
Good organizational and coordination skills, ability to take initiatives, establish priorities and monitor own work plans.
Excellent communication and interpersonal skills, strong service/client orientation and ability to deal efficiently with partners at different levels within and outside the Organization.
Discretion, tact, diplomacy.
Ability to work as part of a team, in a multicultural environment, and provide efficient, quality and timely support and services, and capacity to work efficiently under pressure.
Excellent IT skills, including office software such as Word, Excel, PowerPoint and Outlook.
Langues
Excellent knowledge of English or French and good working knowledge of the other language.
QUALIFICATIONS SOUHAITEES
Formation
Specialized training or courses in one or more of the following disciplines: accounting, finance, administration, or other related areas.
Expérience professionnelle
Experience in the use of UNESCO standard applications SAP/IRIS, SISTER, DUO.
Relevant experience in the UN System or other international organizations.
Knowledge of UNESCO’s financial and administrative rules and regulations.
Langues
Knowledge of another official language of UNESCO (Arabic, Chinese, Spanish and/or Russian).
SALAIRES ET INDEMNITES
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