Position Title : Regional Monitoring & Evaluation Officer (Joint Initiative)
Duty Station : Dakar, Senegal
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 03 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guinea-Bissau, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic (the), Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Kingdom of Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
IOM with support from the European Union (EU), under the “Joint Initiative for Migrant Protection and Reintegration”, has developed targeted interventions in 13 countries (Burkina Faso, Cameroon, Chad, Côte d’Ivoire, Ghana, Guinea, Guinea Bissau, Libya, Mali, Mauritania, Niger, Nigeria, Senegal and The Gambia) to protect the security, dignity and rights of migrants along this important and dangerous migration route and to help in improving the reintegration of returnees through an innovative approach. This will be achieved through different types of interventions including protection and assistance to vulnerable and stranded migrants, assistance for voluntary return, and support for sustainable reintegration in the communities of origin, the dissemination of accurate information on migration to migrants, potential migrants and communities, and the collection of data on migration flows.
Under the overall supervision of the Senior Regional Coordination Officer and under the direct supervision of the Regional Programme Coordination Officer, the successful candidate will oversee the monitoring and evaluation aspects of the Joint Initiative at the regional level.
In particular, s/he will work as a technical lead in providing monitoring and evaluation (M&E) guidance, leadership, supervision and recommendations to country offices to ensure that the M&E systems meet the needs of programs and senior leadership and in line with the specific donors’ requirements. S/he will be expected to lead M&E system implementation including monitoring, AAP initiatives, support assessments, M&E budgeting and recruitment. S/he will mentor and/or strengthen the capacities of existing country program staff and partners in M&E.
Core Functions / Responsibilities:
A. M&E framework
1. Develop the overall framework for Project Monitoring and Evaluation including the preparation of monthly, quarterly or annual programmes/projects reports, process and operations monitoring, real-time monitoring, mid-term and final evaluations and lessons-learned workshops, while ensuring that monitoring and evaluation arrangements comply with donor agreements.
2. Lead the design, set-up, testing and implementation of a M&E Management Information System (MIS) in coordination with the IM unit and in consultation with the programme team.
3. Ensure a correct budgeting for Monitoring and Evaluation activities at the regional and national level also for project development purposes, in coordination with Programme Coordination Officer.
4. Develop, test and update standardized M&E tools with the overall guidance and support of the Programme Coordination Officer, the IM and RO M&E Units. Ensure their application within the region, through training and close follow up with the IOM Missions and M&E focal points. Provide guidance and training on tools’ implementation and effective use, in coordination with HQ (OIG and MPA M&E Officer) and the Regional M&E Officer and the EUTF coordination team.
5. Lead on the harmonization of tools and systems developed in coordination with HQ as well as by other regional programmes (DFID Central Mediterranean Response), so as to ensure its further use and optimization.
B. Reporting and Management
6. Provide regional progress on indicators on a quarterly basis to the third-party monitor contracted by the EU and be responsible for all coordination and info-sharing at the regional level, in coordination with country offices and RO Brussels.
7. Ensure proper information flow with country offices and sharing of the outputs/outcomes of IM and M&E findings with relevant stakeholders; facilitate discussions of monitoring data in appropriate forums in a timely fashion, also in terms of lessons learning and implications for future action. If necessary, create such discussion forums to fill any gaps.
8. Review IM and monitoring reports, and identify the causes of potential bottlenecks in project implementation and necessary corrective actions.
9. Coordinate with the Regional programme coordination officer, the Regional IM and Regional M&E Officers and Public Information Unit (PI) with regards to dissemination of lessons learnt and to utilization of the outputs of M&E regional reports and findings in PI materials.
10. Participate in monitoring and evaluation missions commissioned/organized by external partners and donors and facilitate access to M&E data to relevant stakeholders.
11. Hire, manage and supervise M&E staff according to budget availability and relevance, in coordination with the programme coordination officer.
C. Support to Country Offices
12. Support Country Offices in hiring M&E staff. Ensure an effective induction of the new hired staff. Page 2 / 5
13. Review M&E strategy and plans regularly, both at the national and regional level, and ensure their pertinence to programme goals and objectives of the Joint Initiative.
14. Provide technical advice to country offices for sub-contracting external organizations/firms and consultants to implement monitoring, surveys and studies. Review draft Terms of Reference, Proposals, Methodological reports and tools, Inception and Research reports as needed.
15. Undertake visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed.
16. Manage the Joint Initiative M&E Community of Practice and led on the creation of ad-hoc Technical Review Groups, in coordination with programme management and HQ.
17. Design and organize regular training sessions and on the job training to project staff in the region in order to:
a. Promote adherence to agreed standards of implementation; b. Create greater awareness of reporting requirements; c. Encourage widespread use of appropriate data collection methods; and d. Gather feedback regarding the effectiveness of these methods.
18. Lead on organizing internal and external evaluations of the Joint Initiative, in coordination with the Joint Initiative Monitoring & Evaluation, Reporting and Learning Officer based in HQ. Prepare and Review draft Terms of Reference, selection process of evaluation firms or individuals. Ensure a correct revision and follow up on Proposals, Methodological reports and tools, Inception and Final Evaluation reports, as needed.
19. Facilitate the coordination between monitoring and evaluation exercises (including EU-ROM, PPR, internal/external evaluations…), so that learning is ensured and efficiently incorporated in program cycle.
20. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, International Relations, Migration Studies or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Other training or degrees in the field of monitoring and evaluation preferred.
• Strong technical competence and experience in project development, quantitative and qualitative M&E methods and data collection and analysis, data analysis, reporting and understanding of contemporary trends and innovations in the field of monitoring, evaluation, accountability and learning (MEAL);
• Proven experience in: the logical framework approach, RBM and other strategic planning approaches; implementation of M&E systems and plans; training in M&E development and implementation; information analysis and report writing;
• Strong analytical skills and demonstrated managerial and organizational ability are required;
• Proven experience in data management, analysis and reporting in a humanitarian or development context.
• Expert knowledge of MS office and advanced statistical skills including knowledge of database management, statistical and project management software is a strong advantage;
• Demonstrated ability to meet deadlines and to write clearly and accurately
• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
• Relevant exposure to migration issues in the region is an asset, in particular on topics related to protection, return, reintegration and awareness raising.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 April 2019 at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system