Intersos recruits 01 Project Manager

Intersos recruits 01 Project Manager

Terms of reference 

Job Title: Program Manager

Code: 41-940

Duty station: South Sudan (Ayod, Akobo and Lankien, Juba)

Starting date: 11/03/2019

Contract duration: 6 months

Reporting to: Area Coordinator

Supervision of: National Field Staff

Dependents: //

General context of the project

INTERSOS is present in South Sudan since 2006, starting its operations in the country from Bor, Jonglei State. INTERSOS central office for South Sudan is based in Juba and had several field bases in Jonglei State (Bor, Ayod, Nyirol, Uror, Akobo and Pibor), 1 in Western Equatoria (Yambio), 1 in Upper Nile State (Malakal), 1 in Unity State (Bentiu). After 2013 conflict, as field bases, INTERSOS started to operate within UNMISS PoCs in Juba, Bor, Bentiu and Malakal. In September 2014, however, INTERSOS has moved out from UNMISS base in Bor and has its own compound in town shared with other two INGOs.

In the framework of the present crisis INTERSOS has immediately intervened in Juba, UN House and Tongping, in NFI and Protection sectors. The operation has been extended also to the PoCs of Bor, Malakal and Bentiu with activities in the field of Protection, both GBV and CP, Education, NFIs/Shelter and WASH.

The areas of intervention of the projects related to the position are:

• Provision of life-saving protection assistance and services to vulnerable, conflict-affected children in Jonglei.
• Reducing risks of GBV, enhancing access to services and strengthening peaceful co-existence and social cohesion between conflict-affected IDPs and host communities in Akobo and Lankien.

General purpose of the position

This position is aimed at ensuring the prompt and effective delivery of the the assigned Projects in Jonglei State (Ayod, Akobo and Lankien) and other additional areas of expansion in case it is required. By the end of the assignment, the post holder is expected to have:

• Contributed to ensuring beneficiaries targeted by projects are accessing all the foreseen services;
• Ensured the technical quality of projects by paying particular attention to technical aspects of CP and Protection sector required;
• Managed all project logistics to ensure the achievement of projects’ activities;
• Managed all financial resources available to projects – ensuring sound documentation is in place for all procurements and internal and donor procedures are applied as applicable;
• Ensured data is collected to respond to all projects’ indicators in a timely fashion for interim and final reporting;
• Ensured timely submission of all reports due at State level and contributed to country-level reporting (5Ws, interim and final reports;
• Support the national team in conducting needs assessment when required;
• Support the national team in development of their skills, knowledge and capacities through training opportunities and on-the-job mentoring.

Main responsibilities and tasks

In particular, the Program Manager will focus on:

Projects Management

• Setting up and/or ensuring continuation of all the foreseen activities
• Developing and managing the implementation of/adherence to work plans and M&E plans
• Ensuring a sound monitoring of the project by producing, regularly updating and sharing – once in a month – the project appraisal tool (PAT)
• Providing technical support to projects’ staff
• Enhancing quality of implementation by training projects’ staff
• Managing all the financial resources allocated to projects, producing financial plans and cash forecasts and verifying budgets vs. actual on a weekly and monthly basis
• Managing all the logistical procedures, ensuring INTERSOS and donor requirements are met and proper documentation is collected and maintained
• Ensuring reports are properly produced and submitted to donors

Program Development

• Developing budgets and project proposals for sector, in close coordination and under the supervision of the State Manager ·

Coordination:

• Ensuring 5W matrices are submitted to the X and Y State as per the agreed reporting schedule
• Taking part to projects’ meetings, called by donors and/or any relevant stakeholders, in close coordination and under the supervision of the Area Coordinator·

Human Resources:

• Recruiting national staff as required to achieve projects’ objectives
• Working with the administration department to ensure all administrative procedures are followed
• Updating personal details on file, accurate ToR for each staff member, payrolls etc.

• An advanced University Degree in Political Sciences, International Law, Social Sciences, Education, Psychology or significant professional experience in a relevant sector in lieu of formal credentials.

 Professional Experience

• At least three years of relevant professional work experience in the humanitarian field as Project Manager and in at least one of the relevant technical disciplines (Protection, EiE, WASH, S/NFIs or preferably more than one of them).
• Demonstrated experience in working in humanitarian emergency contexts.
• Demonstrated project management skills (financial management, human resources management, monitoring and evaluation techniques.

 Professional Requirements

• Excellent analytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Problem-solving

 Languages

• Fluency in written and spoken English, good reporting and communication skills are required.

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Interpersonal skills, strong communication and diplomatic skills
• Problem-solving
• Ability to deal with heavy work pressure

https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c718541bbfd0909b264e47b/

In case you encounter difficulties applying through INTERSOS’ platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: « 41-940 – Program Manager – South Sudan« .

Only short-listed candidates will be contacted for the first interview.